The Morgan School: Facility Assessment Findings and Recommendations of the Morgan School Building Committee Clinton Town Hall January 20, 2011
Tonight s Agenda History of Morgan School and of the Building Committee (Gerald Vece) Study Highlights, Financials and State Subsidy Requirements (Bob Lynn and David Thompson) Building Committee Recommendations (David Townsend) Next Steps (Gerald Vece) Questions From Boards and the Public
The original Morgan School opened its doors to 205 students on April 8, 1872 The original Morgan School was a gift to the town of Clinton by Charles Morgan, along with an endowment of $200K The building was located on East Main Street, where the current Pierson school parking lot now stands
The current school was constructed in 1950 and has grown over the years 1950 31,000 sf Library 1956 + 11,000 Auditorium Gymnasium Auxilliary Gymnasium Main Lobby Courtyard Main Office Courtyard Courtyard Cafeteria 1963 + 28,000 1967 + 69,000 1986 + 100 Main Gymnasium 1987 + 16,500 Today 155,600 sf
How We Arrived Here Joint meeting of the Instruction, Public Relations, Budget and Finance Committees along with the Clinton Board of Education To strategize a plan for examining what a high school of the future would be and examine the present building s viability 2006
How We Arrived Here Roof Committee formed in 2008 to explore options Roof scheduled to be replaced in 2011 2006 2007 2008 2009
How We Arrived Here To avoid unnecessary expense, Roof Committee took a big-picture view What other inevitable repairs and renovations would impact the structure of the roof? 2006 2007 2008 2009
How We Arrived Here Roof Committee became current Building Committee 2006 2007 2008 2009 2010
How We Arrived Here Committee viewed renovation as the most cost efficient option Construction management company would provide more accurate estimate than architect Developed request for qualifications Instituted bidding process 2006 2007 2008 2009 2010
How We Arrived Here One firm stood out: 6 th Largest Construction Manager in the US Ranked first in K-12 Education by Building Design and Construction, 2008 Knowledge of local labor market, subcontractors and Connecticut state funding 46 schools over 14 years in New Haven alone 2006 2007 2008 2009 2010
An in-depth analysis began Renovation options developed Experts hired to analyze infrastructure A CM and an architect were retained to analyze options and draw up existing floor plans Roadblock to renovation: Current building too large per state requirements, resulting in severe cost/space penalties, demotion of a portion of the current school would be required Considerations of educational and community needs
Based on the findings of the facility assessment, the Building Committee is recommending a new Morgan School as the most cost efficient choice for Clinton
Tonight s Agenda History of Morgan School and of the Building Committee (Gerald Vece) Study Highlights, Financials and State Subsidy Requirements (Bob Lynn and David Thompson) Building Committee Recommendations (David Townsend) Next Steps (Gerald Vece) Questions From Boards and Public
Existing Floor Plan Library Courtyard Courtyard Auditorium Auxilliary Gymnasium Gymnasium Main Lobby Courtyard Main Office Cafeteria Main Gymnasium
The 60-year-old school is at the end of its lifespan Too large per state standards Widespread leakage in roof Inefficient layout Code compliance issues Vertical cracks in walls Poor or non-existent thermal insulation Inadequate vapor controls Deficient water exclusion and air infiltration
State Bureau of School Facilities Guidelines CT will reimburse for the renovation of an existing school to a like new condition based on a minimum 20 year life Typically used to save historic or other buildings that have intrinsic value Renovation must demonstrate significant savings over a new replacement Renovations over $5M require mandatory energy efficiency updates, increasing the project scope and cost
State Bureau of School Facilities Requirements Size restriction: 186 square feet/student Morgan projected enrollment: 593 students Maximum allowable size building = 110,595 net sf Current building size = 162,000 net sf CT will not reimburse anything over 110,595 net sf (new or renovated), space/cost penalty incurred Bureau of School Facilities uses net square feet; costs are based on gross square feet
State Bureau of School Facilities Reimbursements CT reimburses communities for a portion of school construction cost from 20 to 80% based on community wealth Reimbursements are limited to Eligible costs Full size auditorium Clinton s reimbursement rate is 44.6% of allowable costs and allowable square footage Two cost values: Total project cost vs. town of Clinton cost
Current Conceptual Cost Comparison Project Scope Renovate 167,000 sf (Entire existing building) Renovate 136,000 sf (Demo 31,000 sf) New Replacement 118,400 sf (includes 700 seat auditorium) Total Project Cost $52.5M $43.0M $50.0M Town of Clinton Share $37.0M $27.0M $29.0M The town will have to approve the total project cost prior to the State Legislature accepting any application for a school project
Several different renovation options were explored $52M $15M $43M $16M $39M $16M $48M $50M $21M $21M CT Share $37M $27M $23M $27M $29M Clinton Share Space penalty Renovate like new, current size Renovate like new, 136K SF Renovate like new, 125K SF New building, small gym/ auditorium New building, large gym/ auditorium 33.0% 15.4% 7.6% 0% 4.2%
Several different renovation options were explored $52M $50M $15M $21M CT Share $37M $29M Clinton Share Space penalty Renovate like new, current size New building, large gym/ auditorium 33.0% 4.2%
Findings Space There is a severe cost penalty of renovating the entire existing building There is a severe space penalty of renovating the existing building at a size allowed by the State
Findings Educational Efficiency There are severe limitations to renovating the existing building in a manner that would result in no penalty but will yield an educationally efficient school able to meet the requirements of the District s curriculum for the 21 st Century A new building would maximize site land use efficiency for additional parking and/or play fields
Findings Energy Efficiency A new building design could maximize the energy efficiency attainable using current and future parameters thereby achieving long term energy cost savings for Clinton
Existing Site
Potential Site
Significantly out of date for the educational needs and requirements of the 21 st century Facility Master Plan Assessment
Recommendation Given the analysis and findings cited here it is recommended that a new replacement high school is in the best interests of Clinton both educationally and financially It is further recommended that a conceptual programmatic and educational space plan be undertaken by an architectural planning firm as the appropriate next step
Tonight s Agenda History of Morgan School and of the Building Committee (Gerald Vece) Study Highlights, Financials and State Subsidy Requirements (Bob Lynn and David Thompson) Building Committee Recommendations (David Townsend) Answers to Frequently Asked Questions (Gerald Vece) Questions From Boards and Public
Based upon structural and functional life cycle analysis of the existing Morgan High School, the committee has come to the conclusion that the structure does not justify significant investment or expenditures
The Building Committee recommends a new Morgan School as the most costefficient choice for the town of Clinton We request that the town of Clinton approve funds in the amount of $19,000 for conceptual plans for a proposed new Morgan School
Tonight s Agenda History of Morgan School and of the Building Committee (Gerald Vece) Options, Financials and State Subsidy Requirements (Outside Consultancy) Building Committee Recommendations (David Townsend) Next Steps (Gerald Vece) Questions From Boards and Public
What happens next? Request $19,000 for conceptual plans Request appropriation approval from Board of Selectmen Request appropriation approval from Board of Finance Town votes on appropriation Architect prepares conceptual drawings with public input (3-4 months) Town referendum 1 st step Submit application to state State authorization (1 year) Architect converts concept to plan (1 year) Job out to bid (3 months) Building construction (2 years) Building completion Deadline: June 30, 2012 2015 2017
Tonight s Agenda History of Morgan School and of the Building Committee (Gerald Vece) Options, Financials and State Subsidy Requirements (Outside Consultancy) Building Committee Recommendations (David Townsend) Answers to Frequently Asked Questions (Gerald Vece) Questions from Boards and Public