Extend your Reach at the 105th SCOPA Annual Meeting And beyond Be a part of South Carolina s Premier Optometric Educational Conference August 23-26, 2012 Myrtle Beach Resort & Spa at Grande Dunes
In addition to offering space in our Exhibit Hall, the SCOPA also offers a number of Annual Meeting Sponsorship Opportunities to increase your visibility, company and product awareness among over 250 Optometric Physicians expected to attend the 2012 meeting. Consider the Possibilities PALMETTO SPONSOR: $7,500 The Palmetto Sponsorship offers a high level of exposure and recognition throughout the four day Annual Meeting. Opportunity to address meeting attendees during the Annual Meeting welcome remarks and presentations; Complimentary double-size booth in premier location in the SCOPA Annual Meeting Exhibit Hall; Four complimentary company representative registrations including tickets to all SCOPA sponsored social functions; Company banner displayed in General Session Lecture room throughout the Annual Meeting (provided by sponsor); Banner displayed at the Annual Meeting Registration desk throughout the Annual Meeting (provided by SCOPA); Company name/logo prominently featured in multiple promotional mailings to market to all meeting attendees; Company name/logo (including link) prominently featured on the SCOPA website; Full page, full color advertisement in the SCOPA Annual Meeting Program distributed to all meeting attendees; Opportunity to include a promotional item/flyer in the attendee bags*; Recognition on all SCOPA Annual Meeting sponsor signage, during intermission slide show presentations which is shown between each lecture session; Recognition in all post SCOPA Annual Meeting follow-up to the SCOPA membership, as well as in the SCOPA Newsletter prior to the meeting. EXHIBIT HALL SPONSORSHIPS GRAND OPENING LUNCHEON SPONSOR: $3,000 Every year the exhibit hall opens with the buffet luncheon. This high energy function is a great kick-off to the Annual Meeting. The attendees do not like to miss this function so it is a great opportunity to make a lasting impression for future networking. Company name/logo and booth number prominently featured on the Luncheon tickets distributed to each attendee; A SCOPA representative will make periodic promotional company announcements in the exhibit hall during the luncheon; Signage with company name, logo and booth number featured on the lunch buffet tables and any additional luncheon tables in the exhibit hall; Complimentary single exhibit booth space in prime location of SCOPA Annual Meeting Exhibit Hall; Recognition on all SCOPA Annual Meeting sponsor signage, in intermission slide show presentation shown between lecture sessions; Recognition in all post SCOPA Annual Meeting follow-up to the SCOPA membership. WINE AND CHEESE RECEPTION SPONSOR: $2,500 This annual exhibit hall event is very popular and is well attended by the meeting attendees. It provides a unique venue and atmosphere for networking, and provides a great opportunity for personal connections with the attendees. Company name/logo and booth number prominently featured on the Wine and Cheese Reception tickets distributed to each attendee; A SCOPA representative will make periodic promotional company announcements in the exhibit hall during the Wine and Cheese Reception; Signage with company name, logo and booth number featured on the bars and attendee tables in the exhibit hall during the Wine and Cheese Reception; Complimentary single exhibit booth space in prime location of the SCOPA Annual Meeting Exhibit Hall; and, Recognition on all SCOPA Annual Meeting sponsor signage, in slide show shown between lecture sessions and recognition in all post SCOPA Annual Meeting follow-up to the SCOPA membership. EXHIBITOR GO-SEE CARDC ARD: $250 per square Get your name on the SCOPA Exhibitor GO SEE Card. The objective will be to encourage attendees to visit each company featured on the special GO-SEE Card that will be provided to each meeting attendee in their packet. They will visit the booths of participating sponsors and ask you to stamp their card. Once the card is full, they will be asked to return it to the SCOPA registration desk for a cash prize drawing. NEW ADDED BENEFIT TO ALL SPONSORSHIPS: By sponsoring, not only will your companies information be on site at the Annual Meeting, it will also be included on SCOPA s highly populated social media sites listed below! Make sure to like the SC Optometric Physicians Association on Facebook and follow @sceyedocs on Twitter!
Attendee Giveaways - Annual Meeting On-Site Promotions and More! Ensure the leaders in the optometric field see and take home your message with these branding opportunities and unique Annual Meeting promotions. Lanyard Sponsor: $2,500 Company name/logo printed on neck lanyard worn by all attendees; Recognition on all SCOPA Annual Meeting sponsor signage, in slide show presentation shown between lecture sessions and recognition in all post SCOPA Annual Meeting follow-up to the SCOPA membership. In Room Attendee Flyer: $1,500 per day Showcase your brand by having a flyer delivered directly to attendees rooms. Attendee Bag Sponsor: $750 each or $2,500 for exclusive sponsorship Company logo (one-color) featured on the SCOPA Annual Meeting Attendee bag; and, Recognition on all SCOPA Annual Meeting sponsor signage, in slide show presentation shown between lecture sessions and recognition in all post SCOPA Annual Meeting follow-up to the SCOPA membership. Attendee Pens: $1,000 Maximize visibility by placing your message right in attendees hands as they register for classes, fill out forms, take notes, and exchange information with other professionals. Estimated quantity needed is 500. Extend your networking through one of these Annual Meeting Favorites! Breakfast Sponsor: $2,000 Signage including company name/logo and booth number displayed in multiple high traffic locations during the Breakfast buffet; Recognition on all SCOPA Annual Meeting sponsor signage, during the intermission slide show presentation shown between lecture sessions and recognition in all post SCOPA Annual Meeting follow-up to the SCOPA membership. Break Sponsor: $1,500 Signage featuring company name/ logo and booth number prominently featured in multiple high traffic locations during break; Recognition on all SCOPA Annual Meeting sponsor signage, during the intermission slide show presentation shown between lecture sessions and recognition in all post SCOPA Annual Meeting follow-up to the SCOPA membership. General Session Sponsors: $1,000 per day - four available! Opportunity to have signage with company name/logo and booth number featured on the video projection screen and on the lecture podium; Exhibit booth in prime location offered at a 50% discount; Recognition on all SCOPA Annual Meeting sponsor signage, during intermission slide show presentation shown between lecture sessions and recognition in all post SCOPA Annual Meeting follow-up to the SCOPA membership. THE SCOPA HOSPITALITY SUITE Take advantage of this very exclusive opportunity to network and promote your company s products and services, in essence one-on-one, while the suite is open on Thursday evening. SCOPA will provide bartender, bar set-up, alcohol and snacks. Opportunity to host the Hospitality Suite and provide company information to be placed in the Suite (Signage in the suite will be provided by SCOPA); and, Recognition on all SCOPA Annual Meeting sponsor signage, during intermission slide show presentation shown between lecture sessions and recognition in all post SCOPA Annual Meeting follow-up to the SCOPA membership. Sponsorship cost is $1,000 THE PRESIDENT S RECEPTION AND CLUB SCOPA Don t miss out on a chance to have a presence during the Friday Night festivities. During the President s Reception, the SCOPA leadership is inducted and the Association s Annual Awards are presented. This is an important event for the SCOPA membership. The festivities then transition into Club SCOPA and the celebrating begins! Company name/logo featured on the President s Reception tickets; Company name/logo prominently featured on reception stage, and will remain throughout Club SCOPA; Assist the SCOPA leadership by serving as the honorary emcee for the reception; Opportunity for a company representative to briefly address the Presidential Reception attendees; Signage featured on stage during the President s Reception and Club SCOPA; Signage prominently featured on the President s Reception and Club SCOPA bars; Table top signage including company logo and booth number featured on each of the reception attendee tables; Complimentary exhibit booth in prime location of exhibit hall; Opportunity to include a promotional item/flyer in attendee bags*; Half-page, full color advertisement in the Annual Meeting Program; Recognition on all SCOPA Annual Meeting sponsor signage and program, during intermission slide show presentation shown between sessions and recognition in all post Annual Meeting follow-up to SCOPA membership. Sponsorship Cost: $3,000
Consider the Networking Possibilities during these focused exhibit hall hours... Thursday, August 23rd - Exhibit Hall Activities will include: Grand Opening Lunch in Exhibit Hall Afternoon Refreshment Break Wine and Cheese Reception Friday, August 24th - Exhibit Hall Activities will include: Continental Breakfast in Exhibit Hall Lunch in Exhibit Hall Afternoon Refreshment Break Saturday, August 25th - Exhibit Hall Activities will include: Continental Breakfast Mid-morning Refreshment Break Exhibit Hall closes following morning break. THE SCOPA EXHIBIT HALL The exhibit hall will be located in the Atlantic Ballroom which is fully carpeted. The Booths will be 8 x10 and will consist of background drapery and dividers. Each single booth will be provided with two chairs and one draped table. Double booths will receive two chairs and two draped tables. You will also be provided with one standard sign with your company name. Blue Chip Expo is the selected meeting display company for the 2012 SCOPA Annual Meeting. Exhibitors will receive a link to an online exhibitor service kit. This kit will contain information on making arrangements for electricity through the hotel, renting additional tables, chairs and any other materials or items you may need. Installation: Booths will be available to exhibitors to set up by 8:30 a.m. on Thursday, August 23rd. (This is a tentative time, which will be confirmed at a later date.) Displays must be ready for showing by noon since the luncheon will start at 12:30 p.m. Unclaimed space will be reassigned without refund. Upon receipt of PAID Exhibitor Registration, an Annual Meeting schedule and confirmation with receipt will be mailed to the representative s address for meeting correspondence. PLEASE NOTE: Exhibitor registration fees provide for 2 exhibitors per single booth and 4 exhibitors per double booth ONLY. If additional exhibitors are required, please indicate on registration form & include amount in billing total. CANCELLATION POLICY: Cancellations for booth space will be accepted as of July 27th and a refund will be offered less a $50 administrative fee. No cancellations will be accepted after July 27th. No refunds will be made for cancellations due to inclement weather. It is the policy of the SCOPA to hold all meetings unless weather conditions are extreme. If the SCOPA is forced to cancel the meeting in its entirety, liability is limited only to the registration fee. Protection of Myrtle Beach Marriott Resort & Spa at Grande Dunes Nothing shall be pasted on, nailed, screwed or otherwise attached to columns, walls, floors, or other parts of the building and furniture. Exhibitors violating this regulation are expressly bound, at their expense, to repair any such damage that they may cause. Note: All sponsorship commitments must be received in writing by May 15, 2012. Questions? Contact Jackie Rivers or Anna Straub at the SCOPA Office by calling (803) 799-6721 or toll free1-877-799-6721 or via email at info@sceyedoctors.com ACCOMMODATIONS AND ANNUAL MEETING HEADQUARTERS Make your Reservations early! Room block released after July 27, 2012. The Myrtle Beach Marriott Resort & Spa at Grande Dunes will serve as headquarters for the convention. Room rates are $174 plus tax. Wheelchair accessible rooms are available. Please be sure to notify the Myrtle Beach Marriott Resort & Spa at Grande Dunes directly if you require assistance due to a disability. You can make reservations by calling 1-800-644-2881. Be sure to mention the SCOPA Annual Meeting to receive the convention room rate! For those wishing to stay a little longer, SCOPA rates will be offered three days prior and three days after the annual meeting. Check-in is at 4 pm and check-out is at 11 am. The Myrtle Beach Marriott Resort and Spa at Grande Dunes offers ample complimentary self-parking for attendees. Valet parking is currently $18 per day.
105th SCOPA Annual Meeting Sponsorship Commitment Form In order to take full advantage of all of the sponsorship benefits, please complete this information and return to the SCOPA Office on or before May 15, 2012. Forms can be faxed to 803-799-1064 or e-mailed to info@sceyedoctors.com. For additional information, please contact the SCOPA Office by calling 803-799-6721 or toll free 877-799-6721. See you in Myrtle Beach THANK YOU! Company: Name: Title: Street: City: State: Zip Code: Phone: ( ) Fax: ( ) E-Mail: Website: Description of your Products/Services (This information will be included in the meeting program). Sponsor Opportunities: YES! I would like to sponsor the following: Palmetto Sponsor $7,500 Break Sponsor: $1,500 President s Reception Sponsor: $3,000 Hospitality Suite Sponsors: $1,000 Grand Opening Luncheon Sponsor: $3,000 General Session Sponsor: $1,000 per day Wine & Cheese Reception Sponsor: $2,500 Attendee Pens: $1,000 Lanyard Sponsor: $2,500 Attendee Bag Sponsor: $750 ea. or $2,500 for exclusivity Breakfast Sponsor: $2,000 Exhibitor Go See Sponsor: $250 per square In Room Attendee Flyer: $1,500 Payment Options: Full payment must accompany the completed Sponsorship Commitment Form. Make checks payable to SCOPA or you may use a AMEX, Visa or MasterCard. I will be paying using a credit card. Please process the card below with a payment in the amount of $. Check Enclosed - please mail to SCOPA 2730 Devine Street, Columbia, SC 29205 CC# Name on Card: Exp.Date: CVSCode: Signature: Date: Sponsors will be contacted directly by the SCOPA Office to finalize the details of the Sponsor Benefits Provided. Please be sure to provide your e-mail above for credit card receipt purposes. South Carolina Optometric Physicians Association 2730 Devine Street - Columbia, SC 29205 803-799-6721 Toll free 877-799-6721 fax: 803-799-1064