BOARD OF TRUSTEES MEETING MINUTES Meeting Date: December 18, 2017 Meeting Lcatin: Bard Rm Apprval: FINAL Recrded by: R. Jhnsn
Dawsn Cmmunity Cllege Bard f Trustees Meeting December 18, 2017 Chad Knudsn, Chairman Bb Stanhpe, Vice Chairman Attendance Name Title Organizatin Present Chad Knudsn Chairman Bard f Trustees Yes Bb Stanhpe Vice Chairman Bard f Trustees Yes Kathleen Fritsch Trustee Bard f Trustees Yes Darla Handran Trustee Bard f Trustees Yes Rich Rwe Trustee Bard f Trustees Yes MaryAnn Vester Trustee Bard f Trustees Yes Mike Wilndek Trustee Bard f Trustees Yes Sctt Mickelsen President Dawsn Cmmunity Cllege Yes Jhn Cech Deputy Cmmissiner Office f the Cmmissiner f Higher Educatin N Cmmunity Members Nasir Awil Hlly Dershem-Bruce Krtney Diegel Marilyn Duttn Jim LePrwse Chris Lewis Jennifer King Traci Masau Daniel Nlker Je Petersn Darren Ryan Karen Ryan Jennifer Temple Kyle Vuille Leslie Weldn GFT DC Fundatin Glendive Glendive Ranger Review
Dawsn Cmmunity Cllege Bard f Trustees Minutes f the Regular Bard Meeting Bard Rm Mnday, December 18, 2017 5:30 p.m. Recrded by Randi Jhnsn The meeting was called t rder by Chairman Knudsn at 5:30 p.m. Crrespndence Crrespndence included a letter frm Lee Schipman f Kila, Mntana, wh ffered t purchase the 1994 Prevst bus fr the amunt f $1,500. The ffer was accepted. Minutes Trustees Vester/Stanhpe mved/secnded t apprve the minutes f the Nvember 27, 2017 meeting. There was n discussin. Mtin carried unanimusly. List f Vuchers Trustees Rwe/Handran mved/secnded t apprve the vuchers as presented. Discussin regarded payments fr accunting and legal services. Chairman Knudsn asked abut the new purchasing card system. President Mickelsen reviewed the benefits f this system. Mtin carried unanimusly. Human Resurces Trustees Stanhpe/Wilndek mved/secnded t apprve the reprt. Discussin fllwed regarding the Student Life Crdinatr psitin as well as a temprary cntract issued t a frmer emplyee t cmplete unfinished prjects. Chairman Knudsn asked abut the HR Cmmittee meeting. The first meeting will be scheduled in January. Mtin carried unanimusly. New Business TOEPKE ROOF REPAIRS President Mickelsen stated the prtin f the Tepke Center Rf that is abve the bkstre cntinues t leak. He stated that Thiel Brs. Rfing will hnr a qute issued in 2015 in the amunt f $26,894 fr the repairs. The Finance Cmmittee recmmends the Bard accept the qute and declare an emergency as the wrk is necessary t prevent further damage t the building and there will be significant cst savings by cmpleting the prject nw. Discussin fllwed.
Trustees Rwe/Wilndek mved/secnded t accept the qute f $26,894 frm Thiel Brs. Rfing fr repairs t the Tepke Center rf. Chairman Knudsn asked fr public cmment. There was nne. Mtin carried unanimusly. TUITION, FEES, HOUSING, AND MEALS Jennifer King presented a spreadsheet f tuitin, mandatry fees and husing/meal plan csts. N increase in tuitin levels is recmmended; hwever, Ms. King prpsed adding a tuitin categry f $121 per credit fr legacy students. An increase f $1 per credit t the Building Repairs & Maintenance Fee is recmmended. Additinally, a $1 per credit increase t the Student Activity Fee is recmmended t imprve the parking lts and upgrade campus safety and security. Trustee Handran asked if there are plans t charge students and emplyees a parking fee. Ms. King stated that at this time, there is n such plan. Further discussin regarded the percentages f the Student Activity Fee allcated t ASB, Athletics, and Publicatins. Chairman Knudsn nted that at this time and withut mre infrmatin abut the current fee structure, he is reluctant t change the Student Activity Fee. An increase f $150 per semester fr the cst f husing is recmmended. Ms. King als prpsed changing the meal plan frm ala carte service t a flat-rate, all-yu-can-eat plan. Trustee Rwe asked what students thught abut the prpsed change. Ms. King stated she had nt spken with students. Chairman Knudsn asked Ms. Karen Ryan, Directr f Fd Services fr cmment. Ms. Ryan stated she needs mre infrmatin and is cncerned abut the expense t students. Trustee Handran asked abut the cst f a meal plan. Currently, the average cst f an ala carte meal is $6.75 vs. the prpsed cst f $10 fr an all-yu-can-eat meal. Trustee Rwe asked abut the percentage f students using fd services. All students residing in campus husing must purchase a meal plan. Chairman Knudsn asked if financial aid is available fr meal plans. Ms. King affirmed this. Trustee Rwe asked abut meal plans at ther reginal clleges. Ms. King stated the prpsed plan is based n the meal plan at Willistn State Cllege and is cmparable t what ther schls ffer. Trustee Rwe asked if any unused prtin f the meal plan is refundable. Ms. King stated funds can rll frward frm fall t spring but n refunds are issued at the end f the spring semester. Chairman Knudsn requested a brad grup f peple further review the issue. N actin regarding Tuitin, Fees, Husing and Meals was taken by the Bard. RURAL ORGANIZATION EMPLOYEE MANAGEMENT PROGRAM President Mickelsen reviewed the prgram as presented at the Nvember meeting. Ms. Masau stated that six new nline classes have been develped fr the prgram. She als reviewed the Intent t Plan frm that will be submitted t the Bard f Regents, pending apprval by the Bard f Trustees. Discussin fllwed. Trustees Handran/Rwe mved/secnded t apprve the Rural Organizatin Emplyee Management prgram. Mtin carried unanimusly.
DIAMOND SPORTS INDOOR PRACTICE FACILITY President Mickelsen reviewed plans t cnvert the auxiliary gym t an indr practice facility fr the baseball and sftball prgrams. Caches LePrwse and Lewis nted that as their prgrams expand, they have run ut f adequate practice space. Adverse weather prevents utdr practice much f the year and an indr facility helps the prgrams remain cmpetitive. Trustee Rwe asked abut ptential impact t the cmmunity. Cach LePrwse nted the practice facility wn t permanently eliminate use f the auxiliary gym by the public but, it will eliminate public basketball as the materials will remain in place during the academic year. Trustee Fritsch stated that while the first pririty is t the students, this plan takes away a service t the cmmunity. Trustee Vester agreed but asked if the indr practice facility wuld be made available t teams such as Little League and Babe Ruth. Ms. Duttn nted that in additin t cmmunity use, the auxiliary gym is used fr law enfrcement and activities classes. Further discussin debated public use f the Tepke Center Gym. Trustee Rwe asked abut the prject s cst. Ms. King nted three qutes were received. All were similar in price fr the materials and ne qute included the cst t install the netting. Cach LePrwse will install the flring. Fundraising effrts ver the years by the Baseball and Sftball prgrams will fund tw-thirds f the cst f the prject. The remainder will be paid frm the Oil & Gas Fund. Trustee Fritsch asked if the Fundatin wuld be willing t fund that prtin f the prject. Several Trustees expressed frustratin that, given the scpe f the prject and impact t the cmmunity, it was nt brught befre the Bard until nw. Trustees Vester/Wilndek mved/secnded t accept the bid f $35,991.92 t install an indr practice facility in the auxiliary gym. Five Trustees vted yes; ne Trustee vted n; ne Trustee abstained. Mtin carried. LEGISLATURE UPDATE OCHE fficials recently prvided final figures frm the Special Sessin f the Mntana Legislature. Further reductins in state apprpriatins t the Cllege will amunt t 1.22 percent in FY 2018 and 1.22 percent in FY 2019. DC FOUNDATION DC Fundatin Executive Directr, Daniel Nlker, prvided an update f Fundatin activities and was pleased t nte that mre than $100,000 in schlarships will be awarded in the cming year. A new website will debut in January which will allw the Fundatin t accept nline dnatins. The website als prvides fr imprved cmmunicatin and mre cst-effective peratins. Chairman Knudsn asked abut the Fundatin s list f lifetime members. Mr. Nlker stated the Fundatin will be reviewing this and ther levels f giving. Mr. Nlker infrmed the Trustees that he has resigned his psitin t jin a family business in Suth Carlina. The Trustees thanked Mr. Nlker fr his service t the Cllege and the Fundatin and wished him well in his new endeavrs.
PROGRAM REVIEW Jennifer Temple, Faculty, prvided a review f the Bilgy prgram. The Bard thanked Ms. Temple fr her presentatin. Marilyn Duttn, Instructinal Services, prvided a review f her duties and activities. The Bard thanked Ms. Duttn fr her presentatin. REPORTS Finance Cmmittee The reprt was accepted as submitted. Discussin regarded prtecting the Ullman investment prtfli by mving sme securities int cash. This issue will be placed n the agenda fr the next Bard meeting. Additinal discussin regarded Ullman Fund expenditures apprved in the budget. Chairman Knudsn nted that the budget is nly a framewrk and all Ullman Fund expenditure requests must be apprved by the Bard f Trustees. President The reprt was accepted as submitted. Ms. H. Dershem-Bruce asked abut the MOU between and MCC. President Mickelsen nted the MOU as presented is nly a draft fr discussin purpses and that n actin has been taken. AVPASA The reprt was accepted as submitted. Open Frum fr Public Input Chairman Knudsn called fr public input. There were n cmments frm the public. The meeting adjurned at 7:20 p.m.