ANNUAL GENERAL MEETING Committee: Date: Venue: NORTHERN IRELAND BOARD Wednesday 18 th January 2016, 4.00pm Training Room, Mitre Rehabilitation Unit, Physiotherapy and Sports Medicine Department, Musgrave Park Hospital 1. Present: Fidelma Moran (Chair), Catherine Burke, Catherine Elliman, Patricia Finlay, Elaine McConnell, Cathie McIlroy, Sean Moran, Fiona Talbot. 2. In attendance: From the CSP -Hilary McErlean, Tom Sullivan. Observer Anne Duffy. 3. Apologies were received from: Brian Beattie, Stephanie Heasley, Jennifer Howard, Ruth Hunter, Siobhan McAuley, Gail McMillan, Katherine O Neill, Jane Rankin, Teresa Ross. The minutes of the AGM held on Monday 18 th January 2016 had been approved at the March 2016 Board Meeting. Board members recognised that this AGM meeting was not quorate: it was agreed that it should proceed as normal and decisions taken would be ratified at the March 2017 Board meeting. 1
4. Election of Chair, Vice-Chair and Communications Officer Fidelma Moran retired as Chair. Board members expressed their thanks to Fidelma for all her hard work over the past two years. Post Proposer Seconder Chair Catherine Buke Fidelma Moran Catherine Elliman Vice-Chair & Secretary Communications Officer Siobhan McAuley Catherine Burke Elaine McConnell Fiona Talbot Patricia Finlay Fidelma Moran 5. Constitution The 2015 constitution had been ratified at the 2016 AGM. The Board had subsequently established a short life working group to consider problematic aspects of the constitution. Catherine Burke presented a reconfigured listing of Board Members: this was unanimously approved, subject to minor modification. Following discussion on the length of terms of membership, it was unanimously agreed that the amendments presented at the December 2016 Board meeting would not be ratified. Board agreed that this issue would be reviewed at an Extraordinary General Meeting to be held immediately after the June 2017 meeting: this would allow Board members to consider recommendations from the CSP s governance review. 6. Elections a. Area Representatives The following were re-elected for a further term Belfast Trust Siobhan McAuley Cathie McIlroy Fidelma Moran Southern Trust Cathie McIlroy Patricia Finlay Fidelma Moran Northern Trust Sean Moran Elaine McConnell Cathie McIlroy Bridie McKeating had retired and resigned from the Board. Board agreed to defer requesting a nominee from the South Eastern Trust until Bridie s 2
replacement was in post and the results of the CSP s governance review known. Vicki Quinn remained as Western Trust representative. b. Other Workplaces The following were elected for a further term. Private Practice Patricia Finlay Fiona Talbot Catherine Burke Otherwise Employed Catherine Burke Cathie McIlroy Fidelma Moran University Fidelma Moran Catherine Burke Catherine Elliman c. Other members from across the profession The following were elected. Consultant Fiona Talbot Catherine Burke Elaine McConnell Research and Development Katherine O Neill Fidelma Moran Fiona Talbot ACPOPC Jane Rankin Fidelma Moran Catherine Burke Catherine Elliman remained as Regional Steward. Denise Lowry remained as Regional Safety Representative. Jennifer Howard remained as ACPRC representative. Gail McMillan remained as AGILE representative. Alison Robinson remained as POGP representative. Gillian Bingham remained as Learning Disability Representative. Margaret O Hare remained as Community Representative. Stephanie Heasley remained as Industrial Relations Representative. 3
Ruth Hunter would be contacted to ask if she wished to remain as Public Health Representative. Sarah Howe s term as Recent Graduate Representative had come to an end. Board members agreed to invite self-nominations from recent graduates (graduates of five years or less). d. Associates Board agreed to write to Gary McWilliams to ask if he wished to remain as Associate Representative. e. Students Linda Fettus and Shannon Laird had come to the end of their term as Student Representatives. Board agreed to invite the successful SEC candidate to join as Student Representative. f. Learning Champion Two NI based learning champions had been appointed. Anyone wanting to contact them should do so via their trust. g. NI Board Representative to Council Teresa Ross and Elaine McConnell remained as Representative and Alternate. Board noted that this may well change, following the review of Council. h. Co-Opted Members The following were nominated for a further term (subject to their agreement) Strategic Advisor Brian Beattie Fidelma Moran Catherine Burke Strategic Advisor Paul Rafferty Catherine Burke Fidelma Moran HSCB Advisor Emer Hopkins Fidelma Moran Catherine Burke 4
7. Accounts The audited accounts were unavoidably delayed but would be presented when Margaret O Hare returned to work. Fidelma Moran estimated the current balance as 4560.80. Fidelma agreed to remain as a cheque co-signatory for the immediate future. Board approved the purchase of an ipad for Fiona Talbot to help with her Communications role. 8. Appointment of Auditor and Honoraria The accounts would be audited by Suzanne Anderson: she would be paid 100. 9. Board Activities for 2017 Events: Organisation of the Board lecture by Dr Phil Glasgow was ongoing. Tom Sullivan would update in due course. Board agreed to consider organising an engagement event with GP federations this would be considered at the March Board meeting. Gathering Evidence: Board agreed that it would be worthwhile putting together a written booklet re: patient stories, possibly to be backed up with a video production. A working group for this project would be agreed at this March Board meeting. IR/H&S issue: Board agreed to keep this on the agenda for future meetings. Band 5 Engagement Event: After discussion it was agreed that trust-based events would probably have the best turnout. Board agreed that a short life working group would be established at the March meeting, with the aim of putting together an event format. Board members would be asked to think about this in advance of the March meeting and to be prepared to bring along a list of bullet points. 10. Any Other Business Board discussed the need for a Professional Advisor for Northern Ireland and agreed to submit an ARC motion on this issue and to write to Natalie Beswetherick requesting the appointment of a Professional Adviser. 5
CSP NI Board AGM, 18 th January 2017 Actions All decisions taken at AGM to be ratified at the March Board Meeting. For March Board Agenda: Discussion and establishment of short-life working groups re: GP federations event, Band 5 engagement event, and taking forward Patient Stories. For June Board Agenda: Extraordinary General Meeting to be called to consider Board Constitution recommendations. 6