Museum Advisory Committee Meeting Thursday, January 26, 2017, 7:00 p.m. AGENDA 1. Nominations and vote for Chair of Museum Advisory Committee 2. Nominations and vote for Vice Chair of Museum Advisory Committee 3. Adoption of the Agenda 4. Minutes of November 24, 2016 meeting 3. Issues Arising from Minutes 4. Report from Friends and Building Committee 5. Financial - Monthly Expenses for January Financial Report for December 31, 2016 6. Correspondence / Other administrative issues. 7. Museum Chair Matters 8. Curatorial Assistant s Report 8. Curator s Report 10. Other Business 11. Adjournment
Penetanguishene Centennial Museum & Archives Minutes of Museum Advisory Committee Meeting of Thursday, November 24, 2016 Members Present: Fred Patterson, Irene Lau, Joe Maurice, Jane Rogers, Doug Rawson, Jesse Graham Regrets: John LeClair, Peter DeCourcy, Irene Ashworth Staff: Nicole Jackson Adoption of Agenda 2016-19 Moved by I. Lau and SECONDED by J. Rawson THAT the agenda for the Thursday, November 24, 2016 meeting is adopted. Adoption of Minutes 2016-20 Moved by J. Rogers and SECONDED by I. La THAT the minutes of the October 27, 2016 meeting be accepted. CARRIED. Issues Arising From Minutes There were no issues arising. Report from Friends Committee Nothing to report for the Friends Committee Building Maintenance The new door for the front of the building has been picked up by installer to be painted and re-sealed. A member inquired about the roof and whether it needs to be an enviroshake approved contractor. N. Jackson responded that it does need to be an enviroshake-approved contractor but the process is not difficult to be approved. Financial One member inquired about the purchase of a battery for over $40. N. Jackson responded that the battery was for the emergency lights and was installed by an arena staff member.
Correspondence/Administrative Issues N. Jackson received the report card from the Community Museum Operating Grant for 2016/17 and the museum received 50/50 for the policies and procedures that were submitted. Museum Chair Matters J. Maurice reminded the group that a new Chair and Vice Chair must be nominated for the 2017 year. He also stated that he would like to keep the museum meetings short and that a lot of issues that are brought up at the meeting should be resolved in smaller sub-committee meetings. He recommended that the sub-committees should precede the general meetings so that members could stay to contribute to a specific event or issue after the general meeting matters are resolved. Curatorial Assistants Report Included in agenda. J. Gadsdon expanded the Remembrance Day program for 2016 and invited Penetanguishene Legion Branch 68 President Dave Sampson to attend. St. Ann s and Burkevale schools attended the programs. Curator s Report Included in the agenda. N. Jackson included a chart of attendance which the members appreciated. N. Jackson included a list of events for 2017, members agreed that they would discuss the fundraising dinner for 2017 in a separate sub-committee meeting. Other Business A sub-committee has been formed for the Canada Day parade. They will be presenting the idea of a parade to the Penetanguishene Youth Council at their next meeting on December 5 th. Meeting adjourned at 7:50 p.m. by I. Lau
Curatorial Assistant Advisory Committee Report January 2017 Breakfast with Santa Breakfast with Santa 2016 was very successful with 281 people being served. For the 2nd consecutive year the museum participated in the Santa Claus parade carrying a banner advertising Breakfast. We will continue this practice as it is great exposure for the event. The year 2017 will be the 10th anniversary year for Breakfast with Santa. In order to celebrate the success and make it a special year, the Friends of the Museum have agreed to fund the rental of two live reindeer to be on site, as well as a Santa sleigh for families to have their picture taken in. They will come to us through Tiger Paw Exotics in Alliston. www.tigerpaw.ca Winter Break Activities January 3rd January 6th Jan was on vacation this week, but prior to leaving for vacation planned a number of activities including games and crafts, for kids to do between 10-noon each day. Nicole and Irene Ashworth (volunteer) were on hand to facilitate the activities. The week was well attended. Valentines Day Saturday Morning Craft On Saturday February 11th the museum will host a valentine craft morning along with a valentine themed scavenger hunt for kids. Participation is by donation. Information will be sent home with all elementary students and posted on social media. March Break Activities Each day of the week (Monday-Friday) will be All Things Canadian themed with crafts, games and scavenger hunts. Tuesday is the highlight day with Madness Art Studios facilitating a personalized plaster of paris facemask to immortalize the participant for Canada s 150th. Participation is by donation. Information will be sent home with all elementary students and posted on social media. A media release will be requested through Stacey Cooper. Winterama Craft Sale The museum will host its second annual craft sale on Saturday Feb 18th. Jan has sought out vendors by contacting last years, emailed new contacts through a list provided by Angele Proulx and through personal contacts. To date 18 of 20 spaces have been filled.
December Revenues membe rships Events Outrea ch Donati ons Admission Room/ Rese arch Tours & Programs Gift Shop Rentals Total December gift shop Visitors, inquiries, Admissions Archival visits Outr each Events Tours & programming Meetings & Rentals phone total memb ership s Events Outrea ch Donati ons November Revenues Admission Roo m/ Tours & Programs Gift Shop Rentals Total Res ear ch November gift shop Outr each Visitors, inquiries, Admissions Archival visits Events Tours & programming Meetings & Rentals phone total November Attendance Curator s Report 2016 105 15 37 56 56 99 120 488 2015 133 17 33 22 205 2016 $25.00 $286.85 $221.65 $75 $50 $175 $833.50 2015 $59.00 $92.42 $696.75 $110 $958.17 December Attendance 2016 118 7 22 609 86 842 2015 84 11 15 336 109 555 2016 $89.10 $63.97 $1,862 $590.40 $50 $2,655.47 2015 $24.50 $200.00 1415 $630.21 $50 $2,319.71
November
December
Yearly Attendance Statistics 12000 10000 8000 6000 4000 2000 2016 2015 0 Yearly Revenue Statistics
Upcoming Events in 2017 Valentine s Day Craft February 11th Winterama Pea Soup & Chili Sale February 18 Winterama Craft Show February 18 March Break Activities March 13 17th Easter Eggstravaganza April 15th Mother s Day Craft May 13 Father s Day Craft June 17 Canada Day and Bike Ride July 1st Volunteer Appreciation BBQ and Passport Concert -September 10 Penetanguishene Variety Show (fundraiser) Museum s 50th Birthday Celebration September 23rd Walk with the Spirits Friday, October 13th Halloween Spooktacular October 28 Breakfast with Santa December 9 & 10