VENETIA COMMUNITY ASSOCIATION, INC. A Corporation Not-for-Profit MINUTES OF THE BOARD OF DIRECTORS MEETING September 29, 2009 A BOARD OF DIRECTORS MEETING was scheduled to be held at 9:00 A.M., at the Venetia Clubhouse, located at 4401 Corso Venetia Blvd., Venice, Florida. The meeting was called to order at 9:01 A.M. by the President, Ronnie Hotz. Notice of the Meeting was posted on the property prior to the meeting, in accordance with the requirements of the Association Documents and Florida Statutes. The following directors were present: Art Apicello Ronnie Hotz Wayne Hart Bill Cummings Mary Jane Apicello Joe Holler Bob Zimmerman A quorum was declared to be present. Under the heading of Approval of Meeting Minutes, after some discussion, upon a motion by Mr. Cummings, duly seconded by Mr. Holler, it was, VOTED 48-09: That the minutes of the Board of Directors meeting of August 24, 2009 Board Meeting, were approved as written. Motion Passed Under the heading of Reports of Officers, President s Report, Ms. Hotz reviewed the following items, The Scolaro offer has fallen through, the attorney is still pursuing. Landscape Centerpieces has paid the irrigation repair bill, their participation in the tree removal is complete. Flu and Pneumonia shots are scheduled for Saturday, October 03, 2009, in the Clubhouse. The drains along Hourglass have been marked and cleaned. On September 14, wild pigs tore up some turf area behind the pumping station on Natale, traps have been set but nothing has been caught. There are rats in the attic of the Clubhouse, an exterminator has been called. Several mailboxes were hit by a vehicle on Corso Venetia. Aqua Doc performed the annual pool filter cleaning. On September 2, there was another intrusion into the buffer area, a landscaper was removing plant material behind a house on Bella Terra. The Littoral shelves are being worked on, progress is slow due to poor maintenance by the previous contractor. The buffer area encroachments sited by the county are being worked on. An owner requested that he be allowed to do his own repair of the buffer area, the Association wrote him a letter requiring him to submit a plan to the Association for approval. The owner went ahead and did the work on his own. After some discussion, upon a motion by Mr. Apicello, duly seconded by Mr. Cummings, it was unanimously,
VOTED 49-09: to contact the Association Attorney to seek legal remedy, for the violation. Motion Passed. There were several areas in the community that had lawn debris in the buffer area, these areas were cleaned up by Aquatic Systems, the homeowners were billed for the work. One (1) homeowner refused to pay for the clean up. After some discussion, a meeting between the homeowner and the Board will be arranged to resolve the situation. MRT is working on the Jacaranda entrance, several shrubs have been replaced. Sarasota County is flushing the fire hydrants in the community, MRT will be asked to clean up the area around the hydrants. Treasurer s Report, The report was presented by Ms. Apicello, see attached marked as Handout #1. 2 refund of late fees requests were reviewed and denied by the board. Manager s Report, Mr. Smith reported, see attached marked as Handout #2. Management is requested to send a letter to all owners reminding them of there responsibility to maintain the wall between Casa Di Amici and their property. Under the heading of Reports of Sub Associations, Villa Vivaci, Mr. Hart reported that a small over grown area is being cleaned up. Villa Paradiso, No Report. Casa Di Amici, Mr. Cummings reported, Break-ins, there was a lengthy discussion about the possible remedies and ways to notify the community of incidents. The sheriff department must be called and incidents reported, the more often the Sheriff is called the more secure the community will become. After some discussion, upon a motion by Mr. Cummings, duly seconded by Mr. Holler, it was, VOTED 50-09: The community web site will be used to inform the residents of criminal incidents. For: Against: Ms. Apicello, Mr. Hart, Ms. Hotz, Mr. Holler, Mr. Cummings and Mr. Zimmerman Mr. Apicello A new hurricane shutter policy passed the CDA board yesterday. Venetia Neighborhood #1, Mr. Hotz reported, The neighborhood is quiet. The association collected a large fine from a homeowner. Under the Heading of Reports of Committees: Security was discussed during the CDA report, there will be more discussed during the Town Hall meeting. Infrastructure Committee, Mr. Apicello reported that, Due to the hot days the committee has only completed the projects that were absolutely necessary. Eight (8) street lights were repaired. Six (6) Landscape lights were repaired. The garbage disposal in the clubhouse was repaired.
Repairs to the Jacaranda gate were completed. Bids for the continuation of the sidewalk repairs have been received, after a brief discussion, upon a motion by Mr. Apicello, duly seconded by Mr. Cummings, it was unanimously, VOTED 51-09: To accept the bid of Artistic Concrete, for the repairs of sidewalks not to exceed $10,000.00 Motion Passed. The surge suppression for the electronics in the gates and clubhouse will be completed in two (2) phases, the first phase to start next week. Clubhouse Committee, Paula Bingham reported, October calendar is available. WWII memorabilia will be displayed in the clubhouse in November. The accounting of the Clubhouse account, see attached marked as Handout #3. The center shower stalls in the ladies locker room is in need of repairs. Upon a motion by Mr. Holler, duly seconded by Mr. Cummings it was unanimously, VOTED 52-09: To authorize the repair of the ladies shower by Precision Maintenance and Repair at a cost of $773.00. Motion Passed. The grout in the locker rooms in the clubhouse is in need of cleaning, upon a motion by Mr. Holler, duly seconded by Mr. Cummings, it was unanimously, VOTED 53-09: To accept the bid from A-1 Commercial Grade Cleaning, to clean the grout in the clubhouse locker rooms at a cot of $1225.00. Motion Passed. The holes in the roof area that are an access point for rats to enter need to be sealed, upon a motion by Mr. Holler, duly seconded by Mr. Cummings, it was unanimously, VOTED 54-09: To accept the bid of Precision Maintenance and repair to seal the rat entry holes in the roof area at a cost of $400.00. Motion Passed. There is a light in the pool and the spa that need replacement, upon a motion by Mr. Cummings, duly seconded by Mr. Holler, it was unanimously, VOTED 55-09: To accept the quote of Southwest Pools, to replace one (1) pool light and one (1) spa light at a cost of $672.50. Motion Passed
Social Club, Pat Blair reported, The Italian dinner is sold out. The Last Friday of the Month BYOB will be canceled for November and December because of the holidays. Communications Committee: Web Site Committee: There is a new section for the Computer Club as well as many new contractor recommendations. The Computer Club installed the wireless router authorized by the Board last month. After the installation, an issue developed with the connection between the Clubhouse computer and Paula Bingham s home computer. A repair man was called and it was discovered that the wrong operation system was installed on the clubhouse computer, the cost of the repair man is $85.00 and the cost of installing the proper operating system is $150.00. After some discussion, upon a motion by Mr. Cummings, duly seconded by Mr. Holler, it was unanimously, VOTED 56-09: To pay the $85.00 repair bill, to hold off on the new operating system until further information could be received. Motion Passed UNDER THE HEADING OF UNFINISHED BUSINESS: Matters Relating to emergency preparedness: Charlie Harper reported that the committee met and reviewed the Neighborhood Homeowner Planning Packet on the Sarasota County Emergency Services web site. The starting point is the survey of the community in the form of Disaster Preparation Survey and a Special Needs Registration form. After some discussion upon a motion by Mr. Holler, duly seconded by Mr. Cummings, it was unanimously, VOTED 57-09: To include the forms along with a cover letter in the upcoming Budget Mailer, to be mailed in November. Motion Passed Matters Relating to Encroachments: Discussed during the Presidents report. Matters Relating to CDA Wall: Discussed during the Managers Report. Matters Relating to Town Hall and Annual Meetings location: The location for the Town Hall and Annual meetings have been confirmed at Trinity Presbyterian Church, Town Hall Meeting November 19, 2009, Annual meeting, January 26, 2010. UNDER THE HEADING OF NEW BUSINESS: Matters Relating to security: Discussed during Casa Di Amici Report. Matters Relating to Gate Closure: The installation of drop arms on the gates was discussed, the closing of the gates in Venetia is a community issue, upon a motion by Mr. Holler, duly seconded by Mr. Cummings, it was, VOTED 58-09: To discuss the issue at the upcoming Town Hall Meeting on November 19, 2009.
For: Against: Mr. Hart, Ms. Hotz, Mr. Apicello, Mr. Cummings, Mr. Holler and Mr. Zimmerman. Ms. Apicello Motion Passed Matters Relating to sidewalk repair: Discussed during Infrastructure Committee Report. Under the heading of Comments from Homeowners in Attendance: The following topics were discussed with the members: Venetia sign at US 41 gate. Trees in the community. Landscape Centerpieces. The next meeting of the Board will be held on October 26, 2009 at 9:00 AM, at the Venetia Clubhouse, located at 4401 Corso Venetia Blvd., Venice, Florida. Upon a motion made and duly seconded, the meeting was adjourned at 12:01 PM. Dated: This 2nd Day of October, 2009 Dennis C. Smith, CAM