INTRODUCTION TO DOCUMENTATION Much of the work of preparing final estimates involves careful and orderly documentation of measurements and computations. You will become familiar with the various types of final estimate documentation and how they are basically used. Some examples will be shown. More detailed examples of documentation will be presented along with specific applications. Final estimates documentation includes, but is not limited to: Field notebooks; Computation book forms (summary sheets); Daily Report of Truck -- Measured Material Forms; Asphalt plant records; Final plans; and Computer input and output. Any of the above may be used as source documents. Let's discuss each of these types of documentation. FIELD NOTEBOOKS Bound, hardback field notebooks (or simply "field books") are used for recording field measurements and showing some of the detailed calculations. Each notebook is assigned a permanent reference number -- field notebook number. General Instructions Because field notebooks are a source document, you must be careful to record all information accurately and uniformly. Follow these general instructions: 1. Only standard bound field books will be used. 2. The front cover of each field book shall be identified with bold letters to show The Federal Aid Project Number, Financial Project ID Number, Contract Number, Field Book Number, State Road Number and the general contents of that book. The field book number and the Financial Project ID Number shall be shown on the back binding (spine) of each field book. 3. Each field book shall be clearly indexed with a complete list of the content beginning on the first lined page, which is to be numbered Page One. All the following pages that are used to record notes shall be numbered sequentially in the upper right corner of each right hand page. 4. The date, weather conditions and the names of the field party shall be shown on the field book page at the beginning of each day's notes. Well documented field records are indispensable should they be required in litigation. (Also identify pay item no., original/final sections etc.) 5. Never erase in any field book. Corrections shall be made by striking through the incorrect data and inserting the correct data close to it. All such corrections shall be initialed and dated by the person making the correction ( 6. Do not cut or otherwise remove pages from any field book. If an entire page is found in error, mark the original page VOID and show a note referring to the page where that item of work was corrected. 7. Field notes shall be entered directly into the field books at the time and the place the work is originally done. Keeping notes on loose-leaf or scratch pads and transferring them to the field books back at the office is prohibited since this practice may result in errors in final pay calculations. Exception to this rule is allowed for measurements entered on computer coding forms or directly on the Final Computation Book Forms. 8. Field records shall always be legible with sufficient sketches and explanatory notes to convey the intent to a person who is not familiar with the Job. (Good sketches are most important when recording final measurements. The details of the sketches do not need to be elaborate, but shall be sufficient to clearly show the extent of the work as well as any exceptions.) 9. Use standard symbols and abbreviations. Keep the notes simple and avoid making ambiguous statements. 10. Show all of the pertinent measurements and observations. Use a degree of accuracy that will be consistent with operations. If there is any doubt about the need for data, record it. Review the data for accuracy and completeness before leaving the field.
11. When practical, record all the notes for one item in the same book and at the same place in the book. This may necessitate the use of a few more field books, but it will avoid confusion and transposition errors. 12. A complete summary shall be made for each item at the end of its field notes. This item summary total will then be checked by those persons doing the final estimate and entered on the summary sheet of the computation book. At this time, the summary and the field books shall be properly cross-referenced. 13. Keep the calculations and measurements for Federal Aid participating and not-participating items separated in the field books. This also applies to Joint Participation Agreement items (or Locally Funded Agreement items). 14. When more than one Job (State or Federal) is constructed under the same contract, separate field books shall be set up for each Job and the measurements and other data shall be kept separate for each Job. 15. Field records for projects let under separate contracts shall never be recorded in the same field book. Field books shall contain only records related to a single contract. 16. Preprinted Pile Field books for recording individual pile records by bent or pier numbers are available. (See P4DM) 17. Do not cram notes. Neatness and legibility give credence to the accuracy of field notes and the calculations which they support. 18. The alignment field book shall be submitted with the final estimate package. It shall contain all the necessary information for horizontal control for new construction projects and major widening projects. 19. Field books used for recording alignment and pile driving data are to be retained by the FDOT until the structure that they were incorporated in is removed. Special care shall be exercised in labeling alignment and piling field books as such. Separate field books shall be kept for these purposes, with front outside covers labeled with a large red letter "P" and circled in red. 1) Which of the following are NOT types of final estimates documentation? A. Truck Tabulation Forms and Computer Input B. Final Plans C. Computation Book Forms D. Unit Pricing and Estimates Procedure Manual 2) What identification is missing from the front cover and the spine of the field notebook shown below? A. Front Cover: Notebook number, Financial 1. Project ID No., and the description of Contents; 2. Spine: Fed Aid No. B. Front Cover: Notebook number, Financial 1. Project ID No. and the description of Contents; 2. Spine: Contract No. C. Front Cover: Notebook Number, Financial 1. Project ID No. and description of Contents; 2. Spine: Notebook Number. D. Front Cover: Notebook Number, Financial 1. Project ID No. and the description of Contents; 2. Spine: Financial Project ID No.
3) If any one field book entry is in error, how should the correction be made? Multiple Choice A. Correction cannot be made B. Strike through and enter the correct data C. Strike through, enter correct data, initial, and date. D. Circle incorrect data and initial, but do not enter correct data. 4) A detailed Index of notebook contents should begin on the first lined page (page 1) of a field notebook. 5) If an entire page of a field book is full of errors, what should you do to remedy the situation? A. Carefully remove the page and start on a new page. B. Write the correct data on a new page. C. Write the correct data on a new page and mark the incorrect page void. D. Write the correct data on a new page, mark the incorrect page void and note where the correct information is shown. Initial and date both pages. 6) You should keep notes on scratch pads and copy them in Notebooks at a later date so that your entries will be neater. 7) Even though three financial project ID s are included in the same contract, you should combine information from all three jobs in the same notebook. CHECK LEVEL NOTES Many field measurements are made and documented in terms of elevations -- depth of cut, height of fill, ditch flow line elevation, etc. Roadway design features are based on a series of bench mark (B.M.) elevations established along the highway at the time of the original location survey. Since considerable time may pass between the original survey and the start of construction, these B.M. elevations must be checked to verify accuracy and to re-establish any that have been disturbed. All temporary B.M.'s will be tied to the Project B.M.'s unless elevations are assumed. "Check levels" must be run at the start of a construction project to assure that (1) construction will be done to design elevations and (2) final measurements for payment will be from the same base elevations as the original survey. Final measurement from inaccurate bench marks could result in considerable overpayment or underpayment to contractors. Detailed instructions for establishing and checking bench marks are included in the Department's Location Survey Handbook. Figure 2-2 shows An example of proper check level documentation in field notebooks. Once you are finished reviewing Figure 2-2, select the continue button or press Alt N. CROSS SECTION NOTES The volume of most earthwork is measured by cross sections -- original ground line cross sections before construction and final cross sections on completion of the work. Cross section notes are recorded in standard bound field notebooks.
Procedures for preconstruction cross sections are described in the P&DM. Figure 2-3 illustrates typical cross section notes for a borrow pit as recorded in a field notebook. Once you are finished reviewing Figure 2-3, select the continue button, or press Alt N. FINAL MEASUREMENTS Field notebooks generally are used for recording measurements in the field as work is actually accomplished. These notes are used to prepare progress estimates and are summarized as the basis for final estimates when a project is completed. Various types of measurements are recorded -- such as those needed to compute areas, volumes, lengths, and even those construction items, which are paid for as "per each." There is no fixed format for these notes. However, it is important that they are neat, legible, and accompanied by good sketches, when needed, so they can be clearly understood. 1) Check Levels must be run at the start of a construction project to assure that: A. Liquid Bituminous Material in Asphalt distributors is measured accurately. B. Construction will be done to Contractor s elevation. C. Final measurements for payment will be from the same base elevations as the original survey and the construction will be done to design elevations. D. Paver screeds are calibrated to lay down pavement of uniform thickness. 2) In which Manuals are the procedures for running check levels and cross sections described? A. Review and Administration Manual B. Preparation & Documentation manual (P & D M) C. Location & Survey Manual D. CPAM E. Both B and C 3) Field Notebooks should never be discarded after final quantities are computed. 4) What should be included with final measurements in field books so that non-standard measurements may be interpreted accurately? A. Sketches. B. Plan Sheets. C. Tabulation Forms. D. Computer Outputs. FORMS In addition to field notebooks, various forms are used for documenting final estimate information. These forms are briefly described here and some examples are shown. COMPUTATION BOOK FORMS Several types of forms have been developed for the convenience of design and field personnel in recording measurements and quantity information in the computation books. These forms were developed for specific kinds of pay
items and they work well for most situations. However, use of these forms is not mandatory. Sometimes the computations and summaries of quantities may be presented more clearly in a format tailor-made for the particular project conditions. The important point is that the documentation must be presented in an accurate and orderly manner so that it may be checked and verified readily for final estimates payments. This documentation is important from a legal standpoint when the Department and a contractor disagree about computation of quantities. All computation forms are available online and are used in a similar manner to document design and final quantities. Area Computation forms are used for most miscellaneous pay items where area measurements are required at several locations (sidewalks, ditch pavement, performance turf, etc.) Area Computations -- Surface. Base and Stabilizing forms are convenient for recording areas of surface-related items because one entry of station-to-station location is used for several pay items (asphaltic concrete pavement, base courses, stabilizing, etc.) Volume Measure Item forms are used principally for summarizing cubic feet measurements from various locations. Usually these forms must be supplemented with other records such as computer outputs, sketches or manual computations to verify the calculations. "Cubic Feet Item forms are used for earthwork, stabilizing material, pipe bedding material, etc., and are converted to the appropriate accuracy of payment in Cubic Yards. Curb Computation forms are designed specifically for curb items measured by the linear measurement units (curb, curb and gutter, traffic separator, barrier wall, etc.). Tangent lengths of curb are recorded station-to-station and separate entries are made for lengths or curb return and deductions for inlets, etc. Curve correction should be applied when stationto-station calculations are used. Linear Measurement Computation or Per Each Computations forms are a combination form that may be used for linear measurements other than curb computations (guardrail, under-drains, etc.), as well as for items measured on a per each basis (inlets, manholes, junction boxes, etc.). Per-each item locations are identified by stationing and linear measurements with a station-to-station description. Liquid or Tonnage Measure Computations forms are another combination form which may be used for liquid measurements (bituminous materials), or for items measured by the ton (asphaltic concrete). Besides documenting the gallons or tons of materials, this form also defines application rates - both estimated and final. Lump Sum Quantities forms are used for items measured and paid for on a lump sum basis (maintenance of traffic, removal of buildings, special detours, etc.). The form includes columns for showing estimated quantities within a lump sum item to be used if there is need for adjustment in final payment. Concrete and Reinforcing Steel Computations forms are used mainly for summarizing and cross referencing bridge quantities (various classes of concrete and reinforcing steel). Quantities are broken down by structure components and by construction steps (construction joints) within components when practical. This form is basically a summary sheet and should be supplemented with backup computations and sketches. Piling Tabulation forms are used for summarizing the different types of piling (timber, concrete, steel) used in projects. This form should be backed up by appropriate field notebook measurements and sketches showing calculations. Pay Item Summary Sheet forms are used to summarize all pay items in the final estimate when a computerized sheet is not used. This form is included in the beginning of the computation book and shows the final quantity of each item, the unit price and the final amount due. Quantities are transferred to this sheet from the individual bid item sheets in the computation book. On most of these computation book forms, a reference to the source document(s) should be made in the REMARKS column such as see field book #1, pg 6 thru 10. Except for those forms that are specifically designed for more than one bid item -- such as the form for area computations for surface, base and stabilizing -- each form should be limited to a single bid item.
A form will be included in the computation book for most pay items in the contract including Supplemental Agreements, Contingency Supplemental Agreements and Work Orders. The forms shall be inserted in the same sequence that the items are listed in the contract. On small jobs any backup material needed to explain and support the information on the forms (drawings, sketches, computation sheets, computer output, etc.) shall be inserted in the computation book immediately behind the applicable preprinted form. It will be necessary on larger jobs to bind bulky backup material separately but always write on the summary sheet a reference to this backup material. Once you are finished reviewing Figure 2-15, select the continue button or press Alt N. 1) To document computations and summarize quantities, preprinted forms are available for use in the: A. Construction manual B. Final Estimates Checklist. C. Special provisions. D. Computation Book. 2) Which of the following must be summarized on a preprinted form or other summary sheet? A. Wage Rates. B. Job Correspondence. C. Types of equipment. D. Pay Items. 3) Square yard items of asphaltic concrete and lime rock can be calculated on the same form. 4) Forms should be inserted in the computation book in the same sequence that the items are listed in the contract. 5) Total quantities from the individual computation forms are summarized on the Pay Item Summary Sheet. TABULATION FORMS AND DELIVERY TICKETS For some pay items, tabulation forms or delivery tickets are used as documentation for final estimate quantities. GENERAL INFORMATION There are three types of tabulation forms: 1. Daily Report of Truck Measured Material; this form is for recording truck measured pay items. 2. Daily Log Sheet Grassing Items; this form is for recording grass seeds, fertilizer, mulch and water on older projects let before Performance Turf was introduced. 3. Daily Log Sheet Miscellaneous Items; this form is used for miscellaneous items.
Each tabulation form is to be completed on a per-day and per item basis. When practical, all tabulation forms used for the same item on the same day should have the same date. Begin a new tabulation form for each day's run. Keep these points in mind. When more than one form is used, show both the page number and the total pages in the series for each day's operation so that checkers can verify that all forms are accounted for. Write the total Quantity represented and summarize each day's operation. Any non-pay quantities (waste or off project) shall be identified on the forms. Cross check tabulation form records with contractor's records on a regular basis and reconcile any differences. Summarize the forms, either manually or with the computer, for documentation in the computation book. GENERAL INSTRUCTIONS FOR DELIVERY TICKETS For some pay items, delivery tickets are used as documentation for Final Estimate quantities. Asphaltic Concrete delivery tickets are used to record the weight and distribution of all material produced at the Asphalt Plant. Figure 2-4 shows a typical delivery ticket. For each bound set of tickets, prepare a cover sheet showing the Financial Project ID Number, Pay Item Number, Date, Book Number, Design Mix Number, Type of Material, Waste Quantity. Quantity must be verified All Asphalt Plants are to be equipped with Electronic Weight Systems with Automatic Ticket Printout. Included, as a minimum, the following information shall be provided on the delivery ticket: a) Sequential load number b) Financial project ID Number c) Date d) Name and location of plant e) Type of mix f) Place for hand recording mix temperature g) Truck number h) Gross, tare, and net weights (as applicable) i) Accumulated total of mix Each Asphaltic Concrete delivery ticket printed consists of an original and at least three (3) clear copies. 1. Original retained by the Contractor s Quality Control (CQC) plant Technician, which becomes part of the Lot Submittal Package. 2. One copy retained by the producer at the plant. 3. One copy retained by the CQC Road Technician. 4. One copy retained by the paving Contractor. In the event of a malfunction of the automatic printer and if the plant is equipped with an electronic display, the Engineer may write the required information on the supplier's blank automated computer ticket (see Figure 2-5 below), until the printer can be repaired but for a period not to exceed 48 hours. 1) What is the proper distribution of the delivery tickets? A. ORIGINAL: Paving Contractor; COPY ONE: producer at Plant; COPY TWO: CQC Road Technician. COPY THREE: CQC Plant Technician. B. ORIGINAL: CQC Road Technician; COPY ONE: Producer at Plant; COPY TWO: CQC Plant Technician. COPY THREE: Paving Contractor.
C. ORIGINAL: Producer at Plant; COPY ONE: CQC Plant Technician; COPY TWO: CQC Road Technician. COPY THREE: Paving Contractor. D. ORIGINAL: CQC Plant Technician; COPY ONE: Producer at Plant; COPY TWO: CQC Road Technician. COPY THREE: Paving Contractor. 2) Each bound set of delivery tickets should have a cover sheet. 3) It is okay to issue tickets by hand if the automatic printer malfunctions 4) All asphaltic delivery tickets are used as documentation for Final Estimates quantities. 5) Cross check tabulation form records with the Contractor s records on a regular basis and reconcile any differences? TABULATION FORMS These tabulation forms are used to record quantities which are paid for by truck volume measure, batch measure, weight or metered gallons. For recording volume measurements, each truck is assigned a number. All truck bodies will have a manufacturer's certification or permanent decal showing the truck capacity rounded to the nearest tenth of a cubic yard placed on both sides of the truck. Thereafter, the tabulation forms are used simply to record the quantity established for each truck as materials are delivered to the project. For items measured by weight, the procedures for recording quantities on miscellaneous tabulation forms are essentially the same as for the asphaltic concrete delivery tickets. Under some conditions, it may be convenient to measure volumes by weighing the trucks, determining net weights, and then converting the weight to volumes with a conversion factor BULK-WEIGHT FINAL PAY RECORDS Certified weight tickets for certain bulk weight shipments are acceptable as final payment records under the following conditions: All weighing is done on state certified scales and the ticket indicates gross, tare, and net weight.
Shipments from Georgia are considered as being weighed on state certified scales since Florida has a reciprocity agreement with them. Shipments for Ideal Cement Co. in Mobile, Alabama are also acceptable since their scales meet Florida standards. Shipments from other areas or states must be cleared for reciprocity with the State of Florida Department of Agriculture and Consumer Services, Division of Standards, Tallahassee, Florida, before being used. Project personnel will record each truck number and time of loading on a miscellaneous tabulation form at the rail head site All cars are visually inspected to insure that all material has been unloaded. Material remaining in cars after job completion is to be hauled by truck to state certified scales and gross, tare, and net weights determined in order to make appropriate deductions from the car weights. Hauling will be done in covered trucks in order to minimize loss of material. The single car weight is more accurate than weighing numerous trucks and with miscellaneous tabulation form sheets as outlined above; all requirements for pay records will be fulfilled. ASPHALT PLANT RECORD The purpose of this form is to record the number of tons of each type asphalt mix produced, as well as the daily test results. The Contractor s Quality Control technician is responsible for filling out the Quality Control forms. The Department s verification technician is responsible for filling out the verification forms. In the event resolution testing is necessary, a resolution report will be provided by the testing lab. ASPHALT PAVING REPORT The purpose of this form is to record the daily asphalt paving operations. The Contractor's Quality Control technician is responsible for filling out the Quality Control forms. The Department's verification technician is responsible for filling out the verification forms. In the event resolution testing is necessary, a resolution report will be provided by the testing lab. Note: the asphalt paving report will also be used to determine payment for spread rate adjustment from the daily spread rates. Special attention must be given to the spread rate accuracy as it will serve to support the spread rate adjustment. RECORD OF BITUMINOUS MATERIALS BOX Is used at the construction site for materials such as tack, prime, surface treatment, etc. The basic objective is to measure the gallons before unloading and after unloading. The difference is the quantity delivered. The contractor s Quality Control technician is responsible for filling out the quality control forms. The Department s verification technician is responsible for filling out the verification forms. In the event resolution testing is necessary, a resolution report will be provided by the testing lab. Depth measurements are taken to the top of the material from the top of the dome and are recorded to the nearest whole 16 th of an inch. All distributors must be calibrated and assigned a DOT tank number. Calibration charts are available for these tanks. Appropriate charts are selected and used to convert the inch measurements to gallons. Materials shall not be accepted from a distributor, which has not been previously calibrated. The volume of liquid bituminous material varies considerably with changes in temperature. The specifications require that measurements of pay gallons be corrected to a standard temperature of 60 degrees Fahrenheit. Because the depth measurements actually reflect volumes of bituminous material adjustments must be made with temperature correction factors selected from tables furnished by the Department or calculated by the formula in the Standard Specifications book. 1) The depth of material in a tank can be converted to gallons with a Tank Calibration Chart. 2) What is the name of the report used by the Paving Quality Control Technician? A. Asphalt Plant Daily Report of Quality Control B. Record of Bituminous Materials. C. Asphalt Roadway Daily Report of Quality Control.
D. Roadway Density Worksheet. 3) Measurement of tack coat will be measured from the bottom of the dome to the top of the material in the tanker. FINAL PLANS One complete set of the signed and sealed Contract Plans, shall be reserved as the final "as built" record for each construction project done by the Department. The contents of final plans will vary, but shall always contain those sheets necessary to completely cover all work performed. The final "as built" plans shall include all changes, both design and construction shop drawings, with adequate sketches, dimensions and notes. Refer to the Preparation and Documentation Manual, Chapter 4. Generally, all changes shall be made in black (ball point or colored black pencil acceptable) by deleting the original information and recording the corrections. Some changes are typewritten on white paper and securely pasted or taped to the plans. Procedures for specific sheets of the final plan set are described as follows: RECEIVING THE FINAL PLANS The State Design Office Plans Processing sends the District a sealed Contract Set of Plans in electronic format. The District will then make sufficient copies for the construction of the project and send the one Contract Set of Plans as an original and the others as copies to the field office. 1. The sealed Contract Set of Plans will be kept in a place that protects the plans but allows ready access to them. Any and all changes made to the project will be reflected on these plans. No pages shall be discarded from this set. This set of plans will be made a part of the Final Estimates package at the conclusion of the project and sent to the District Final Estimates Office (DFEO). 2. For bridge and other structures, shop drawings shall be processed according to Structures Design Guidelines. UPDATING THE FINAL PLANS The Final Plans submitted with the final estimates package shall be updated as the project progresses. All additions, deletions and revisions shall be clearly delineated to reflect the "as built" conditions of the completed project in black ink; ball point or colored black pencil is acceptable. If plan sheets are revised, the original plan sheet shall have "VOID" written on it and the new plan sheet shall be inserted after the original (old) sheet in the set of Final "As-Built" Plans, with exception of the Key Sheet. The voided Key Sheet(s) should follow the revised Key Sheets(s). All revised sheets will be sealed by the responsible Professional Engineer or Engineer of Record (EOR). Sealing means sheets will be signed, dated and embossed with a seal. No pages shall be discarded from this set. KEY SHEET (is there a slide for this subject?) The Key Sheet of the sealed set of Final Plans shall show the following data. a) "Final Plans" shall be prominently inked or stenciled across the top of the sheet in place of or above the "Contract Plans" or "Plans of Proposed" preprinted line. The words "Plans of Proposed" shall be lined through or completely deleted. b) On the right side and near the middle of the sheet, the following information is posted on the Key Sheet:
Name of Contractor Name of all consultants involved in construction. (if none, so state) Resident Engineer Name of District Secretary, Resident Engineer and Project Manager Project Administrator Date work started* Date work final accepted* or completed Certification Final "As-Built" Plans signed by Resident Engineer *Note: When a contract consists of more than one job, show dates that work started, was completed and accepted for each job. c) A complete Index of the Final Plans shall be shown on the left side of the Key Sheet. A complete list of field books and a general description of their contents shall be shown. Computation Books shall be indexed as to content and cross referenced on the Key Sheet, as necessary. d) All revisions to the Final Plans during construction shall be added to the revision list on the left side of the sheet below the Index of Roadway Plan Sheets. This information shall be lettered or keyed in on a piece of white paper and securely pasted or taped on the Key Sheet. The information shall include: Sheet number on which the change is shown in the plans Effective date of the sheet revision A brief description of the revision e) All project date descriptions, Financial Project ID Numbers, length, etc. shown on the Key Sheet shall be corrected to agree with the actual construction before the Final Plans are submitted. f) Additional plans such as shop drawings, working drawings, etc. shall be added to the plan set and shown in the Index of Roadway Plan Sheets on the Key Sheet of the Final Plans. TYPICAL SECTION SHEETS Typical Section Sheets - Authorized revisions to the typical section shall be marked on these sheets. Documentation for such revisions shall be included as a part of the final estimates package. Some typical examples include: a) An increase or decrease in thickness b) A change in type of material c) Substitution of pay items d) Change in limits of work e) Addition/Deletion of items of work ROADWAY-AS-BUILT PAVEMENT DATA FORM The purpose of the Roadway-As-Built Pavement Data, Form No. 700-050-12 is to record main line pavement data as the pavement operation progresses. This form is to be updated and maintained throughout paving operations and will provide a complete record of pavement operations at the end of each project. The objective is to provide a Pavement Design Engineer with sufficient information and necessary data that can be used to develop and apply proper engineering practices for future roadway development, maintenance, design, etc. The Project Engineer/Designee will be responsible for recording and entering this information on the form and entering into the Laboratory Information Management System (LIMS) database. SUMMARY OF QUANTITIES These sheets shall be submitted as original plan quantities and final quantities. Tabulation for original quantities and
space for the final quantities are provided for in the plans. The plans shall be used when possible for recording final quantity and measurements on items such as Drainage structures, Guardrail, Signalization, Pavement Marking, etc. PLAN SHEET Plan Sheets - The plan details for all the groups of plans becomes the permanent historical record of the construction. All changes in construction that would constitute a conflict in this record shall be clearly delineated on the Final Plan Sheets. Insert revisions and cross out all incorrect data. The following revisions must be noted: a) Revisions to the horizontal and vertical alignments as shown on the original plans. b) Stations or equations that have been introduced or revised during construction. c) Intersection and crossover details that have been modified or relocated. d) Inlets, manholes, box culverts and end walls that were added, relocated, revised or deleted. e) All sidewalk that was modified, thickness or otherwise and all curb and gutter and shoulder gutter that was added, revised or deleted. f) All driveways that were not shown on the original plans, or were shown but are no longer in existence, or were modified in thickness or otherwise. g) All ditch locations and grades that were adjusted during construction. h) Changes in fencing items. i) Sign locations that were changed and pavement markings that were modified. j) All signal details that it becomes necessary to change during construction. k) All Bridge, Approach Slab and Lighting details that differ from the actual construction. l) Limits on temporary sodding and grassing shall be distinguished from the permanent items. m) Bench Mark descriptions for BM's that were set during construction shall be added to the profile portion of the plan sheets. SUMMARY OF DRAINAGE STRUCTURES, OPTIONAL MATERIALS TABULATIONS AND DRAINAGE STRUCTURE SHEETS Revisions shall be made on the Final As-Built Plans set, to reflect: a) Plan lengths shall be changed to reflect the actual construction length only when an authorized field change is made or a significant plan error is noted. b) Changes in flow line elevations shall be shown on the plan profile. c) Changes in stations or offset dimensions. d) Changes in size of structures. e) Added/Deleted structures. f) Type of pipe material and thickness used at each structure shall be shown on the Drainage Structures Sheets and the Optional Materials Tabulation Sheets. The as-built column will be checked to indicate what type of pipe material and thickness was used at each structure. g) Types of inlets and manholes constructed shall be indicated. h) When the method of measurement is on the basis of "plan quantity" for cross drain and storm sewer pipes, plan errors shall be distinguished from field revisions due to different tolerances being applicable. i) All significant adjustments in horizontal alignment flow line grade shall be delineated on the plan and profile sheets. The cross section shall be adjusted to reflect the revisions if a pay quantity adjustment is required. CROSS SECTION SHEETS The disposition of the Cross Section Sheets with regard to a set of Final "As- Built" Plans depends on the method of payment set up for the earthwork items. (a) (b) Excavation Borrow Pits, Excavation Subsoil, and Excavation Channel on Cubic Yard Basis: Final cross section sheets and volumetric computations are to be prepared and included in the Final "As-Built" Plans. They are required to reflect the actual work accomplished and are the basis of final pay quantities. The original plan cross sections shall remain a part of the Final "As-Built" Plans. Embankment, Regular Excavation, and Lateral Ditch Excavation on Cubic Yard Plan Quantity Basis: The original design cross sections are used as the basis for both plan and final pay quantities and to control grading operations. They are to be retained as part of the Final "As-Built" Plans. Additional cross sections to correct plan
errors and/or to reflect field revisions are prepared and added to the Final "As-Built" Plans. Detailed instructions pertaining to earthwork are included in Chapter 8 of the Preparation and documentation Manual. 1) The Changes to the Final As- Built Plans: A. May sometimes be keyed in, printed and cut to fit and attached to the plans B. Should be made in black ink. C. Should be made by voiding the original information and recording the corrections. D. All the above. 2) On the left side of the Key Sheets a complete Index of the Final As- Built Plans should be shown. 3) Excavation Borrow Pits, Excavation Subsoil, and Channel Excavation are to be final measured. Final cross section sheets and volumetric computations are to be prepared and included in the Final As-Built Plans. 4) Which of the following is a Plan Quantity Pay Item? A. Borrow excavation B. Channel Excavation C. Embankment D. Subsoil Excavation 5) Additional cross sections to correct plan errors and/or to reflect field revisions are prepared and added to the Final As- Built Plans.