SUBMITTAL GUIDELINES FOR SITE PLAN & BUILDING ELEVATIONS APPROVAL Planning Department City f Cedar Hill Zning Regulatins requires a SITE PLAN and BUILDING ELEVATIONS t be apprved by the City Cuncil befre a building permit may be issued fr all new buildings except fr 1 r 2 family dwellings and when residential structures are cnverted t nnresidential. The SITE PLAN & BUILDING ELEVATIONS will be used by the Planning & Zning Cmmissin and City Cuncil t verify cmpliance with the City's develpment cdes and insure cmpatibility with the surrunding neighbrhd. SITE PLAN and BUILDING ELEVATIONS are apprved after a plat has been apprved by the City and befre building permits may be applied fr. Apprval f a SITE PLAN & BUILDING ELEVATIONS is valid fr 18 mnths unless cnstructin has begun n the prject. THESE GUIDELINES ARE PREPARED TO ASSIST THE APPLICANT AND WILL NOT REPLACE COMPLIANCE WITH ADOPTED LOCAL, STATE, AND FEDERAL REGULATIONS AND LAWS. SITE PLAN APPROVAL PROCESS Step 1 Step 2 Step 3 Step 4 Step 5 Week 1 Week 2 Week 3 Week 4 Week 6 Submit Initial submittals Cut-ff NOON, Mnday, 4 weeks befre P&Z Staff Review & Cmments frwarded t applicant. Typically by Wednesday, 2 weeks befre P&Z Revised Drawings Submitted including the necessary changes alng with a respnse letter. By Mnday, 12 days befre P&Z P&Z Meeting - Cnsiders Applicatin and Site Plan. 6:00 P.M. 1 st and 3 rd Tuesdays f the Mnth City Cuncil cnsiders P&Z recmmendatin and Site Plan applicatin and renders decisin. 7:00 P.M. 2 nd r 4 th Tuesday f the Mnth (typically 21 days after P&Z)
Step 1 - INITIAL SUBMITTALS It is recmmended t meet with the Planning staff befre making applicatin fr SITE PLAN and BUILDING ELEVATIONS apprval. The fllwing items must be submitted t the planning department befre NOON, a minimum f 4 weeks prir t any scheduled P&Z meeting. APPLICATION with CHECK LIST - cmpleted and signed APPLICATION FEE made payable t the City f Cedar Hill. $250.00 plus $10 per acre runded up t the next whle acre CERTIFICATION OF TAXES PAID CURRENT TO DATE SITE PLANS & BUILDING ELEVATIONS 7 cpies, HARD COPIES AND PDF FORMAT typically blue-line prints 24 x 36 shwing the prpsed subject prperty and it s surrundings, building, parking, vehicular and pedestrian circulatin, fire prtectin, surrunding prperties & imprvements, existing envirnmental cnditins and prtectins, landscaping and building elevatins with building height, and exterir building materials and lighting nted. PHOTO REDUCTION 1- (11 x 17) cpy f each sheet f the site plans and building elevatins; PDF COPY f site plans and building elevatins Step 2 - STAFF REVIEW & COMMENTS Upn receipt f a full applicatin and drawings, the applicatin will be distributed t City Staff fr review and cmment. Cmments will be cllected and cmbined int a single letter and frwarded t the applicant using the fax number supplied n the applicatin. Staff cmments will be available by Wednesday, tw (2) weeks befre any scheduled P&Z meeting. Step 3 REVISED SUBMISSIONS The applicant is asked t review staff cmments and make necessary changes. City staff is available t discuss any questins the applicant may have regarding Staff Cmments. Upn making the requested changes, the applicant will need t prepare a respnse letter describing what actin was taken regarding each f the staff cmments. Any ther changes made t this respnse letter needs t accmpany the revised submissins. The fllwing must be submitted nt less than 12 days in advance f any scheduled P&Z meeting in rder t be placed n that P&Z agenda: 5 Full size prints f each sheet f the SITE PLAN and BUILDING ELEVATIONS stapled int sets.
Respnse Letter t each f staff s cmments and indicating the changes made t the submittals. Step 4 - PLANNING & ZONING COMMISSION MEETING The applicant will be faxed, n the Friday befre the P&Z meeting, the agenda that wuld include the item t be cnsidered. The applicant r representative must be present at the P&Z meeting t address any questins the Cmmissin may have regarding the applicatin. The P&Z Cmmissin meets at 6:00 p.m. n the 1 st & 3 rd Tuesdays f the mnth. PLANNING & ZONING COMMISSION ACTION The Cmmissin typically will render a recmmendatin that evening; hwever, they may table cnsideratin at their discretin. An applicatin receiving a P & Z recmmendatin fr APPROVAL r CONDITIONAL APPROVAL will autmatically be scheduled at the next City Cuncil meeting, typically 21 days later. Applicatins DENIED by the Cmmissin will stand unless an appeal is filed with the Planning Department within 10 days after the P & Z's actin. Appeals will be heard by City Cuncil in apprximately 2-3 weeks, depending upn Cuncil's schedule. Step 5 - CITY COUNCIL HEARING The City Cuncil meets at 7:00 p.m. n the 2 nd and 4 th Tuesdays f each mnth. The SITE PLAN and BUILDING ELEVATIONS will be place n the City Cuncil s Cnsent agenda as it is recmmended by the P&Z. The applicant r representative shuld be present at the City Cuncil meeting t address any questins that may arise regarding the applicatin. EFFECT OF CITY COUNCIL ACTION City Cuncil's actins are final. Applicatins fr building permits shall be cnsistent with the apprved site plan and any cnditins established at apprval. Shuld a site plan nt be apprved by the City Cuncil, n building permits may be issued. The nly recurse is t reapply fr site plan apprval and adequately address the Cuncil s cncerns. TERMINATION OF APPROVAL City Cuncil apprvals shall terminate unless a building permit is issued within 90 days f the Cuncil actin. Once a building permit is issued, the Cuncil apprval shall extend t the life f the building permit. AMENDING THE APPROVED SITE PLAN / ELEVATIONS The nly permitted deviatins frm the apprved site plan are thse that wuld nt negatively impact the neighbrhd r the City f Cedar Hill. Significant changes r time extensins n apprvals can nly be authrized by City Cuncil. The City Cuncil, at their discretin, may refer the matter back t the P & Z fr their recmmendatin. INFORMATION CHECK LIST fr
SITE PLAN REVIEW The fllwing checklist is prvided t assist the plan preparer in submitting an applicatin fr SITE PLAN APPROVAL. The plan preparer shuld cnsult City f Cedar Hill Zning Cde, Subdivisin Regulatins, and Public Wrks Design Manual befre submitting an applicatin f Site Plan Apprval. PRE-PLANNING Cnsult with Planning Department with sketch plan befre beginning detailed plans. Successfully cmpleted r cncurrently submitted Final Plat. SUBMITTALS Applicatin frm - Cmpleted & signed alng with this checklist. Applicatin fee. Separate Cpy f Verificatin f Taxes 1 cpy f (11 x 17) Pht Reductin 7 - Sets f SITE PLAN & BUILDING ELEVATIONS - 24" x 36" blue r black line prints with the fllwing infrmatin. PDF Cpy f Site plan sheets. GENERAL Scale: 1" = 100' (r larger size) in City apprved frm graphic scale, as apprpriate. Bld Title near lwer right hand crner with Lt, Blck & Additin name, and street address; Vicinity r lcatin map, date, nrth pint, graphic scale; and Names, address and phne & FAX numbers f the plan preparers, prject manager, wner, and applicant. PROPERTY LAYOUT Bearings & Distances f subject prperty; Building lines & easements; Lt numbers and blck letters; Lcatin, size and purpse f easements; Hrizntal clear triangles at all driveways; and 25'x 25 sight visibility & pedestrian easements at arterial intersectins. BUILDING LAYOUT Building ft print; Distance frm prperty lines & between buildings; Minimum Finished Flr Elevatins (when adjacent t fld prne areas); Grss Flr area f each building; and Harmnius design with adjacent prperty setback.
BUILDING ELEVATIONS Building Elevatins with exterir facade indicated & percentage f building elevatin; and Building height and rf slpes indicated. PARKING LOT LAYOUT Parking table indicating the minimum number f parking spaces required vs. prvided; Parking space design shwing - lt layut, number and size f parking spaces, handicapped spaces, & lading znes; Parking lt maneuvering shwing fire lanes, curb stps, and pavement material; Sidewalks and pedestrian areas, existing & prpsed; and Nte lighting and nise cntrls, if any, in cnfrmance with City f Cedar Hill Cde f Ordinance. ON-SITE & OFF-SITE CIRCULATION Pavement lines, street medians, street intersectins, street names, sidewalks, and driveways in the vicinity; Prpsed driveway lcatins, widths, curb radii; Distances between driveways and between driveways and street intersectins; and Parking lt maneuvering and firelanes, with dimensins. GRADING Existing tpgraphy (2' cnturs); Escarpment Zne, if applicable; Generally prpsed prtectin and ersin cntrls fr wind, water, and drainage; Prpsed prtectin and ersin cntrls fr water curses r fld prne areas if applicable; and Prpsed grading. STREETS and DRAINAGE Shw existing & prpsed street lines, fire lanes, & ROWs; Limits f 100 year frequency strm water run-ff; Bundaries and elevatins f fld prne areas as identified n the Fld Insurance Rate Maps (FIRM); Areas subject t flding and areas t be reclaimed; Layut and capacity f drainage system, n & ff-site; Lcatins f prpsed detentin / retentin areas, inlets, lines, utfalls & ther drainage structures; and Lcatins and size f drainage easements.
UTILITIES Utility facilities and easements indicating lcatin, type and size; and Prpsed water & sewer mains and tap size, type and lcatins LANDSCAPING Lcatin f existing trees 8" in dia. r greater with type & size indicated; Lcatin f existing stands f trees r vegetatin; Indicatin f trees t be retained vs. remved & a descriptin f the tree remval mitigatin. Delineate the "street yard" as defined by City f Cedar Hill Cde and indicate it's size in square feet; Landscape table indicating the minimum amunt f land area t be landscaping required vs. prvided; ( See typical table attached ) Lcate all landscaped area & indicate their square ftage; Type & size f prpsed landscaping (large & rnamental trees, shrubs, grund cver, grass); and Nte stating that undergrund irrigatin system plans will cnfrm t the City f Cedar Hill Ordinances and will be submitted alng with Building Permit applicatins. SCREENING Trash receptacle areas and recycling areas alng with required screening; Screening as required by rdinance; Vehicle maneuvering area screening; Detail f prpsed screening walls and fences; and Prpsed minimizatin f any negative impacts t adjacent prperties. PLAN PREPARERS ACKNOWLEDGMENT: I have reviewed the City f Cedar Hill s Cdes and have prepared the attached Site Plan in accrdance with these regulatins. X Plan preparers signature Print name & title
APPLICATION FOR SITE PLAN & BUILDING ELEVATION APPROVAL Planning Department City f Cedar Hill - 285 Uptwn Blvd. Bldg. 100 - Cedar Hill, Texas 75104-972-291-5100 x 1081 -fax 972-291-7250 SUBJECT PROPERTY INFORMATION: Date: Prperty General Lcatin: Lt, Blck and Additin Name: _ Current Zning: _ Lt Size: Building Square Ftage Number f Stries: Number f Parking Spaces: PROJECT MANAGER Managers Name Cmpany Address Telephne_Fax E-Mail_ SITE DESIGN INFORMATION: Designer s Name: Cmpany:_ Mailing Address: Telephne: Fax: E-mail: APPLICANT INFORMATION: Applicants Name_Cmpany: Mailing Address: Telephne: Fax: E-mail: _ Signature OWNERS INFORMATION Owners Name Cmpany Mailing Address Telephne_Fax: E-mail Signature Infrmatin listed belw t be cmpleted by City Staff: Case N. # Review Fee Paid: $ Tax Certificate Received Ruted t DRC: Target - P&Z Date: Received By Cash r Check # DRC Meeting Date: Target -CC Date:
Typical Landscaping and Parking Site Plan Frms Landscape Table Ttal Lt Area Ttal Street Yard Area Minimum Landscaping Required (20% f Street Yard) Landscaping Prvided Minimum Trees required (3-inch caliper r larger) Trees Prvided Additinal District Specific Landscaping Requirements(!) _ (State buffer, additinal trees, trees, and shrubs per interir parking places, etc.) Parking Table Building Finished Flr Area Parking Required (1 space per sq.ft.. grss flr area) Parking Prvided Additinal Use Specific Parking Requirements (*) (State use and requirement) FYI (!) This reference, t be used nly if applicable, shuld be used if district is als assciated with an verlay district such as the Uptwn Overlay District. (*) - This reference, if applicable, will be listed in the Use Table f the zning rdinance ( 4.1.3) under supplemental requirements. (i.e. bank drive-up windws and ATMs, car washes, quick lube facilities, restaurant drive-thrugh, Kindergarten and child-care businesses, shared parking, etc.) Omit this line if n supplemental requirements are applicable t the prpsed land use.
Schedule f Develpment Applicatin Deadlines 2016 Submissin f a Cmplete Applicatin by Submissin f Revisins by P&Z Meeting Date City Cuncil Meeting Date Nvember 23, 2015 December 21, 2015 January 5, 2016 January 26, 2016 December 14, 2015 January 4, 2016 January 19, 2016 February 9, 2016 December 28, 2015 January 18, 2016 February 2, 2016 February 23, 2016 January 11, 2016 February 1, 2016 February 16, 2016 March 8, 2016 January 25, 2016 February 15, 2016 March 1, 2016 March 22, 2016 February 8, 2016 February 29, 2016 March 15, 2016 April 12, 2016 February 29, 2016 March 21, 2016 April 5, 2016 April 26, 2016 March 14, 2016 April 4, 2016 April 19, 2016 May 10, 2016 March 28, 2016 April 18, 2016 May 3, 2016 May 24, 2016 April 11, 2016 May 2, 2016 May 17, 2016 June 14, 2016 April 25, 2016 May 16, 2016 June 7, 2016 June 28, 2016 May 16, 2016 June 6, 2016 June 21, 2016 July 12, 2016 May 30, 2016 June 20, 2016 July 5, 2016 July 26, 2016 June 13, 2016 July 4, 2016 July 19, 2016 August 9, 2016 June 27, 2016 July 18, 2016 August 2, 2016 August 23, 2016 July 11, 2016 August 1, 2016 August 16, 2016 September 13, 2016 July 25, 2016 August 15, 2016 September 6, 2016 September 27, 2016 August 15, 2016 September 5, 2016 September 20, 2016 Octber 11, 2016 August 29, 2016 September 19, 2016 Octber 4, 2016 Octber 25, 2016 September 12, 2016 Octber 3, 2016 Octber 18, 2016 Nvember 8, 2016 September 26, 2016 Octber 17, 2016 Nvember 1, 2016 N Meeting Octber 10, 2016 Octber 31, 2016 Nvember 15, 2016 December 13, 2016 Octber 31, 2016 Nvember 21, 2016 December 6, 2016 December 27, 2016 Nvember 21, 2016 December 5, 2016 N Meeting January 10, 2017 December 5, 2016 December 26, 2016 January 3, 2017 January 24, 2017 Submissin f an incmplete applicatin by a particular submittal date des nt guarantee autmatic scheduling fr a specific Planning and Zning (P&Z) Cmmissin meeting date. P&Z and City Cuncil meetings are subject t cancellatin at the discretin f the P&Z Cmmissin and City Cuncil. Additinal meetings may be scheduled as necessary. Fr questins cntact the Sr. Planner at 972-291-5100 at ext 1076 r e-mail at dn.gre@cedarhilltx.cm. Updated 10/2015