MUNICIPALITY OF NORTHERN BRUCE PENINSULA COUNCIL MEETING AGENDA NO. 11-28 December 19, 2011 Page At 1:00 p.m. 1. CALL TO ORDER AND DISCLOSURE OF PECUNIARY INTEREST 2. APPROVAL OF THE AGENDA 1. APPROVAL OF THE AGENDA RECOMMENDED: THAT the content of the Agenda be approved as presented. 3. ADOPTION OF THE MINUTES 6-11 1. Re: Council Meeting No. 11-27 December 12, 2011 RECOMMENDED: THAT the minutes of Council Meeting No. 11-27, December 12, 2011 approved as printed and circulated. 4. PUBLIC MEETING 12-28 1. File: Z-72-2011.62 & 41CD-2011-03.62 1760280 Ontario Inc. (Tim Arnold) Plan D13 Pt Unit 39 (RP 3R3018 Part 1) (Eastnor) 104 Tamarac Road Roll # 41 09 620 005 25400 0000 Plan D13 Units 9 & 10, Pt Unit 40 & RP 3R1962 Part 1 (Eastnor) Roll # 41 09 620 005 27800 0000 THAT the zone amendment application Z-72-2011.62 for the property described 104 Tamarac Road, Plan D13 Unit 39 (RP 3R3018 Part), Unit 9, 10, Pt Unit 40 and RP 3R1962 Pt 1 (Eastnor) BE APPROVED; Page 1 of 168
Page Council Meeting No. 11-28 Agenda December 19, 2011] 4. PUBLIC MEETING 5. DELEGATION AND THAT the necessary by-laws be forwarded to Council for adoption upon confirmation of receipt of an executed site plan agreement. 29-46 1. RE: Parks and Recreation Master Plan 6. CONSIDERATION OF AGENDA ITEMS 47-63 1. Public Works Department Report PW-11-55 RE: Tobermory Sewage System Back-up Pump THAT Council receives and reviews Public Works Report No. 11-55 as information as it relates to the Tobermory Sewage System; and THAT Council, pending discussions and comments from today s review, authorizes the purchase of a submersible pump to be used as back-up to the current system; and THAT Council approves the quote received from Advanced Pump Repair Services Inc. in the amount of $25,698.92 excluding HST, to supply the required apparatus for this venture; and 64-65 THAT Council includes the cost of the pump in the 2012 budget. 2. Public Works Department Report PW-11-56 RE: Waste Collection Contract THAT Council receives and reviews Public Works Report No. 11-56 as information as it relates to the current Waste Collection Contract; and THAT Council authorizes the Public Works Manager to re-negotiate with the Contractor if the volume of waste or additional areas to be serviced has a major change; and THAT Council authorizes the Mayor and Clerk to enter into such an agreement for a one (1) year term at a cost of $140,819.33 plus HST, a 3% increase over the 2011 contract price; and THAT Council supports the passage of By-Law 2011-97, being a By-Law to Page 2 of 168
Page Council Meeting No. 11-28 Agenda December 19, 2011] 6. CONSIDERATION OF AGENDA ITEMS 66-70 authorize an agreement for contract waste collection services, at its regular meeting on Monday, December 19, 2011 3. Public Works Department Report PW-11-57 RE: Renewal of Contract with Miller Waste Systems for Waste Disposal Services and Disposal Bins THAT Council receives and reviews Public Works Report No. 11-57 as it relates to a contract renewal with Miller Waste Systems for disposal bins; and THAT Council pending discussions and comments from today s review, recommends entering into an agreement with Miller Waste Systems for disposal bins for a one (1) year term; and 71-76 THAT Council supports the passage of By-Law 2011-98, being a By-Law to authorize an agreement for waste disposal services and disposal bins, at its regular meeting on Monday, December 19, 2011. 4. Public Works Department Report PW-11-58 RE: Renewal of Recycling Contract with Miller Waste Systems THAT Council receives and reviews Public Works Report No. 11-58 as it relates to the renewal of the Recycling Contract with Miller Waste Systems; and THAT Council pending discussions and comments from today s review, recommends entering into an agreement with Miller Waste Systems for recycling collection services for a one (1) year term at a cost of $58,310.24; and 77-86 THAT Council supports the passage of By-Law 2011-99, being a By-Law to authorize an agreement for waste disposal services for collection, removal and disposal of recyclable materials, at its regular meeting on Monday, December 19, 2011. 5. Public Works Department Report PW-11-59 RE: Cape Hurd/Dunks Bay Hydrology Study THAT Council receives and reviews Public Works Report No. 11-59 as it relates to the Dunks Bay/Cape Hurd Road drainage system; and THAT Council, pending discussions and comments from today s review, recommends that the cost of approximately $20,000 for the Hydrology Study and estimated $10,000 for Detailed Design of the Surface Water Management Infrastructure be considered in the 2012 budget. Page 3 of 168
Page Council Meeting No. 11-28 Agenda December 19, 2011] 6. CONSIDERATION OF AGENDA ITEMS 87-88 89-90 91-92 93-96 6. Chief Building Officials Report CBO-11-20 RE: November 2011 Building Reports THAT Council receives the November 2011 Building Report, as information. 7. Treasurer Report No. TR 11-35 Re: 2012 Budget Timetable Recommended: THAT Council receives Treasurer's Report No, TR 11-35 as information regarding a timetable for drafting the 2012 Municipal Budget. 8. Chief Administrative Officer's Report CAO-11-42 RE: Posting of No Parking signs from Front Street to Maple Golf Crescent along Highway 6 THAT the Municipality of Northern Bruce Peninsula hereby requests that the Ministry of Transportation post both sides of Highway 6 from Front Street to Maple Golf Crescent in Tobermory, as No Parking. 9. History Committee (Northern Area) Re: Meeting No. 11-08, December 7, 2011 Minutes THAT Council adopts History Committee (Northern Area) Minutes, Meeting No. 11-08, December 7, 2011. 7. OTHER BUSINESS CORRESPONDENCE 97-134 RECOMMENDED: THAT the correspondence be received for information, as printed and circulated. READING OF BY-LAWS RECOMMENDED: THAT the following listed by-laws be given 1st, 2nd, and 3rd reading, and enacted: READING OF BY-LAWS Page 4 of 168
Page Council Meeting No. 11-28 Agenda December 19, 2011] READING OF BY-LAWS 135-143 144-154 155-157 158-163 164-167 168 2011-90 BEING A BY-LAW TO LICENCE, REGULATE AND GOVERN OWNERS AND DRIVERS OF TAXICABS AND MOTOR OR OTHER VEHICLES USED FOR HIRE IN THE MUNICIPALITY OF NORTHERN BRUCE PENINSULA 2011-92 BEING A BY-LAW TO AMEND SCHEDULE A TO BY-LAW NO. 2011-73, AS AMENDED, BEING A BY-LAW TO SET FEES AND CHARGES FOR THE MUNICIPALITY OF NORTHERN BRUCE PENINSULA 2011-97 BEING A BY-LAW TO AUTHORIZE AN AGREEMENT FOR CONTRACT WASTE COLLECTION SERVICES. 2011-98 BEING A BY-LAW TO AUTHORIZE AN AGREEMENT FOR WASTE DISPOSAL SERVICES AND DISPOSAL BINS 2011-99 BEING A BY-LAW TO AUTHORIZE AN AGREEMENT FOR WASTE DISPOSAL SERVICES FOR COLLECTION, REMOVAL AND DISPOSAL OF RECYCLABLE MATERIALS 2011-100 BEING A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF NORTHERN BRUCE PENINSULA HELD MONDAY, DECEMBER 19, 2011 CLOSED SESSION RECOMMENDED: THAT Council move into closed meeting pursuant to Section 239 (1)(2)(e) of The Municipal Act, 2001, as amended, for the following reasons: 1) litigation or potential litigation including matters before administrative tribunals affecting the Municipality or local board (Julian shoreline dispute) RECONVENE FROM "CLOSED SESSION" TO RESUME COUNCIL MEETING 12. ADJOURNMENT Page 5 of 168
Page 6 of 168
Page 7 of 168
Page 8 of 168
Page 9 of 168
Page 10 of 168
Page 11 of 168
Page 12 of 168
Page 13 of 168
Page 14 of 168
Page 15 of 168
Page 16 of 168
Page 17 of 168
Page 18 of 168
Page 19 of 168
Page 20 of 168
Page 21 of 168
Page 22 of 168
Page 23 of 168
Page 24 of 168
Page 25 of 168
Page 26 of 168
Page 27 of 168
Page 28 of 168
Page 29 of 168 Draft Parks & Recreation Master Plan Council Presentation December 19, 2011
Page 30 of 168 Present the Draft Master Plan and concept for the Lion s Head & District Community Centre. Receive your feedback so that we can begin finalizing the Master Plan and present back to the public and Council. Purpose of this Presentation
Page 31 of 168 Research & Consultation Phase Needs Assessment Phase Finalization Phase Public Awareness Background Research Demographics & Trends Online Survey Stakeholder Survey & Interviews Search Conference Park & Facility Needs Assessment Service Delivery Assessment Draft Master Plan Council Presentation Public Open Houses Council Presentation Final Recreation Services Plan Provides a road map for the Municipality s parks and recreation system Recommendations span a ten year period to 2021 The Parks & Recreation Master Plan
Page 32 of 168 Permanent Population 4,100 3,900 3,700 3,500 3,300 3,100 2,900 2,700 2,718 3,292 3,500 3,599 3,850 3,818 3,933 3,933 2,500 1986 1991 1996 2001 2006 2011 2016 2021 Year 3,818 estimated permanent residents, seasonal residents could be as much as twice that 115 new permanent residents by 2021 (0.3% annual growth) Median Age of 54 is higher than County (45) and Province (39) Median income recorded by the Census is lower than that of the County and Province Education generally on par Key Demographic Considerations
Page 33 of 168 Lack of time affecting participation Demands for drop-in, spontaneous activities Multi-use instead of single purpose facilities Volunteers are facing challenges Sophisticated customers are generating new expectations for service Balancing affordability with fiscal responsibility Regional Trends in Parks & Recreation
Page 34 of 168 Resident Survey Community Search Conference Stakeholder Survey Key Informant Interviews Written Submissions Public Open Houses (to be scheduled) Consultations Conducted
Page 35 of 168 The natural beauty of the Municipality is valued Walking and hiking are popular, placing importance on trails 9 out of 10 most popular surveyed activities are drop-in by nature Residents see a need for more facilities, though user groups are generally satisfied with availability Key Themes from Consultations
Summary of Draft Recommendations {icompass.textbox.itemdescription} Page 36 of 168
Page 37 of 168 Be a facilitator by focusing on core facilities and encourage others to provide non-core services To encourage community development: Community Development Undertake a Volunteer Management Strategy Encourage groups to build on their strengths to develop their internal capacity/sustainability Create a standardized framework for evaluating partnership requests Work with others to offer lowto-no cost activities
Page 38 of 168 Define minimum annual contributions to capital reserve funds dedicated to parks and recreation Initiate a Staffing Review & Succession Planning Strategy, and continue professional development initiatives Continue to focus on customer service and use of technology Implement the Accessibility Plans Create a Recreation & Cultural Services Guide Departmental Operations
Page 39 of 168 Consider a splash pad and skateboard park in Lion s Head and/or Tobermory Repair the basketball court at School Bell Park and consider a new court in Lion s Head No new sports fields but maintain existing fields in a manner that facilitates high quality play Outdoor Recreation Facilities
Page 40 of 168 Expand the Lion s Head & District Community Centre to include: Improved accessibility including new change rooms Older adult space to integrate and replace the Friendship Club building Wellness studio Additional meeting and multipurpose spaces Library Branch (the need for the space and required size should be confirmed by a detailed library study) Indoor Recreation Facilities
Page 41 of 168 Examine how community halls can be adapted to offer broader ranges of usage Creating spaces for community-based delivery of programs such as wellness, arts and culture, business meetings, etc. Explore alternative uses or operating scenarios that are appropriate for Rotary Hall, given that its recreational function is duplicated by the Lion s Head Community Centre Indoor Recreation Facilities
Page 42 of 168 Explore partnerships with private sector indoor pool operators Discuss reciprocal agreements with the School Board to gain better and more affordable access to gyms Work with other youthserving agencies to determine how spaces in the community can be better adapted to meet the needs of local youth Indoor Recreation Facilities
Page 43 of 168 Parkland System Define a parkland classification system in the Official Plan Neighbourhood and Community Parks, Open Space Adopt a service level of 4 hectares of parks per 1,000 residents Necessitates 1.4 ha by 2021 Explore opportunities to acquire waterfront park parcels to provide beaches, connect trails, etc. Undertake a Marina Study to determine need for slips, staff allocation, building expansion, etc.
Page 44 of 168 Parkland System Undertake a Trail or Active Transportation Master Plan Design comfortable, safe and enjoyable parks and trails to encourage use shade, benches, lighting, etc. Ensure parks and facilities are consistently signed (branding) Incorporate natural and indigenous vegetation into active parkland
Page 45 of 168 Next Steps Receive Council s feedback on the Draft Master Plan Revise the Master Plan Schedule Public Open Houses (2) Finalize Master Plan and present back to Council for consideration
Question & Answer Period {icompass.textbox.itemdescription} Page 46 of 168
Page 47 of 168
Page 48 of 168
Page 49 of 168
Page 50 of 168
Page 51 of 168
Page 52 of 168
Page 53 of 168
Page 54 of 168
Page 55 of 168
Page 56 of 168
Page 57 of 168
Page 58 of 168
Page 59 of 168
Page 60 of 168
Page 61 of 168
Page 62 of 168
Page 63 of 168
Page 64 of 168
Page 65 of 168
Page 66 of 168
Page 67 of 168
Page 68 of 168
Page 69 of 168
Page 70 of 168
Page 71 of 168
Page 72 of 168
Page 73 of 168
Page 74 of 168
Page 75 of 168
Page 76 of 168
Page 77 of 168
Page 78 of 168
Page 79 of 168
Page 80 of 168
Page 81 of 168
Page 82 of 168
Page 83 of 168
Page 84 of 168
Page 85 of 168
Page 86 of 168
Page 87 of 168
Page 88 of 168
Page 89 of 168
Page 90 of 168
Page 91 of 168
Page 92 of 168
Page 93 of 168
Page 94 of 168
Page 95 of 168
Page 96 of 168
Page 97 of 168
Page 98 of 168
Page 99 of 168
Page 100 of 168
Page 101 of 168
Page 102 of 168
Page 103 of 168
Page 104 of 168
Page 105 of 168
Page 106 of 168
Page 107 of 168
Page 108 of 168
Page 109 of 168
Page 110 of 168
Page 111 of 168
Page 112 of 168
Page 113 of 168
Page 114 of 168
Page 115 of 168
Page 116 of 168
Page 117 of 168
Page 118 of 168
Page 119 of 168
Page 120 of 168
Page 121 of 168
Page 122 of 168
Page 123 of 168
Page 124 of 168
Page 125 of 168
Page 126 of 168
Page 127 of 168
Page 128 of 168
Page 129 of 168
Page 130 of 168
Page 131 of 168
Page 132 of 168
Page 133 of 168
Page 134 of 168
Page 135 of 168
Page 136 of 168
Page 137 of 168
Page 138 of 168
Page 139 of 168
Page 140 of 168
Page 141 of 168
Page 142 of 168
Page 143 of 168
Page 144 of 168
Page 145 of 168
Page 146 of 168
Page 147 of 168
Page 148 of 168
Page 149 of 168
Page 150 of 168
Page 151 of 168
Page 152 of 168
Page 153 of 168
Page 154 of 168
Page 155 of 168
Page 156 of 168
Page 157 of 168
Page 158 of 168
Page 159 of 168
Page 160 of 168
Page 161 of 168
Page 162 of 168
Page 163 of 168
Page 164 of 168
Page 165 of 168
Page 166 of 168
Page 167 of 168
Page 168 of 168