AL D MA TE RI INDEX ingesting photos, 47 lossless saves, 112 re-importing images, 30 searching for your images, 97 100 accessing all photos, 98 adding rules (search criteria), 99 displaying all keywords in library, 100 Filter dialog box, 98 slideshow function, 180 sort, filter, and search tools, 90 synchronizing keywords to individual files, 81 synchronizing metadata to file s IPTC core, 73 Apple icloud, 135 imovie, 182 ipad, 143 Quicktime, 182 server software, 164 Thunderbolt, 161 Time Machine backup utility, 123 Apple Aperture. See aperture archives, 16 archiving, 6 arranging images, 6 asset management tools vs. photo enhancement tools, 18 TE A CO PY RI GH Adobe Digital Negative (DNG) file format, 64 DNG converter, 65 Adobe Bridge browsing program, 15 capabilities of, 33 color labels, 85 ingesting images with, 48 searching for your images, 107 slideshows, 182 Adobe Photoshop Lightroom, 8 Adorama Books, 186 air travel with camera equipment and digital backups, 139 Android OS Flickr web uploaders for, 173 tablet devices, 143 Animoto, 183 Aperture, 8, 14 asset management and image enhancement, 18 book design tool, 185 dealing with TIFFs and JPEGs, 170 editing tools for photos, 25 Facebook plug-in, 175 handling of images, 10
T HOUSANDS OF IMAGES, NOW WHAT? MIKE HAGEN 200 AsukaBook, 186 automated backup software, 123 automated utilities, 12 computer systems, for image downloads, 39 transferring photos from memory card to computer, 42 automatic updates to database, 118 AutoPlay utility, Windows, 39 turning off, 40 B backing up your images, 5 changes to old images, 9 backup files vs. working files, 112 backups, 16, 119 120 vs. archives, 6 backing up data in the field, 138, 150 using HyperDrive Colorspace UDMA, 140 corrupting originals unknowingly, 110 images saved on computer to external device, 159 images saved on computer to two external devices, 161 initial, after download/ingestion, 64 keeping backup media current, 120 keeping three copies of data at independent storage locations, 119 off-site storage location, 121 recovering original file from, 170 safety ratings for DAM storage methods, 156 scheduling, 126 strategies for, while traveling, 153 technologies for the field, 141 146 using Apple s Time Machine utility, 123 using automated backup software, 123 using cloning software, 124 126 using copy and paste, 122 using drag and drop, 122 batch operations adding copyright to images using Photo Mechanic, 57 renaming images, 54 black and white conversions, 114 in Lightroom, 170 naming, 115 Blogger, 178 blogging platforms, 178 blogs, photo, 177 179 Blu-ray discs, 131 storage capacity of, 132 storing images on, 6, 16 Bombich Software, Carbon Copy Cloner, 110 book design programs, 184 BreezeBrowser Pro, 15 Bridge. See Adobe Bridge browser-based photo management systems, 17, 30 34 adding folders or subfolders, 32 Adobe Bridge, 33 Camber Bits Photo Mechanic, 33 capabilities of different software packages, 19 cost and search capabilities of, 108 finding files in your image collection, 30 formatting images for e-mail and the web, 190 keyword applied in, 72, 81 Mac Finder and Windows Explorer, 32 Nikon View NX2, 33 overview, 18 printing photos from, 192 pros and cons of using, 31 searching in, 103 108 sending photos to other software, 33 slideshows, 182 browsers, 15 C Camera Bits Photo Mechanic. See Photo Mechanic Camera RAW, 169 cameras adding copyright information, 55 protecting from theft while traveling, 154 camera settings, EXIF data on, 87 camera setup, 146 148 file numbering, 147 synchronizing date/time across all cameras, 146 Canon wireless transmitters for cameras, 51 Capture NX2. See Nikon Capture NX2 cabling, 2 Carbon Copy Cloner (CCC), 110, 124 scheduling tasks, 126 Carbonite, 135, 165 card readers, 2, 36 39 built in to computer operating systems, 37 buying highest quality you can afford, 36 recommendations for purchase, 36 CAT5 Ethernet cables, 165 catalogs creating in database programs, 22 database DPM systems, 22 size limits in database programs, 23 updating in database-oriented programs, 118
I NDEX CDs, 131 expected disappearance of, 132 storing images on, 6, 16 CF cards, 37 Chronosync from Econ Technologies, Inc, 124 cloning, 124 126 images saved on computer to external device, 159 software for Mac and Windows computers, 162 cloud computing, 7, 165 cloud storage, 135, 165 color labels for ranking photos, 84 searching by, in Aperture, 98 synchronizing to original image files, 86 color management policies, setting for prints, 193 communication ports, 2 composites, 114 connection technology for hard drives, 131 copy and paste transferring images from memory card to computer, 40 using for backups, 122 using to transfer images to folders, 12 copyright, 55 adding information from your camera, 55 adding to photos already on storage device, 57 adding upon ingest, 56 image ownership and, 55 CR2 (Canon RAW file format) inability to overwrite data in, 111 Created date attribute, 12 cropping pictures for lab printing, 194 D database-based photo management systems, 17 adding derivatives to database, 118 advantages of using, 19 capabilities of different software packages, 19 cost of, 108 enhancing photos in vs. using dedicated software, 25 exporting images from database to web, 189 importing photo files, 22 keywords applied in, 73 lossless saves, 112 missing image files and folders, 24 non-destructive edits, 21 overview, 18 printing photos from, 192 pros and cons of, 21 re-importing images, 28 30 re-importing renamed photos, 53 searching, 90 102 search tools, 89 synchronizing keywords to individual files, 81 databases, 14 synchronizing changed files to, 15 data details, 87 EXIF (Exchangeable Image File Format), 87 IPTC (International Press Telecommunications Council) data, 87 XMP (Extensible Metadata Platform) sidecar files, 88 data safety while traveling, 153 154 data storage systems options, 157 data transfer rates card readers, 36 cloud storage, 135 esata card readers, 38 memory cards, 37 date and time, synchronizing across cameras, 146 date of creation, searching for images by, 12 date-oriented image folders, 59 deleting images deciding whether to delete photos, 66 vs. reformatting memory cards, 152 derivative files, 114 118, 169 adding to the database, 118 black and white conversion in Lightroom, 170 examples of derivatives, 114 naming, 115 saving to proper location, 117 descriptive names for images, 86 Develop module and History panel in Lightroom, 168 Digital Asset Management (DAM), 14 Digital Asset Management (DAM) systems, 155 166 cloud-based strategies, 165 Network Attached Storage (NAS) devices, 165 RAID systems, 163 saving all images to one computer, 158 saving images on computer and backing up to external device, 159 161 server-based storage, 164 165 storing all images on external drives, 161 163 summary of DAM methods, benefits, and risks, 156 157 Digital Negative, or DNG file, 64 Digital Photo Management (DPM), 14 201
T HOUSANDS OF IMAGES, NOW WHAT? MIKE HAGEN 202 digital Single Lens Reflex cameras (dslrs) menu item for entering copyright information, 55 digital Single Lens Reflex (dslr) bodies, 3 DNG (Digital Negative) file, 64 inability to overwrite data in, 111 downloading/ingesting images, 4, 35 66 adding copyright notice, 55 card readers, 36 39 conversion to DNG upon download, 64 data catastrophe during, 35 deciding whether to delete images, 66 downloading in the field, 150 151 download methods, 39 46 failures in downloading directly from camera body to computer, 38 filing and organization, 57 63 geo-tagging images, 57 ingesting images taken in the field, 151 initial backup, 64 renaming files, 51 55 DPM (Digital Photo Management), 14 drag and drop ingesting image files with, 13 transferring image files from camera to computer, 41 using for backups, 122 Drobo RAID, 134 Drop Box, 165 dslr (digital single lens reflex) bodies, 3 DVDs, 131 expected disappearance of, 132 storing images on, 6, 16 E Econ Technologies, Inc., Chronosync, 124 editing photos in database software vs. using dedicated software, 25 destrictive editing or deletion of images in browser programs, 31 sending images from browser programs to outside editors, 33 using Save As to avoid overwriting originals, 34 edits non-destructive in database systems, 21 emergency backups, using optical media, 132 enhancing photos in database software vs. using dedicated software, 25 esata card readers, 38, 110 esata connection, using with external drives, 131 Ethernet cables, CAT5, 165 Ethernet router, 165 Exchangeable Image File Format (EXIF) copyright information in, 55 date of creation in, 60 EXIF (Exchangeable Image File Format) data details for images, 87 exporing photographs, 7 exporting images from database programs, 189 ExpressCard readers, 36 fast data transfer rate, 38 Extensible Metadata Platform. See XMP Extensis Portfolio, 25 external hard drives using for backup in the field, 145 F Facebook, 174 176 adding a gallery of images to, 176 Lightroom and Aperture plug-ins, 175 publishing images on, 174 field work. See working in the field file naming convention, 51 file numberiing in camera, 147 File Number Sequence in camera menus, 148 filing system for images, 57. See also organization Filter dialog box, Aperture, 98 100 All drop-down list, 100 Any criteria, 100 Filters Off option, Lightroom, 95 Find dialog box in Adobe Bridge, 108 in MediaPro, 101 finding your images. See searching databases; searching in browsers Find tool, Photo Mechanic, 105 FireWire card readers, 36 500px, 173 Flickr, 171 database and search tool, 172 online photo manipulation tool, Picnik, 172 folders organized by year, moving oldeer images into, 11 saving derivatives in same as original, 117 formatting images for e-mail and the Web, 187 190 formatting images for print, 191 194 ink-jet printing, 192 194 lab printing, 194
I NDEX G geotagging images, 57 gold archival discs, 132 Gold Archive DVD discs, 16 GoodSynch (Siber Systems), 124 Google Picasa, 44 Google+ adding new images to your profile, 176 image posted on, 188 publishing images on, 174 grouping images, 6 H hard drives external, for backup in the field, 145 external, using for storage, 130 failures of, 16, 119 internal, using for storage, 129 130, 158 quad interface, 131 transferring images on to external storage device, 10 traveling and working in field with, 140 HDR (High Dynamic Range) merges, 114 naming, 117 History panel in Lightroom, 168 Hoodman card readers, 36 HyperDrive Colorspace UDMA, 140 I icloud, 135 idimager editing tools for photos, 25 image adjustment settings in programs, 88 image capture, 3 image collection, building, 1 16 adding metadata to images, 5 archiving, 6 backing up your images, 5 components of image management system, 13 16 controlling or disabling automated utilities, 12 dealing with existing, unorganized images, 8 10 downloading/ingesting images, 4 exporting, outputting, and publishing photographs, 7 grouping and arranging images, 6 image capture, 3 maintaining the collection, 7 making your software work for you, 10 organizing images in manner making sense to you, 10 12 renaming images, 4 starting a new system without delay, 8 understanding elements of digital system, 2 image enhancement tools organizational tools and, 18 image files. See also original files, protecting backing up, 119 120 dealing with derivative files, 114 118 distinguishing between working and backup files, 112 113 maintaining integrity of originals, 110 112 Image Ingester Pro, 43 image management systems archives, 16 backups, 16 browsers, 15 components of, 13 databases, 14 Digital Asset Management (DAM), 14 understanding elements of, 2 images formatting for e-mail and the Web, 187 190 formatting for print, 191 194 missing files and folders, database programs, 24 ownership of, 55 imaging software making it work for you, 10 not allowing it to dictate handling of images, 12 using different programs for their strengths, 11 imovie, 182 importing files into database programs, 22 no need for in browser-based systems, 31 re-importing images into database programs, 28 30 ingesting image files, 4 using drag and drop, 13 ingesting images adding copyright during, 56 automated software for, 42 from the field, 151 manually, using copy and paste, 40 manually, using drag and drop, 41 renaming files later, 53 renaming files upon download, 53 using Adobe Bridge, 48 using iphoto or Picasa, 44 using Lightroom and Aperture, 47 using Photo Mechanic, 43 using Tethered Shooting, 50 203
T HOUSANDS OF IMAGES, NOW WHAT? MIKE HAGEN 204 ingest transfer speed when traveling, 150 ink-jet printing, 192 194 ipad, 143 500px app, 174 using as photo backup device, 144 iphone, Flickr web uploaders for, 173 iphoto book creation tool, 186 book design tool, 185 ingesting photos with, 44 searching for your images, 102 IPTC (International Press Telecommunications Council) data, 43 adding during ingest, 56 adding to photos on storage devices using Photo Mechanic, 57 checking that software supports IPTC, 81 copyright information in, 55 in data details, 87 keywords applied in browser-based programs, 72 keywords applied in database programs, 73 making sure to include with photos, 81 J JPEG files avoiding damage or loss of, 169 saving and losing data, 111 small JPEGs for web galleries, 114, 115, 170 using tablets for backup in the field, 144 working with, in non-parametric editing programs, 170 K Ken Burns effect, 180 keywords adding to images, 5 applying, 69 81 conventions, 70 72 in Google Picasa, 75 in Lightroom, 77 79 in MediaPro, 79 81 in Photo Mechanic, 74 pyramidal structure for, 72 applying to old images, 9 for derivatives, 118 designing system not using, 86 displaying all keywords in Aperture library, 100 importance of, 67 69 Lightroom Keyword List panel in Library module, 97 searching by, in Aperture, 98 L lab printing, 194 laptop computers adding additional internal hard drive, 130, 159 card readers, 37 tablet devices vs. for field work, 143 traveling with, 139 working in the field with, 141 Lexar card readers, 36 Library Filter bar, Lightroom, 91 96 Lightroom, 8, 14, 47 500px plug-in integrating with library, 173 adding keywords to images, 77 79 asset management and image enhancement, 18 auto importer, 13 black and white conversion exported as small JPEG to web gallery, 170 catalog size, 23 dealing with TIFFs and JPEGs, 170 editing tools for photos, 25 exporting images, 189 Facebook plug-in, 175 History panel, reverting to original state, 168 ingesting photos, 47 lossless saves, 112 printing images from, 192 re-importing images, 28 renaming images, 54 search, catalogs and, 23 searching for your images, 91 97 Contains filter, 93 Filters Off, 95 Keyword List panel, 97 Library Filter bar, 96 Metadata tab, 94 Text and Attribute filters, 94 sending photos to Photoshop for editing and then re-importing, 26 slideshow, 180 182 sort, filter, and search tools, 90 synchronizing keywords to individual files, 81 synchronizing keyword data to file s IPTC core, 73 use for printing photos, 11 using color labels and star ratings to rank photos, 85 Linux systems, server software, 164 local computer-based book layout programs, 184 location-oriented image folders, 62
I NDEX lossless saves, 111 lossy saves, 111 M Mac computers cloning software, 124, 162 OS X Lion Server software, 164 recovering lost or damaged image, 171 restoring individual files from trash, 171 Spotlight search, 107 Thunderbolt, 131 Mac Finder indexed data, use by Adobe Bridge, 107 key elements of, 32 searching for images by date of creation, 12 searching in, 103 Mass Storage protocol, camera bodies, 38 MediaPro, 14 adding keywords to images, 79 81 Auto Update function, 118 catalog size, 23 re-importing images, 29 search across all catalogs, 23 searching for your images, 100 102 clicking radio buttons in Catalog Fields section, 102 Find dialog, 101 search text entry field, 100 sort, filter, and search tools, 90 synchronizing keywords to file s IPTC core, 73 synchronizing keywords to individual files, 81 use for adding keywords and star ratings, 11 memory cards buying best quality for DAM system, 37 downloading to storage in the field, 150 formatting vs. deleting images, 152 not erasing after ingestion, 44 not erasing or formatting after ingestion, 44 using in the field, 148 card wallet for organizing, 149 speed of memory cards, 149 metadata adding to old images, 9 adding to your images, 5 applying keywords, 69 81 data details, 87 Extensible Metadata Platform. See XMP Extensible Metadata Platform (XMP), 168 importance of keywords, 67 69 IPTC (International Press Telecommunications Council), 43 ratings, 82 86 searching by, in Nikon View NX2, 105 searching for images with, 90 Microsoft server software, 164 SkyDrive, 165 SyncToy, 124 Microsoft Windows Autoplay dialog box, 13 Microsoft Windows Explorer searching for images by date of creation, 12 migrating data to new storage devices, 127 Mozy, 165 MPix.com, 186 multi-reader card readers, 37 My Publisher, 186 N naming conventions for images, camera defaults, 4 naming images derivative files, 115 in Photo Mechanic ingestion process, 44 renaming files, 51 using descriptive names, 86 NEF (Nikon RAW file format), 33, 169 inability to overwrite data in, 111 Network Attached Storage (NAS) devices, 134, 165 Nikon RAW files in NEF or NRW formats, 169 wireless transmitters for cameras, 51 Nikon Capture NX2, 169 editing tools, 25 use for enhancing photos, 11 Nikon RAW file format (NEF), 33 Nikon View NX2, 15 automatic importer, 13 capabilities, 33 searching in, 104 non-destructive editing, 112 non-destructive editing tools, 168 NRW (Nikon RAW file format), 169 O off-site storage location, 121 online image galleries displaying photographs in, 7 operating systems access to storage devices, 2 card readers, built in, 37 folder browsers, 32 keeping current, 7 using automated download tools, 39 optical media, using for storage, 131 emergency backups, 132 205
T HOUSANDS OF IMAGES, NOW WHAT? MIKE HAGEN 206 organization, 57 63 date-oriented folders, 59 dealing with old, unorganized images, 8 filing system for images and folders, 57 images taken in the field, 151 image system not using keywords, 86 location-oriented folders, 62 in manner making sense to you, 10 problems with subject-based system, 58 starting now, not later, 8 subject-oriented folders, 60 62 organizational tools image enhancement tools and, 18 original files, protecting, 168 194 original version of your images, always maintaining, 110 OS X Lion Server software, 164 Other World Computing, quad interface hard drives, 131 outputting photographs, 7 ownership of images, 55 P padlock icon, Lightroom Library Filter bar, 95 painter tool (Lightroom), adding keywords with, 78 panoramas, 114 naming, 116 parametric editing, 112 parametric editing tools, 168 Phase One Capture One, 51 Phase One MediaPro. See MediaPro photo blogs, 177 179 photo books, 183 186 Aperture book design tool, 185 types of book creation software, 184 photo enhancement tools vs. asset management tools, 18 photo hosting websites support of keyword searches, 68 photo management systems database-oriented or browser-based, 17 overview of two organizational methods, 18 Photo Mechanic adding keywords to images, 74 automated dialog box, 13 batch operation, adding copyright to images, 57 browsing program, 15 capabilities, 33 EXIF data for images, 87 formatting images for the web, 190 ingesting photos with, 43 IPTC Stationery Pad, adding copyright, 56 searching for your images, 105 107 Find tool, 105 Quick Search utility, 106 Search tool, 106 slideshows, 182 photo sharing sites 500px, 173 174 Facebook and Google+, 174 177 Flickr, 171 173 Photoshop, 169 editing tools, 25 saving images for the web, 188 saving JPEGs and TIFFs, 111 use for creating panoramas or HDR merges, 11 Photoshop Elements automatic importer, 13 Photoshop Lightroom. See Lightroom Picasa, 44 adding keywords to images, 75 importing images with, 45 Picnik photo manipulation tool (Flickr), 172 PictoBooks, 186 portable hard drives, 130 using for backup in the field, 145 ppi settings for prints, 193 previews of images in browsers, 15 printing, formatting images for, 191 194 ink-jet printing, 192 194 lab printing, 194 ProShow Gold, 182 PTP protocol, camera bodies operating in, 38 publishing photographs, 7 Q quad interface hard drives, 131 Quick Search tool, Adobe Bridge, 107 Quick Search window, Photo Mechanic, 105 Quicktime, 182 Quicktime Pro, 183 R RAID systems, 133, 163 multiple internal hard drives configured as, 159 NAS RAID, 165 rack-mounted RAID from Other World Computing, 164 RAID 1 or RAID 5 setup, 164 types and benefits of, 133 ratings, 82 86 applying to old images, 9 color labels, 84
I NDEX sample use of color labels and star ratings, 85 searching by, in Aperture, 98 star ratings, 82 sample methodology for applying, 83 RAW files, 169 backing up in the field, 144 inability to overwrite data in files, 111 Nikon, NEF or NRW formats, 169 Redundant Array of Independent Disks. See RAID systems re-importing images into database programs, 28 30 renamed images, re-importing into database programs, 53 relational database programs supporting virtual sets, 6 renaming files, 51 during download, 53 after download/ingestion, 53 rules for, 52 renaming images, 4 resizing images for the web, 188, 190 retouching phtots editing tools in database programs vs. dedicated software, 25 rules, search criteria in Aperture, 98 S SanDisk ImageMate All-in-One card reader, 37 Save As using to prevent overwriting of TIFFs and JPEGs, 170 using to save photos in editing programs, 34 Save Current Settings as New Preset, Lightroom, 95 saving image files derivatives, 117 lossy vs. lossless saves, 111 for the web, 188 scanning slides, negatives, or other flat art, 3 scheduling backups, 126 SD cards, 37 search catalogs in database programs, 23 difficulties in browser-based programs, 31 finding files in browser-based systems, 30 finding missing files and folders in database programs, 24 keywords, importance of, 68 search capabilities of imaging programs, 108 search configuration, saving in Lightroom, 95 searching databases, 90 102 Aperture, 97 100 iphoto, 102 Lightroom, 91 97 padlock icon on Library Filter bar, 95 MediaPro, 100 102 searching in browsers, 103 108 Adobe Bridge, 107 Mac Finder/Windows Explorer, 103 Nikon View NX2, 104 Photo Mechanic, 105, 105 107 Search tool, Photo Mechanic, 105 server-based storage, 164 165 sharpening, 189, 191 Siber Systems GoodSynch, 124 SkyDrive, 165 slideshows, 180 183 in browsing programs, 182 Lightroom, 180 182 more advanced applications for, 182 very innovative, on Animoto, 183 Snapfish, 172 social media, 174 software ensuring that it s current, 7 solid-state drives (SSDs), 113 Spotlight search (Mac), 107 star ratings, 82 sample methodology for applying, 83 synchronizing to original image files, 86 storage devices guarding against failures of, 16 migrating to new devices, 127 transfer of images from hard drive to, 10 storage media for images, 6, 16 migrating to new technologies, 128 storage methods, 129 135 cloud storage, 135 external storage devices, 130 internal hard drives, 129 130 Network Attached Storage (NAS) devices, 134 optical media, 131 RAID systems, 133 saving all images to one computer, 158 159 summary of DAM methods, 157 subfolders saving derivatives in, 117 subject matter, organizing images by, 58, 60 62 pros and cons of, 61 sample list of file titles, 61 Super Duper by Shirt Pocket, 124 SyncToy, 124 207
T HOUSANDS OF IMAGES, NOW WHAT? MIKE HAGEN T tablet devices, 143 Tenba Large Messenger bag, 139 Tethered Shooting ingesting images by, 50 text, searching by, in Aperture, 98 theft, protecting cameras and photos from while traveling, 154 Think Tank Urban Disguise briefcase, 139 Thunderbolt, 131, 161 TIFF files avoiding damage or loss of, 169 saving and losing data, 111 working with, in non-parametric editing programs, 170 Time Machine backup utility, 123, 171 tower computers, 129, 159 travel cases, 139 traveling with camera gear and digital backups, 138 141 keeping data in two places for safety, 140 travel safety and tips on how to avoid travel disaster, 154 trekking or mountaineering trips into back country, 139 U updates (automatic) to database, 118 USB 3.0 card readers, 36 USB hard drives, 131 V versions of files, 170 virtual sets, 6 W web-based book design programs, 184 web-based photo-hosting services keyword searches, support of, 68 Web, formatting images for, 187 190 web galleries displaying photographs in, 7 Western Digital Passport family of hard drives, 145 Windows Explorer key elements of, 32 searching in, 103 Windows systems automated download tool, 39 cloning software, 124, 162 photo book creation tools, 186 restoring individual files, 171 wireless transmitters for cameras, 51 Wordpress, 178 Wordpress templates, 179 working files vs. backup files, 112 working in the field, 137 154 backing up data, 138 backup technologies, 141 146 camera setup, 146 148 data safety while traveling, 153 downloading, 150 151 formatting memory cards vs. deleting images, 152 memory cards, 148 150 traveling with camera gear and digital backups, 138 141 maintaining data in two places, 140 write-once media for archived images, 16 X XMP (Extensible Metadata Platform), 168 Lightroom s use of XMP sidecar files, 20 XMP (Extensible Metadata Platform) sidecar files, 88, 169 208