DRAFT BOARD OF TRUSTEES THE UNIVERSITY OF NORTH CAROLINA AT WILMINGTON OCTOBER 28, 2016 The Board of Trustees of The University of North Carolina at Wilmington held a regular quarterly meeting on October 28, 2016, in the Burney Center on the UNCW campus. Chair Wilma Daniels called the meeting to order and began with a moment of silent reflection. She read the required statement from the State Government Ethics Act. Mr. Kitchin stated that he would recuse himself from action or discussion in regard to three action items from the Business Affairs Committee. ROLL CALL Mr. Lanier, Assistant Secretary, called the roll and established that a quorum was present. All members of the Board were in attendance: Agnes R. Beane; Dennis P. Burgard; Kenneth R. Cameron, Jr.; Wilma W. Daniels; Michael R. Drummond; Gidget Kidd; Henry L. Kitchin, Jr.; Christopher J. Leonard; Daniel McCord; Ronald B. McNeil; Henry E. Miller III; Michael B. Shivar; and Maurice R. Smith. APPROVAL OF MINUTES Without objection, the minutes of the meeting of the Board of Trustees held on July 22, 2016, as previously distributed, were amended by Mr. Leonard. On motion by Mr. Burgard, seconded by Ms. Kidd and duly carried, the amended minutes of the meeting of the Board of Trustees held on July 22, 2016, and the minutes as distributed for the meeting of the Executive Committee held on September 6, 2016, were approved. REPORTS OF STANDING COMMITTEES AUDIT, RISK, AND COMPLIANCE Mr. McNeill, Chair of the Committee, said that Ms. Amber Resetar had presented the 2016 Annual Security and Fire Safety Reports, as well as an overview of the Clery Act and how it intersects with reporting for Title IX and
the Violence Against Women Act. Chair McNeill summarized her report and the subsequent report to the Committee regarding institutional risk management. He said that the focus of the IRM report was on UNCW s mitigations related to Tier I risks, including attracting and retaining talent, regulatory compliance, facilities repair and modernization, information security, enrollment student safety and security, critical incident response, and student growth infrastructure. Chair McNeill reviewed reports presented to the Committee by the internal auditor. He said that Ms. Powell shared the annual report of the Office of Internal Audit, the strategic plan of the office, and an overview of engagements completed since the last meeting of the Committee. He noted that the Graduate School and the Office of Scholarships and Financial Aid had resolved all findings from their 2015 internal audits. BUSINESS AFFAIRS Mr. Smith, Chair of the Committee, presented multiple action items on behalf of the Committee. Mr. Kitchin indicated that he recused himself from participation in regard to the first three items. The first action item was selection of possible firms, in priority order, to serve as construction manager at risk on the Allied Health Facility bond project. The order was W. M. Jordan, Balfour Beatty, and Samet Corporation. Chair Smith s motion for approval was duly carried. The second action item was the approval of a list of engineering and architectural firms to provide design services for informal projects for a two-year period (Appendix A). Mr. Smith s motion on behalf of the Committee was duly carried. The third action item was approval of possible firms, in priority order, to lead the Parking Expansion and Improvement project. The order was McAdams, BMH Architects, and CTT Engineers. Chair Smith s motion for approval was duly carried. Chair Smith summarized the report on capital projects provided to the Committee by Mr. Morgan, including projects recently completed, in progress, or in planning. He then reported on a study conducted by Parking and Transportation Services and moved, on behalf of the Committee, approval for the siting and concept of parking projects in the vicinity of the Student Recreation Center and new Allied Health Facility. Discussion followed regarding aesthetics, landscaping, and lighting. Mr. Smith s motion was then duly carried, with Mr. Drummond opposed. On behalf of the Committee, Chair Smith moved approval for reaffirmation of the proposed parking site across from Greene Track, at the intersection of Hamilton and Hurst Drives. After discussion of landscaping and a possible tree buffer, the motion was duly carried. Mr. Smith reviewed the presentation made by Ms. Grimes on faculty salary ranges, by discipline and rank, and the Annual Labor Market Salary Evaluation for Senior Academic or Administrative Officers and Faculty. He said that the Committee discussed additional delegation of authority to the Chancellor or his
designees, as reflected in the resolution shared as part of the pre-meeting materials (Appendix B). Chair Smith s motion, on behalf of the Committee, was duly carried. Mr. Smith concluded his report with a summary of the Vice Chancellor Whitfield s report to the Committee, related to budgets, bond refinancing, and financial statements. EDUCATIONAL PLANNING AND PROGRAMS Ms. Kidd, Chair of the Committee, provided a brief report, highlighting the presentations on career readiness programs and outcomes for students and notable recent accomplishments in academic affairs. She also said that the Committee received reports on admissions and enrollments, on Faculty Senate activities, and on lab schools. EXTERNAL AFFAIRS Mr. Cameron, Chair of the Committee, summarized the government relations report from Mr. Lanier, on the development of the 2017-19 biennial budget and policy agenda. Chair Cameron said that university leadership had been in meetings around the state with legislators in the interim between sessions and that Trustee involvement in arranging and attending additional meetings would be welcomed. Chair Cameron reviewed the presentations made by Vice Chancellor Stuart on fundraising, new personnel, and the university s naming policy. He said that, of 62 buildings on campus that were suitable for naming, 35 had been named, leaving 27 available for naming. He said that building names, as well as college, school, department, and program namings, would be an emphasis of the next comprehensive campaign. Mr. Cameron also recapped comments from various speakers on the role of the university in economic development, including comments about the recent Economic Outlook Conference, executive education programs, the Center for Innovation and Entrepreneurship, and the Small Business and Technology Development Center. SPECIAL COMMITTEE ON MILITARY AFFAIRS Mr. Burgard, Chair of the Committee, said that Ms. Siobhan Norris had provided an update from UNCW s Office of Military Affairs, including upgrades to the Military Resource Lounge, partnerships with external agencies, Green Zone training, and the recent visit by Brigadier General Weidley, Commanding General of Marine Corps Installations East, Camp Lejeune and his staff. Chair Burgard also reviewed new and proposed academic programs of great interest to military-affiliated students, such as the Executive MBA in the Cameron School of
Business, the Exercise Science degree, and a program in unmanned aerial vehicles and geographic information systems. He said that Mr. Zach Zhorne provided an update from the Student Veterans Organization and that Veterans Week would include numerous special events and programs. Chair Burgard reported that Vice Chancellor Stuart had presented on philanthropic opportunities to support and honor veterans, military, and their families, as well as building name opportunities and the Board policy on namings. He reminded members of the Committee that this presentation had been requested at the previous meeting of the Committee. After discussion, Trustee Kidd moved that the full Board consider assigning the name of Veterans Hall to the new Allied Health Facility. After a tied vote, it was suggested that the full Board could still consider taking this action. CHANCELLOR S REPORT Chancellor Sartarelli addressed the topic of Realizing the Vision through a focused look at the three central components of the UNCW vision statement: excellence, a global mindset, and community engagement. In regard to excellence, he reviewed some of the many recent national rankings of UNCW, some of the many scholarships and recognitions received by UNCW students, some of grants and work of top faculty researchers, and faculty who are leading the national associations in their academic fields. Ms. Lauren Cromie, Honors Student and NOAA Hollings Scholar, spoke with the Board about her research and experience at UNCW. Dr. Joe Pawlik, Professor of Biology and Marine Biology, shared with the Board some of the highlights of his work at UNCW, including videos of students on diving expeditions. Dr. Sartarelli illustrated for the Board the breadth of UNCW s global connections, using the new interactive global website for the university. He spoke to the goals for additional global engagement and reviewed some of the new partnerships established with top universities in China, Singapore, Japan, South Korea, Great Britain, France, and elsewhere. Ms. Amaya De Vleeschauwer and Ms. Katelyn Olive shared with the Board their positive experiences, respectively, as an international student from Germany attending UNCW and as a UNCW student studying abroad in both Scotland and Ireland. In regard to community engagement, the Chancellor first reviewed the impact and accomplishments of UNCW s Osher Lifelong Learning Institute (OLLI). OLLI participant Joanna Clancy spoke with the Board regarding the value of the program for her and other lifelong learners. Chancellor Sartarelli then turned to the extensive work in southeastern North Carolina of Quality Enhancement for Nonprofit Organizations (QENO). Ms. Amy Feath, executive director of The Carousel Center, expressed to the Board the importance of QENO to the regional non-profit sector and, especially, to The Carousel Center and its board. Lastly, the Chancellor shared some of the many successes of UNCW s Center for
Innovation and Entrepreneurship (CIE) and Office of Innovation and Commercialization (OIC), including six recent faculty startups and three recent student startups supported by OIC. He briefed the Board on the first Chancellor s High School Innovation and Entrepreneurship Competition and introduced one of the winners, Mr. Aidan Shepard, who spoke with the Board about his company, Candy Compass. Chancellor Sartarelli concluded his report with praise for the many staff members who assisted in the preparations and response to Hurricane Matthew. He said that appreciation was expressed at recent events at which they received shirts with the message: Hurricane Matthew, Strong; Team Teal, Stronger. CLOSED SESSION On motion by Mr. Burgard, seconded by Mr. McCord and duly carried, the Board voted to convene in closed session, as allowed under the Open Meetings Act, to consider the qualifications, competence, performance, condition of appointment of a public officer or employee or prospective public officer or employee; to establish or instruct the staff or agent concerning the negotiations of the amount of compensation or other terms of an employment contract; and to consult with the attorney to protect the attorney-client privilege. RESUMPTION OF PUBLIC SESSION AND ACTION ON ITEMS FROM CLOSED SESSION On motion made by Mr. McNeill, seconded by Mr. Kitchin and duly carried, the personnel recommendations presented and considered in closed session were approved (Appendix C). OLD BUSINESS There was no old business. NEW BUSINESS The Chair asked if there was any new business. She reminded the Board that the next quarterly meetings of the Board and its committees were scheduled for January 19 and 20, 2017. She said that the Board would hold a special called meeting, on either November 29 or December 9, to consider recommendations for tuition, fees, and other student charges for the 2017-18 academic and fiscal year. Chair Daniels called on the Dean of the Watson College of Education, Dr. Van Dempsey, for an update on lab schools. Dr. Dempsey shared that his team had a very positive meeting with the leadership of the public schools of Columbus
County. He said that all were excited about the possibility of a seamless collaboration that would overcome the challenges. Mr. McNeill commented on his family s roots in Columbus County and the needs of the schools. Dean Dempsey said that the likely model was a school within a school. ADJOURNMENT There being no further business, the meeting was duly adjourned. Chairman Assistant Secretary