NORTHERN ALBERTA INSTITUTE OF TECHNOLOGY Minutes of the One hundred twenty fourth regular meeting of the Board of Governors Monday, 4:00 to 6:00 pm O102P Governors Boardroom Members Present: James Cumming Diane Brickner Kerry Brown Darcy Corcoran Dr. Glenn Feltham Jeff Fitzner Vincent Frankiw Teagan Gahler Brent Hesje Allan Mah Keith Meagher Kevin Nabholz Mark Ohe Larry Spagnolo Leanne Telford Randy McLeod (via teleconference) Recorder: Corie Phillips Others Present: Dr. Ray Block Dr. Paula Burns George Andrews Roxanna Stumbur Terry Sulyma Thomas Djurfors Govind Pillai Regrets: Don Metz 1. Call to Order The meeting was called to order at 4:00 pm. The members provided roundtable introductions along with what they love about NAIT. a) Approval of Agenda Moved by Allan Mah that the agenda for the meeting be approved as presented. b) Approval of Minutes of May 2, 2011 Moved by Kevin Nabholz that the minutes of May 2, 2011 be approved as presented. c) Business Arising from Minutes There was no business arising from the minutes.
Board of Governors, NAIT Page 2 2. NAIT Executive Reports a) Office of the President and CEO Dr. Glenn Feltham provided an overview of the revised layout of the Board agenda to focus discussion on strategy. Glenn advised that there will continue to be a strategic focus at each meeting from here on in starting with today s NAIT 2021 Positioning NAIT for the future, followed by the Perkins and Will City Centre redevelopment presentation during the Board fall dinner. Glenn provided a review of his first six months as President and CEO focusing on four areas namely engagement, postsecondary collaboration, Board governance, and building the leadership team. Engagement focused on expectations as to how we would work together through consultation and discussion; get to know NAIT and himself; and where opportunities exist for change through a first ever conducted employee engagement survey resulting in six common areas for improvement. Through postsecondary collaboration he discussed NAIT joining Polytechnics Canada and the strategic alliance with SAIT entering into a MOU (memorandum of understanding) to cooperate together toward developing a strategic alliance. b) Provost and VP Academic Dr. Paula Burns highlighted the considerable time spent by a group of leaders developing the 12 core components of NAIT s new academic model. The new academic model is anticipated to be fully implemented by September 2013 proceeding in ways that will continue to build both organizational health and long term sustainability for NAIT. A couple of the major milestones for the upcoming year include: Change Leadership Education sessions for cross section of leaders at NAIT and completion of program mapping for all certificate, diploma, and degree programs. Two new programs will begin this fall are Alternative Energy Technology and Wireless Systems Technology. c) VP Administration and CFO Dr. Ray Block reported that net savings and investment earnings were the two largest contributors to the surplus that was reported at year end 2010/11. NAIT is reviewing ways to reinvest these savings in our educational programs and in our applied research opportunities that are designed to meet the needs of learners, the economy, and society in Alberta and beyond. The busiest season of the year for Capital Projects and Facilities Operations has resulted in the completion of many projects over the summer, and several ongoing. There was a formal launch of the NAIT Respectful Workplace and Learning Environment Guideline, Policy, and Procedure. Lastly, newly recruited as the Manager of Custodial and Grounds at NAIT is Tony Lake who previously served as the Senior Manager for Custodial and Facility Services at the University of Alberta. d) VP External Relations and CDO George Andrews advised that revenue growth has been hampered by a lack of approval to proceed on CAT. For Corporate and International Training, there has been a significant year over year increase, business process review, and process controls completed. The new Director of Government Relations, Thomas Djurfors, has put the department back on track to meet business objectives over the next few business cycles which were previously impacted not having the position filled. The Director of Marketing and Communications and the Media Relations Officer positions have now also been filled with competent individuals.
Board of Governors, NAIT Page 3 Moved by Leanne Telford that the NAIT Executive Reports be accepted for information. 3. Committee Reports 3.1 Academic Council Dr. Glenn Feltham advised there was nothing to report. 3.2 Advocacy Committee Chair James Cumming advised there was nothing to report. 3.3 Campus Development Committee a) Minutes of May 9, 2011 b) Minutes of May 17, 2011 Minutes of September 21, 2011 The minutes were provided for information purposes only. Moved by Kevin Nabholz that the minutes of May 9, 17, and September 21, 2011 be accepted as information. c) Motions for Approval Moved by Mark Ohe that the Board of Governors approve the sale of the Disposition Lands to the City of Edmonton for $704,000 (exclusive of GST) subject to the actual land area as determined by legal survey, and to request the Minister of Advanced Education and Technology to seek approval of the Lieutenant Governor in Council, as required by section 67(1.1)(a) of the Post-secondary Learning Act. Moved by Diane Brickner that the Board of Governors approve the purchase from the City of Edmonton of 103 Street NW between Princess Elizabeth Avenue and 118 Avenue NW for $670,000 (exclusive of GST), subject to the actual land area as determined by legal survey and to the passage by the municipal council of the City of a Bylaw for the closure of the subject road as a public roadway. Moved by Mark Ohe that the Board of Governors approve the proposed landscaping and improvements south of the Activity Centre required as a result of the proposed construction of the NAIT LRT Station.
Board of Governors, NAIT Page 4 Moved by Darcy Corcoran that the Board of Governors approve the addition of the following to NAIT s naming grids: NAIT Main Campus GIFT LEVEL NAMING OPPORTUNITY $300,000 1CX2 - Corridor - Main Floor, HVAC (BET) $50,000 U103 Classroom Main Floor, Culinary Moved by Darcy Corcoran that the Board of Governors approve the donor recognition as follows: NAIT Building and Environmental Technologies (C) Wing (C1X2; 6 year term) ConocoPhillips ($300,000 cash) NAIT Technical Building (E) Classroom (E019; 5 year term) Xerox Canada ($51,540 total donation - $42,900 lease of equipment, $8,640 training) NAIT Sandvik Coromant Centre for Machinist Technology (N) Classroom (N103; 10 year term) Alberta Oil Tool ($50,000 cash) NAIT Medical Building (F) Wing (F1X1; 3 year term) Medical Imaging Consultants ($1,024,000 total donation - $716,800 equipment and lab time, $307,200 support) NAIT Centre for Apprenticeship Technologies Patricia Campus (P) Classroom (P105; 10 year term) GRUNDFOS ($50,000 total donation - $45,000 equipment, $5,000 scholarships) NAIT Centre for Heavy Equipment (A) Classroom (A109; 10 year term) The Princess Auto Foundation ($250,000 cash) 3.4 Executive Committee Chair James Cumming advised that he will be utilizing the Executive Committee in the near future for a review of Glenn s Performance Management Plan (PMP) and ensuring a subcommittee meeting is held following each Board meeting for feedback of the Board meeting prior.
Board of Governors, NAIT Page 5 3.5 Finance & Audit Committee a) September 19, 2011 Moved by Kerry Brown that the minutes of the Finance and Audit Committee meeting of September 19, 2011 be accepted as information. b) NAIT Financial Statements and Annual Report for the Fiscal Year Ended June 30, 2011 Kerry Brown advised that the meeting with the auditors on September 19, 2011 revealed that NAIT was exemplary in their audits. Kerry also advised that the nature of financial reporting for institutions is going through some transition and meetings will be conducted by the Government to review the changes, meetings which any Board member is welcome to attend but will be attended by Kerry Brown and Dr. Ray Block. Moved by Kerry Brown that the Board of Governors approve NAIT s audited consolidated financial statements for the fiscal year ended June 30, 2011. Dr. Ray Block provided a summary presentation of the Annual Report highlighting various key areas and accomplishments of NAIT. Moved by Kerry Brown that the Board of Governors approve NAIT s Annual Report for the fiscal year ended June 30, 2011, with such nonsubstantive changes that management of NAIT considers necessary or advisable. ACTION: Members requested a package of information including statistics to refer to when dealing with Government (example - turnaway numbers, tuition amounts, etc). c) Motions for Approval Moved by Kerry Brown that the Board of Governors approve the proposed tuition fees for the 2012/13 academic year. Moved by Kerry Brown that the Board of Governors approve the construction, planning and design, and interest on loan during construction period ($23,306,432) be financed 100% from Alberta Capital Finance Authority loan, with $12.2 million internal funds previously approved for the Parkade be accounted for as follows: a) $2,216,207 continue to be allocated within Internally Restricted Net assets for the construction of the pedway from the Parkade to the proposed Centre for Applied Technologies building;
Board of Governors, NAIT Page 6 b) $1,106,244 continue to be allocated within Internally Restricted Net Assets as contingency for the construction of the Parkade; c) $8,877,549 returned to Unrestricted Net Assets. Moved by Kerry Brown that the Board of Governors approve the appropriation of $670,000 plus applicable GST (subject to the actual land area as determined by legal survey) from Unrestricted Net Assets for the purchase of 103 Street NW between Princess Elizabeth Avenue and 118 Avenue NW. Moved by Kerry Brown that the NAIT Board of Governors approve the appropriation of $580,000 capital funds from unrestricted net assets to fund the proposed landscaping and parking improvements associated with the LRT station development. Moved by Kerry Brown that the Board of Governors approve an appropriation of $12 million to the Academic Development Fund from Unrestricted Net Assets. 3.6 Foundation Trustees a) NAIT Foundation Trustees Minutes of the September 19, 2011 Meeting Moved by Kerry Brown that the minutes of the Finance and Audit, Foundation Trustees meeting of September 19, 2011 be accepted as information. b) NAIT Foundation Financial Statements for the Fiscal Year Ended June 30, 2011 Povided for information purposes only. 3.7 Governance Committee a) Minutes of May 26, 2011 Minutes of September 7, 2011 Moved by James Cumming that the minutes of the May 26 and September 7, 2011 Governance Committee meeting be accepted as information.
Board of Governors, NAIT Page 7 b) Motion for Approval Moved by James Cumming that the Board of Governors approve the Board subcommittee appointments as follows: Academic Council add Teagan Gahler; Human Resources Committee add Keith Meagher and remove Larry Spagnolo Advocacy Committee add Allan Mah and add/designate Larry Spagnolo as Chair; Executive Committee add Randy McLeod and Larry Spagnolo; Governance Committee add Keith Meagher and designate Randy McLeod as Chair. 3.8 Human Resources Committee 4. Presentations Chair James Cumming advised there is nothing to report. a) NAIT 2021 (Positioning NAIT for the Future) Glenn provided an overview of the objective of creating a positioning statement that will align with our mission, vision, and value statements best achieved through extensive consultation and a collaboration process. The document enclosed in the agenda package sets out preliminary thoughts on positioning NAIT to be the most relevant and responsive post-secondary institution in Canada, and to be one of the world s leading polytechnics. It was developed through feedback from the engagement survey, wide ranging discussions with individuals and groups at NAIT and through extensive discussions with our external community (including government). The document will continue to change and evolve through consultation through community, alumni, stakeholder, and Board members through various meetings such as town halls. Glenn s hope is to have most of the consultation completed during the month of November to provide a document ready to share with Board members prior to the winter break. Glenn asked Board members to think about three thoughts: What is your overall thought of the vision presented? What do you feel is missing from the vision? What involvement would you like to have as an individual and/or like the Board to have in this process? Roundtable thoughts were shared with Glenn briefly included: - Document should include more Aboriginal involvement - Safety should be built into education - Ensure the education continues to be relevant for students. - What is the change rollout, methodology?
Board of Governors, NAIT Page 8 5. Schedule b) Perkins & Will Presentation on Airport Lands (to be delivered over dinner in Ernest s to the NAIT Board of Governors) Perkins & Will provided a presentation over dinner to the Board members. For information purposes only. 6. Correspondence For information purposes only. 7. Board Member Contact List For information purposes only. 8. Next Board Meeting The next Board meeting will be on Monday, December 5, 2011 followed by the Festive Dinner in Ernest s Dining Room at 6:00 pm, invitations will be sent out within the next month. 9. Adjournment Moved by Allan Mah that the meeting be adjourned at 6:14 pm. Corie Phillips, Recorder James Cumming, Chair