Contents A. Why register births & deaths?.1 B. In-time registration of births in residences.1 C. In-time registering of births in institutions.2 D. Obtaining birth/still birth/death certificates.2 E. Delayed registrations of residence events..3 F. Delayed registration of institutional events.4 G. Correctecting Birth and Death events?.5 H. Contact information for Sub-Health Offices.6 I. BMP Referral s.9 J. Government s.10 N.R. Square Bangalore 560002 Implemented jointly by Bangalore Mahanagara Palike and Rejuvenate India Movement
CITIZENS AND INSTITUTIONS NOTE: REGISTRATION OF EVERY BIRTH/STILL BIRTH AND DEATH IS MANDATORY UNDER THE REGISTRATION OF BIRTHS AND DEATHS ACT, 1969 AND KARNATAKA REGISTRATION OF BIRTHS AND DEATHS RULES 1999. A. Why register births & deaths? Birth Certificate is necessary for personal identification and protection of the persons concerned in the following ways: i. TO PROVE THE FACT OF BIRTH FOR - Parentage and family relationship, settlement of inheritance and property right etc. ii. TO ESTABLISH THE DATE OF BIRTH FOR - Admission to schools, admission to Government/Semi Government/Private Services, recruitment to Army, right to vote, taking an insurance policy, obtaining driving licenses, other purposes where maximum or minimum age limits are prescribed, claiming right to marry after attaining marriageable age etc. iii. TO PROVE THE PLACE OF BIRTH FOR Right to vote, domicile, passport etc. Death certificate is necessary to prove the fact about death in the following ways; i. To prove date of death. ii. To establish the fact of death for relieving the individual from social, legal & official obligations. iii. To establish the claim on property, insurance and social security benefits etc. iv. Every birth / still-birth and death is to be reported and registered within 21 days at the place of its occurrence in the prescribed reporting forms. B. In-time registration of births in residences (births, still births & deaths). Table-1 Sl. No. Event Place of occurrence Persons required to register Forms / documents to be given by the applicant Where to file 1 Birth House Head of the house or nearest relative or the head of the person in the family Form No. 1* Address proof Mahajar report 10 a.m-5 p.m. 2 Still birth House Head of the house or nearest relative of the head of the house or oldest person in the family Form * Address proof Mahajar report Medical Certificate 10 a.m.-5 p.m. Form No. 2* 3 Death House Head of the house or nearest relative of the head of the house or oldest person in the family Form No. 4A* Cemetery report or burial ground slip # Mahajar report 10 a.m.-5 p.m. Address proof * All forms are available in the Sub-Health offices and in central office. 1
# Cemetery report or burial ground slip is given in the respective cemeteries or burial grounds ** To locate the nearest SHO, use BMP Publication 103 or look at Table-7 of this guide. C. In-time registering of births in institutions (births/still births & deaths in hospital, nursing homes etc.) Table 2 Sl No. Event Place of occurrence Persons required to register Forms / documents to be given by the applicant Where to file 1 Birth Institutional (, Nursing home etc.,) Medical officer incharge or any other officer authorized by him in duly filled in Form No. 1 * from the hospital authorities is to be sent to the concerned Sub Health Office 10 a.m.-5 p.m. 2 Still Birth Institutional (, Nursing home etc.,) Medical officer incharge or any other officer authorized by him in duly filled in Form * from the hospital authorities to the concerned Sub Health Office 10 a.m.-5 p.m. 3 Death Institutional ( Nursing home etc.,) Medical officer incharge or any other officer authorized by him in duly filled in Form No. 2* Form No. 4* from the hospital authorities to the concerned Sub Health Office 10 a.m.-5 p.m. * All forms are available in the Sub-Health offices and in the central office. # Cemetery report or burial ground slip is given in the respective cemeteries or burial grounds D. Obtaining birth/still birth/death certificates 1. If the birth/still birth/death occurred in a city hospital, first check if that hospital is a designated hospital that holds the event records. (Table-8 and Table-9) 2. If not, check with the nearest BMP sub-health office (Table-7) if they hold the records for the event date of your interest. BMP Publication 103 has addresses of facilities including designated hospital and SHOs. 3. If the SHO also does not hold the specific records then the BMP Birth & Deaths Central Office, Statitstical Section at 10th Floor, Public Utility Building, M G Road, Bangalore 560 001 will be in possession of your records. 4. Fill the application form (English or Kannada) supplied by Bangalore Mahanagara Palike. Form 110 is the birth certificate application form. Form 111 is the death certificate application form. Instruction sheets are available for these forms. i. File the form and pay the prescribed fees at office that holds the records for the event of your interest. ii. If your birth/still-birth/death event is part of the manually entered record system, you will pay fees as per table 3a. If the event is in the computerized records, you will need to pay fees as per table 3b. 2
FEE STRUCTURE OF Table b Computerised and Non-computerised certificate fees For issue of certificate within Services charges Additional copy Total 1 day Rs.25 Rs.5 Rs.30 Table No 3c - Additional (optional) charges Name inclusion (birth certificate only) Courier fees Lamination of certificate Rs.25 Rs.10 Rs.10 E. Delayed registrations of residence events. Delayed registrations are those that are being registered after the 21-day period has passed. TABLE 4 S. No. Event Delay Procedure Time for issuing certificate 1 Birth Up to 1 month from date of event (i)requisition letter from parent (ii)letters from 2 credible persons (iii)process as per the table (iv)payment of Rs. 2 + 10 =12/- 3 days from submission of Up to 1 year (i)process as per table 1 (ii)notary affidavit on Rs. 20/- stamp paper * (iii)payment of Rs. 5 + 20 = Rs. 25/- the complete application with prescribed fee as per Table Above 1 year Order made by the area Magistrate (JMFC) the complete application with prescribed fee as per Table 2 Still birth Up to 1 month from date of event (i)requisition letter from parent. (ii)letters from 2 credible (iii)process as per the table (iv)payment of Rs 2 + 10-12/- 3 days from submission of 3 Death within a month from the date of occurrence (i)process as per table 1 (ii)payment of Rs. 2 + Rs. 10 (user fee) = Rs. 12.00 (iii)doctor s certificate (Form 4A) 3 days from submission of upto 1 year (i)process as per table 1 (ii)notary affidavit in Rs. 20/- 3
S. No. Event Delay Procedure stamp paper * (iii)doctor s certificate (Form 4A) (iv)cremation certificate (v)payment of Rs. 5 + Rs. 20 (user fee) = Rs. 25/- Time for issuing certificate Above 1 year Order made by the area Magistrate (Judicial Magistrate First Class) prescribed fee as per Table * Branches of State Bank of Mysore issue stamp papers (as an alternative to the judicial stamp paper). These can be used to get the notary affidavit. F. Delayed registration of institutional events Delayed registrations are those that are being registered after the 21 day period has passed. TABLE 5 Sl No Event Delay Procedure Time for issuing certificate 1 Birth within a month from the date of occurrence (i)process as per table 2 (ii)payment of Rs. 2 + Rs. 10 (User fee) = Rs. 12.00 3 days from submission of Up to 1 year (i)process as per table 2 (ii)notary affidavit is Rs. 20/- stamp paper (iii)payment of Rs. 5 + Rs. 20 = Rs. 25/- Above 1 year Order made by the area Magistrate (JMFC) 2 Still Birth within a month from the date of occurrence (i)process as per table 2 (ii)payment of Rs.2 + Rs. 10 (User fee) = Rs. 12.00 Up to 1 year (i)process as per table 2 (ii)notary affidavit in Rs. 20/- stamp paper (iii)payment of Rs. 5 + Rs. 20 Rs. 25/- Above 1 year Order made by the area Magistrate (JMFC) 4
Sl No Event Delay Procedure Time for issuing certificate 3 Death Up to 1 month from the date of event (i)process as per table 2 5 days from submission of (i)process as per table 2 Up to 1 year (ii)notary affidavit in Rs. 20/- stamp paper (iii)doctor s certificate (Form 4A) (iv)payment of Rs. 5 + Rs. 20 = Rs. 25/- Above 1 year Order made by the area Magistrate (JMFC) G. Correctecting Birth and Death events? If your birth or death events has been reported incorrectly (name of parents, date, etc), you may use this table for information on the correction process. TABLE 6 Event Procedure Time for issuing certificate Correction in birth report institutional birth Name inclusion in birth certificate (upto 5 years since birth) Name inclusion in birth certificate (above 5 years) Correction in death records institutions (i)correction letter from the concerned institution. (ii)notary affidavit on a stamped paper of Rs. 20/- (iii)letter from 2 credible persons. (i)requisition letter from parents (ii)payment of Rs. 5+10 (user fee) = 15/- (i)requisition letter from parents (ii)school certificate of the child (if already enrolled in school) (iii)notary affidavit (iv)payment of Rs. 5+10 (user fee) = 15/- (v)ration Card (iv)election ID card for enrolled (i)correction letter from the Institutions (ii)notary affidavit (iii)letter from 2 credible persons (iv)any other supporting documents complete application with prescribed fee as per Table As per BMP fee structure (Table No. 3) As per BMP fee structure (Table No. 3) complete application with prescribed fee as per Table 5
Event Procedure Time for issuing certificate Correction in Birth/Death records-residential event (i)requisition from the relatives of the deceased person (ii)notary affidavit (iii)letter from 2 credible persons (iv) Any & others supporting documents 5 days from submission of complete application with prescribed fee as per Table H. Contact information for Sub-Health Offices Use this section to determine the nearest SHO that applies to your event for registration as well as issue of certificates. Note: As of August 2003, 13 additional SHOs are planned to be setup in BMP limits to handle births and deaths. Those addresses and updated jurisdictions will added to this publication in a future revision. Sl No. Name of the Sub-healthoffice TABLE 7 Birth & Death Registers maintained Jurisdiction From To Name Ward No. 1. Malleswaram SHO Ph: 3570612 Kodandaramapura Dattareya Temple Malleswaram 5 6 7 Bhashyam nagar 24 2. Gandhinagar SHO Ph: 2353351 Ramachandrapura Saveshrama 25 26 Sheshadripura 27 3. Chickpet SHO Ph: 2266705 Chickpet Cottonpet S.K.R. Market 28 29 30 Subramanyanagar 9 4. Mahalakshmipura SHO, Ph: 3320995 Mahalakshmipura Peenya Indl. Area 10 11 Nandini Layout 12 5 Rajajinagar SHO Ph: 324767 Rajajinagar Kamalanagar Basaveshwaranagar Shivanagar 15 16 19 20 Vrushabhavathinagar 17 6 Srirammandira SHO Ph: 324767 Kamakshipalya Industrial Town 18 21 Sriramamandira 22 6
Sl No. Name of the Sub-healthoffice Birth & Death Registers maintained Jurisdiction 7 Binnypet SHO Ph: 3350810 Binnypet K.P.Agrahara Vijayanagara R.P.C Layout 31 32 33 34 Bapujinagar 42 8 J. J.R. Nagar SHO Ph. No. 6757109 Padarayanapura Jagajivanaramanagar 43 44 Azadnagar 45 9 Chamarajpet SHO Ph: 2123450 Chamaraj pet Dharmarayaswamy temple Sudamanagar 46 47 48 10 Basavanagudi SHO, Ph: 6613041 Kempegowdanagar Vishweshwarapuram Basavanagudi 49 50 51 J.P.Nagar 57 11 Jayanagar SHO, Ph: 6647079,6534266 Jayanagar Yadiyur Pattabhiramanagar 58 59 60 12 Madiwala SHO, Ph: 5507068 Gurappana palya BTM Layout Madiwala 64 65 66 13 Shantinagar SHO, Ph:5563402 Shantinagar Austintown Richmondtown 70 71 76 14 Banaswadi SHO Ph: 5510276 Sir CV Raman Nagar Benniganahalli Banaswadi 83 84 88 Bharathinagar 80 15 Bharathinagar SHO Ph: 5555821 Ulsoor Hoysalanagar 81 82 7
Sl No. Name of the Sub-healthoffice Birth & Death Registers maintained Jurisdiction 16 Shivajinagar SHO, Ph: 2262089 Sampangiram nagar Vasanthnagar Shivajinagar 77 78 79 Jayamahal 92 17 Jayamahal SHO, Ph: 5483161 Pulikeshinagar Devarjeevanahalli Jayachamrajendra Nagar 91 93 97 Sagayapura 90 18 Kadugondanahalli SHO Ph: 3331703 Kadugondanahalli Kaval Byrasandra 94 95 19 Hebbal SHO Ph: 3331703 Hebbal Ganganagar Palace 96 98 99 Domlur 72 20 Jeevanbheemanagar SHO Ph:5352223 Vimanapura Jeevanbhimanagar Jogapalya 73 74 75 21 Sarvagnanagar SHO Ph: Sarvagnanagar Maruthi Savanagar Lingarajpura Kacharakanahalli 85 86 87 89 Koramangala 67 22 Kormangala SHO Ph:5563402 Ejipura Neelasandra 68 69 23 Hombegowdanagar SHO Ph: 6647079 Mavalli Hombegowdanagar Lakkasandra 61 62 63 8
Sl No. Name of the Sub-healthoffice Birth & Death Registers maintained Jurisdiction 24 Hanumanthanagar SHO Ph: Hanumanthnagar Sreenagar Srinivasanagar 52 53 54 25 Padmanabhanagar SHO Ph: Padmanabhanagar Ganesh Mandir 55 56 26 Chandralayout SHO Ph. 6757109 Chandra Layout Attiguppe Gali Anjaneya Temple 39 40 41 Marenahalli 35 27 Govindarajanagar SHO Ph. 6703510 Goviindrajanagar Amarjyothinagar 36 37 Moodalapalya 38 Gayathrinagar 8 28 Gayathrinagar SHO Ph.3131877 Geleyara Balaga Nagapura Prakashnagara 13 14 23 29 Sanjaynagar SHO Ph.3570612 Mathikere Sanjayanagar 4 100 HMT 1 30 Yeshwanthpura SHO Ph:3570612 Jalahalli Yeshwanthpura 2 3 I. BMP Referral s Siddaiah Road Referral, B.M.P. Ph: 2224767 TABLE 8 01-01-2001 9
Banashankari Referral, B.S.K. II Stage, B.M.P. Ph:6716596 Sriramapuram Referral, Sriramapuram, B.M.P Ph: 3358447 Goripalya Referral Hosahalli, B.M.P. Ph: 3350810 Ulsoor Referral, Ulsoor, B.M.P Ph: 5551324 J. Government s Victoria Bangalore Ph: 6701150 Vanivillas Bangalore Bowring and Lady curzon Bangalore Ph: 5591362 H.S.I.S. Goshia, Bangalore Ph: 2866529 K.C. General,Malleswaram Bangalore. Ph: 3343761 01-01-2001 01-01-2001 01-01-2001 01-01-2001 TABLE 9 01-01-2001 01-01-2001 01-01-2001 01-01-2001 01-01-2001 10