VENETIA COMMUNITY ASSOCIATION, INC. A Corporation Not-for-Profit MINUTES OF THE BOARD OF DIRECTORS MEETING August 26, 2013 A REGULAR MEETING of the Board of Directors was scheduled to be held at 9:00 A.M., at the Venetia Clubhouse, located at 4401 Corso Venetia Blvd., Venice, Florida. The meeting was called to order at 9:01 A.M. by the President, Jim Chmielak. Notice of the meeting was delivered to each Board Member and posted on the property prior to the meeting, in accordance with the requirements of the Association Documents and Florida Statutes.(See attached marked as Handout #1) The following directors were in attendance: Jim Chmielak Art Apicello Ronnie Hotz Cathie Bakula Bill Cummings* Mary Jane Apicello Attendance by Speaker telephone * A quorum was declared to be present. Under the heading of Approval of Meeting Minutes, the minutes of the Special Board of Directors meeting of July 17, 2013 were approved as written. The minutes of the Board of Directors meeting of July 22, 2013 were approved as written. Under the heading of Reports of Officers: President s Report, Mr. Chmielak reported, see attached marked as Handout #2. There were some pictures available of the person who caused damage to the Natale Gate, after a brief discussion upon a motion Mr. Apicello, seconded by Ms. Bakula it was unanimously, VOTED 13-34: to post the pictures on the Association web site to see if anyone in the community will recognize him. Motion Passed Treasurer s Report, Ms. Hotz reviewed the July 2013 financials, in detail, see attached marked as Handout # 3. After a brief discussion, upon a motion by Ms. Hotz seconded by Ms. Apicello, it was unanimously, VOTED 13-35: to write off $8,254.03 of uncollectable assessments for Lot 351. Motion Passed Manager s Report, Mr. Smith reported, see attached marked as Handout # 4. Under the heading of Reports of Sub Associations: reports were given for Villa Vivaci by Steve Johnson, Venetia Neighborhood #1 by Norman Hotz, and for Casa Di Amici by Bill Cummings. Under the Heading of Reports of Committees: Art Apicello reported for the Infrastructure Committee. Ronnie Hotz reported for the Finance Committee; Wayne Hart reported for the Clubhouse 1
Committee; a request was entered to add a new Committee member, upon a motion by Mr. Chmielak, seconded by Ms. Hotz, it was unanimously, VOTED 13-36: to appoint Marian Oakley to the Clubhouse Committee. Motion Passed Dave Bakula reported for the Environmental Committee. Tom Apicello reported for the Citizens Patrol, Jim Chmielak for the Landscape Committee, Marina Chmielak for the Social Club, see attached marked as Handout #5. UNDER THE HEADING OF OLD BUSINESS: Matters relating to Natale Landscape: To beautify the area South of the Natale landscape project, around the lift station, some additional plantings are needed. Upon a motion by Mr. Apicello, seconded by Mr. Cummings it was unanimously, VOTED 13-37: to install fifteen (15) fourteen (14) gal Podicarpus plants around the electrical panels near the lift station on Natale Street, at a cost of $1,500.00. Motion passed. Matters relating to trimming the Live Oak and Palm Trees: Continuing with the Oak trimming project through the community, upon a motion by Ms. Bakula, seconded by Mr. Apicello, it was unanimously, VOTED 13-38: to trim the Oaks as per the attached proposal (See attached marked as Handout #6). Motion Passed After some discussion, upon a motion by Ms. Bakula, seconded by Ms. Hotz, it was unanimously, VOTED 13-39: To remove dead and dying palms and to trim palms as per the attached proposals (See attached marked as Handout #7). Motion Passed Matters relation to workers compensation insurance for all volunteers: After some discussion, this was postponed until a future meeting. UNDER THE HEADING OF NEW BUSINESS: Matters relating to the Registered Agent: After some discussion, upon a motion by Mr. Apicello, seconded by Mr. Cummings, it was unanimously, VOTED 13-40: to appoint the Assistant Secretary for the Association as Registered Agent. Motion Passed. Matters relating to writing off balance for Lot 351: Discussed and acted upon during the Treasurers Report. Matters relating to Air Conditioning in the Clubhouse: after some discussion on the replacement of the AC unit feeding the exercise room, upon a motion by Ms. Bakula, seconded by Mr. Cummings, it was unanimously, 2
VOTED 13-41: to accept the proposal from Kobie Complete to replace the AC unit at a cost of $6,334.00. Motion Passed Matters relating to priority list for future projects: The proposed list of projects were reviewed and discussed. Further action will be taken at a future meeting. The next meeting of the Board is scheduled for September 25, 2013 at 9:00AM at Venetia Community Clubhouse, 4401 Corso Venetia Blvd., Venice, FL 34293. With no further business before the Board, upon a motion made and seconded, the meeting was adjourned at 11:47 A.M. Dennis C. Smith, CAM Managing Agent Dated: This 9 th day of August, 2013 3
President's Report: Submitted by Jim Chmielak The concrete contractor replaced many more sections of our sidewalks. This continues to be a maintenance project. The berm along Jacaranda Blvd. and Via Del Villetti Dr. is being trimmed by MRT. A bike was stolen from a home on Bella Terra Dr. last month. Entry was from the side garage door. An unforced entry on Bella Terra Dr. occurred last month. Jewelry and personal items were stolen. The Sheriff's Department has emphasized the importance to keep all doors and windows locked when leaving one's home and keeping a watchful eye in your community. Evidence of a squatter was reported on August 8 th in a home on Gaeta Dr. A forced entry was made and the incident is still under investigation. Many of us in our Community and elsewhere were greatly disturbed and offended by the recent events regarding Casa Di Amici revision of their neighborhood documents. The language was changed which was the 'right thing to do'. Hopefully, all sub associations implement safeguards when rewriting neighborhood documents to avoid any future negative publicity.