MINUTES OF REGULAR MEETING SAN JUAN COLLEGE BOARD MARCH 1, 2016 ITEM A. CALL TO ORDER Mr. Hare called the meeting to order at 7:05 p.m. The following members were present: R. Shane Chance, Secretary Evelyn B. Benny, Member Byron Manning, Member Dr. Joseph Pope, Member Matthew D. Tso, Member John Thompson, Vice Chairman ITEM B. WELCOME OF GUESTS AND VISITORS San Juan College administrators and staff in attendance were: Dr. Toni Pendergrass, Barbara Ake, Shelley Amator, Jon Betz, Gayle Dean, Kristie Ellis, Dave Eppich, Laurie Gruel, Ron Jernigan, Kerri Langoni, Bill Lewis, Allan Nass, Michael Ottinger, Bradley Purdy, Rhonda Schaefer, Nancy Shepherd, Lisa Easley, Thomas Thompson, Andrea Weaver, Andrea Cooper, Kelly Anderson, Steve Miller, Sam Bachert, James Ross, Therese Millis, Elizabeth Phelps, Kristina Lacey, Gary Bales, Callie Vanderbilt, Carl Bickford, Gerald Williams, Christy Ferrato, Debbie Limback, Lisa McCord, Lorenzo Reyes, Kim Lowe, Judy Palier, Susan Grimes, and Laura Liebel Guests in attendance were: Tyler Denning, Rick DeLaBarcena, Bill McQueen, Matt Burt, Eddi Porter, and Don Pohl. Dr. Brad Purdy introduced Dr. Lornzo Reyes, the new Director of Workforce Development. ITEM C. ADOPTION OF AGENDA Dr. Pope moved and Mr. Chance seconded the motion to adopt the agenda with the deletion of Items G and H. MOTION CARRIED by a unanimous voice vote. ITEM D. APPROVAL OF MINUTES Approval of Minutes of Regular Board Meeting on February 2, 2016 2812
Ms. Benny moved and Mr. Manning seconded the motion to approve the Regular Meeting Minutes of February 2, 2016. MOTION CARRIED by unanimous voice vote. ITEM E. CORRESPONDENCE A former student sent an email to Jared Blood, Coordinator for the Auto Body Program, thanking him for preparing her for success within the auto body industry. ITEM F. REPORTS 1. Monthly Report Christy Ferrato, Director of Counseling and Advising, presented Supporting Student Success Through an Intrusive Case Management Model of Advising. 2. Association Reports Support Staff Association (SSA) Lisa Easley reported the SSA hosted a Listening Tour with the College Leadership Team during the February meeting. There was discussion concerning committee participation expectations. The Associated Students have also visited with the SSA on topics they are pursuing. There is an on-going review of the by-laws. Faculty Association (FA) Dr. Andrea Cooper shared that faculty continue to take advantage of money for professional development. The FA held a discussion with the San Juan College High School staff. The faculty felt heard and are eager to collaborate. The Student Association will attend the March FA meeting. They would like to use CCSSE and SENSE data as a starting point for discussion. They also brainstormed on ways to reduce textbook costs. An adjunct recognition proposal was shared at the Association Leadership/CLT meeting. Some faculty have concerns about the upcoming 363 evaluation, that they will not be able to provide feedback individually. Dr. Cooper said everyone can improve in the area of communication and people want to be involved in decisions. Professional Staff Association (PSA) Kim Lowe reported Andrea Weaver was elected to the treasurer position. The PSA approved supporting the Student Association in their effort to have a reporting role to the Board of Trustees. The by-laws continue to be reviewed. 3. Personnel Report The following appointments were made since the last Board meeting: Alicia Middleton, Director, Quality Improvement and Career Services Center, effective February 1, 2016; Mark Moore, Security Officer, Department of Public Safety, effective February 1, 2016; Lonnie Mitchell, Custodian, Physical plant, effective February 1, 2016; Kim Coufal, Director, Talent Search, effective February 1, 2016; Michael Evans, Academic Advisor, 2813
Advising and Counseling, effective February 8, 2016; Marita Tache, Security Officer, Department of Public Safety, effective February 8, 2016; Andrew Barber, Custodian, Physical Plant, effective February 8, 2016; Lorenzo Reyes, Director, Center for Workforce Development, effective February 15, 2016; Douglas Abe, Ground Maintenance Supervisor, Physical Plant, effective February 15, 2016. Changes: Sarah Whittier, from Program Advisor, EDGE to Academic Coach- STEM-H, EDGE, effective February 1, 2016. Separations: Dennis Swenk, Senior Maintenance Worker, Physical Plant, retirement; Martos Giebitz, Senior Supervisor, Department of Public Safety, separation of service; Garry Smothers, Interim Senior Director, Physical Plant, retirement; Valerie Wheeler, Senior Administrative Assistant, Human Resources, retirement; Teddy Farias, Dean of Health Sciences, Health Sciences, separation of service. 4. Financial Report Ms. Ellis presented the financial report for the month ending January 31, 2016 as presented in the Board packet. Mr. Chance moved and Ms. Benny seconded the motion to approve the Financial Report as submitted in the Board packet. MOTION CARRIED by unanimous voice vote. ITEM G. CITIZEN COMMENT Theresa Millis spoke on safety in the workplace. Elizabeth Phelps spoke on employee concerns and fears related to being terminated. Gerald Williams spoke on improving employee-board communication. Matthew Burt spoke on San Juan School of Energy s role in the natural gas industry. ITEM H. OLD BUSINESS None ITEM J. NEW BUSINESS 1. APPROVAL OF ANNUAL TECHNOLOGY REPLACEMENT CYCLE FOR 2015-2016 The San Juan College Computer Replacement Cycle seeks to replace computers every four to five years. The expenditure will be funded by 2015-2016 renewal and replacement and has been incorporated in the fiscal 2015-2016 operating budget. The Office of Technology Services has targeted the replacement of approximately 80 laptops, 223 desktops, and 63 thin/zero clients. This expenditure is projected at 2814
$380,000.00 including applicable gross receipts taxes. Computers will be purchased on a state contract from Riverside Technologies, Inc. Mr. Chance moved and Mr. Manning seconded the motion to approve the purchase and replacement of technology hardware, at an amount not to exceed $380,000 including applicable gross receipts taxes. MOTION CARRIED by unanimous voice vote. 2. APPROVAL OF INFORMATION TECHNOLOGY AND LEADERSHIP AND MANAGEMNET SERVICES The College s current contract for Information Technology and Leadership and The College s current contract for Information Technology and Leadership and Management Services expires June 30, 2016. Under the guidance of the College Purchasing Department, RFP #16-33506 was issued to obtain bids. The College followed a detailed and documented process to meet all State of New Mexico procurement requirements. The proposed contractor will meet or exceed all RFP Scope of Work and Deliverable specifications. The Evaluation Committee has selected CampusWorks as the winning bidder beginning April 1, 2016 and ending on June 30, 2018 for a two-year total investment of $2,764,812 with the option of annual extensions for two additional years for an additional agreed upon annual fee. Discussions on the form and terms of a contract have begun. Dr. Pope moved and Mr. Thompson seconded the motion to approve CampusWorks as the Information Technology contractor for San Juan College, authorizing College staff and legal counsel to negotiate the final terms of a contract with CampusWorks for an amount not to exceed $2,764,812, and authorizing the President to execute that contract on behalf of San Juan College. MOTION CARRIED by unanimous voice vote. ITEM K. ANNOUNCEMENT OF NEXT MEETING The next regular meeting will be held on Tuesday, April 5, 2016 at 7:00 p.m. in the San Juan College Board Room. Mr. Hare shared several projects and areas the College has been working on and seen results in: 60 th anniversary celebration, increase in graduates, San Juan College High School to launch Fall 2016, dual credit growth, website redesign, Intertribal Energy Council, collaboration with the Farmington Visitors and Convention Bureau, and work force development projects. ITEM L. ADJOURNMENT Mr. Chance moved and Mr. Thompson seconded the motion to adjourn. Mr. Hare adjourned the meeting at 8:44 p.m. 2815
Mr. Ken Hare, Chairman San Juan College Board ATTEST: R. Shane Chance, Secretary San Juan College Board Date: April 5, 2016 2816