MINUTES OF THE REGULAR BOARD MEETING OF THE BOARD OF TRUSTEES OF MAGNA WATER DISTRICT A regular meeting of the Board of Trustees of the Magna Water District was held Thursday,, at 3:00 p.m. at the WWTP Administration Office, 7764 W 2100 S, and Magna, Utah. Trustees Present: Mick Sudbury, Chairman Jeff White Georgia York Staff Present: LeIsle Fitzgerald, District Controller Kim Bailey, Water Operations Manager Steve Williams, Wastewater Operations Manager Also Present: Don Olsen, Epic Engineering David Hartvigsen, Smith Hartvigsen PLLC Clint Dilley, Epic Engineering Berkley Hanks, APA Benefits Marty Cowin, Local 222 Todd Richards, Magna Resident Verl Myers, Magna Resident Art LeFevre, Magna Resident Clint Rogers, Carollo Engineers Dick Bezzant, Magna Resident Mark Crosby, Magna Resident Sharon Rushton, Magna Resident Ann Rushton, Magna Resident Jack York, Magna Resident
Call to Order: Mick Sudbury called the meeting to order. Welcome Public Guests. Mick Sudbury welcomed the public and guests. Approval of Common Consent Items: Minutes of Board meetings held March 13, 2014, March 17, 2014 Workshop, March 17, 2014 Special Board Meeting: The Chair asked if there were any corrections or additions to the minutes of March 2014. There were none. Chair approved the minutes as written. Expenses for March 8, 2014 April 6, 2014: A motion was made by Georgia York, seconded by Jeff White, to approve the expenses in the amount of $393,503.75. The motion was approved as follows: Mick Sudbury, yea, Jeff White, yea, and Georgia York, yea. Bond Payment to Zion s Bank: A motion was made by Georgia York, seconded by Jeff White, to approve the bond payment to Zion s Bank in the amount of $84,884.42. The motion was approved as follows: Mick Sudbury, yea, Jeff White, yea, and Georgia York, yea. Public Comments: Chair recognized Bart Lefevre. Mr. Lefevre addressed the board concerning his sewer line which was installed in 1977 and at that point the lateral was the District s responsibility. At that time the line was inspected and installed within regulations. His sewer lateral joins three houses to the District s main this connection back then was allowed by code, now days it is not. He has had a couple of sewer backups, and needs to get the lateral fixed. The homeowner has talked with Richard Defa to get cost estimates and it is going to be very costly. Mr. Lefevre asked the Board if there was any way the District could help with the costs to fix the problem. The Board indicated that today the regulations state that the homeowner is responsible for their lateral and there is not anything that the District can do. Don Olsen indicated that there have been numerous home owners that this has come up with the older homes in the District. If the District takes ownership of the laterals there will be an unknown amount of the older issues. Previous boards did not open that door and continued with the stand that the home owner is responsible for their lateral, which is also the industry standard in the State of Utah.
David Hartvigsen indicated that a first recourse for Mr. Lefevre would be against the person that the property was purchased from which didn t disclose that the lateral was servicing three houses. Discussion and possible motion of the recommendations from APA Financial Group to the Magna Water District 401(k) plan: A motion was made by Georgia York, seconded by Jeff White, to approve the recommended watch list. The motion was approved as follows: Georgia York, yea, Mick Sudbury, yea and Jeff White, yea. Discussion and possible motion of retaining the Washington Lobbyist for 2 nd quarter of 2014: A motion was made by Georgia York, seconded by Jeff White, to approve the payment of second quarter to retain the Washington lobbyist for the second quarter. The motion was approved as follows: Georgia York, yea, Jeff White, yea and Mick Sudbury, yea. Discussion and possible motion of the Salt Lake County storm drain project addressing loops and conflicts for the District: A short discussion was held on the possibility of the District s crew doing the work on the loops, it was decided that it would be best to wait and take each situation as it comes and make that decision at that time. A motion was made by Georgia York, seconded by Jeff White, to approve the loops that will conflict with the Salt Lake County storm drain project with an estimated cost of $28,068. The motion was approved as follows: Georgia York, yea, Jeff White, yea and Mick Sudbury, yea. Discussion and possible motion of the status of the GIS project: Epic Engineering presented briefly the GIS project that they have been working on for the District. The Board decided to discuss further the next step in another upcoming board meeting. Discussion and possible motion of the approval of the secondary water base fees charged: A motion was made by Georgia York, seconded by Jeff White, to approve the modification of schedule A of the District s AR&R s on the method and interpretation of charging the secondary water rates. The motion was approved as follows: Georgia York, yea, Jeff White, yea and Mick Sudbury, yea. Discussion and possible motion of possible projects to use the available bonding capacity on: Kim, LeIsle and Steve indicated that they had discussed a few projects that would be beneficial to the District to get complete with the additional bonding capacity that the District has from the GO Bond vote back in November of 2004. The two projects were presented to the Board. One project would be a brine-line from the EDR to the wastewater treatment facility to carry the waste from the EDR to the wastewater treatment plant the line would also alleviate some of the load on the main sewer line running along 7200 W, which is at capacity. The brine line will also reduce the hydraulic flow of the wastewater plant not needed to treat that water,
other small sewer line projects that could be included in the project which would reroute the flow of some sewer mains. The estimated cost for this project would be $2,135,259. The second project that the funds could be used on would be the secondary water high zone reservoir and pipelines. Include a new storage reservoir and a pipeline down from the reservoir and through coon creek subdivision and tie into the pipeline along 8400 W and to include two schools and churches. The approximate cost for this project is $2,958,800. Mick asked if we had to use the bonding or use reserves for these projects. The pipeline would allow an additional 830 RE s to hook onto the secondary system. The Board decided to continue this agenda item at an upcoming board meeting. Discussion and possible motion of contacting Ken Garff to purchase trucks #63 and #69: The Board indicated that they wanted to continue to try and contact Ken Garff to see if they will purchase them from the previous offer and report back to the Board. Discussion and possible motion of sludge press maintenance by Huber: A motion was made by Georgia York, seconded by Jeff White to approve the maintenance by Huber for the price of approximately $13,956.44. The motion was approved as follows: Georgia York, yea, Jeff White, yea and Mick Sudbury, yea. Discussion on the request from Rushton Estates/Earth Lank Development regarding the secondary irrigation line requirements: A motion was made by Georgia York, seconded by Jeff White, to approve the Rushton Estates/Earth Land Development to be required the stipulations made back in 2006 regarding the development. Reason being is that there was a sewer and water availability letter sent to Salt Lake County back in 2006. The motion was approved as follows: Mick Sudbury, yea, Jeff White, yea and Georgia York, yea. Discussion of paying the AWWA 2014 annual dues in the amount of $1,416: A motion was made by Georgia York, seconded by Jeff White, to approve payment of the AWWA dues in the amount of $1,416. The motion was approved as follows: Georgia York, yea, Jeff White, yea, Mick Sudbury, yea. Discussion of paying the banquet costs at the WEAU Conference: A motion was made by Georgia York, seconded Jeff White, to not pay for the families of the employees banquet ticket. The motion was approved as follows: Jeff White, yea, Mick Sudbury, yea, and Georgia York, yea. Discussion of paying the Magna Chamber of Commerce 2014 annual membership dues in the amount of $400.00: A motion was made by Georgia York, seconded by Jeff White, to approve payment of the Magna Chamber of Commerce of $200. Motion was approved as follows: Mick Sudbury, yea, Jeff White, yea and Georgia York, yea. Water Distribution/Production: 1. Water production report: Kim Bailey indicated to the Board that the District
used 85.3 million gallons and 89% return from the treatment plant. Average of 2.8 MGD. Year to date is up 10%. 2. Call out report: Kim reported to the Board that there were four call outs for leaks; two were customer side, main line break in the middle of the night Tuesday night. Water had to be turned on that was shut off. 3. Report on Haynes Well #4 pump house project: Clint Dilley presented to the Board a picture/plaque for the completion of the Haynes Well #4. The final cost of the well came in considerably lower than estimated. WWTP Operation/Collection System: Steve reported that the WWTP is running real good right now. They got a new permit and have had Carollo Engineers and Epic Engineering review the permit. There is going to be a lot of changes in the permit within the next three years. The collections have been cameraing and cleaning lines. The new GIS project will be able to pinpoint exactly where they have been and where they are at. 1. Call out report: Steve reported to the Board that there were no call outs on the collection side and one for a power outages and the generator kicked on. Mick indicated that the grounds around the admin building looked really nice. Other Business: LeIsle indicated that the office received a letter from Wadsworth Construction requesting to be billed as a connection for water usage. Wadsworth indicated that they will be using a large amount of water for a project. The Board indicated that they could be treated as a temporary connection and billed the customer rates. Engineers recommend that the size of the connection be limited. Meet in closed session immediately to discuss land purchase negotiations: Motion was made to meet immediately in closed session by Georgia York. The motion was seconded by Jeff White. Motion was approved as follows: Jeff White, yea, and Georgia York, yea at 4:38 p.m. Mick Sudbury entertained a motion to close the closed session and reopen the public meeting at 5:07 p.m. Motion was made by Georgia York, seconded by Jeff White. Motion was approved as follows: Jeff White, yea, Georgia York, yea and Mickey Sudbury, yea.
Discussion and possible motions on matters addressed in closed session: A motion was made by Georgia York, seconded by Jeff White, to allow staff to negotiate the purchase of approximately 2 acres of property from Kennecott and purchase of an easement if necessary for the amounts discussed in the closed session. The motion was approved as follows: Jeff White, yea, Georgia York, yea and Mick Sudbury, yea. Adjourn: The meeting was adjourned at 5:09 p.m. Attest Chairperson