BOARD OF TRUSTEES Monday, Spina Administration Building Board Room 1-321, Brighton Campus 4:00 PM Present: John L. Bartolotta, Chair Grace S. Tillinghast, Vice Chair Jeffrey Adair Howard Konar, Chair, Finance and Facilities and Policy and Planning Committees Barbara P. Lovenheim, Chair, Personnel and Programs Committee Corina E. Neelin, Student Trustee John R. Parrinello Kevin T. Stickles Wayne K. Gilman, Honorary Trustee Nathan J. Robfogel, Honorary Trustee Richard Warshof, Honorary Trustee Alice H. Young, Chair Emerita, Honorary Trustee Anne M. Kress, President Linda M. Hall, Secretary, Board of Trustees Absent: Kenneth G. Goode Allen K. Williams 1000 East Henrietta Rd., Rochester, NY 14623 Phone (585) 292-2000 www.monroecc.edu
Introduction and Opening Remarks John L. Bartolotta, Chair, Board of Trustees, called the meeting to order and quorum was established at 4:03 p.m. Open Forum Linda M. Hall, Secretary, Board of Trustees, introduced the Open Forum. No speakers were registered to present to the Board of Trustees. Consent Agenda The following items were proposed to be adopted and approved by consent. Board of Trustees: A. Minutes of the October 21, 2013 meeting. Finance & Facilities: Operating disbursements totaled $6,525,085.04 for the month of September 2013 and $30,749,734.07 for the month of October 2013, subject to final audit. (A detailed listing is available upon request.) Personnel & Programs: B. Consent Calendar 1. Non-Contract - Retirement 2. Professional Staff - Appointment 3. Teaching Faculty - Retirement 4. Teaching Faculty - Adjunct - Appointment 5. Support Staff - Promotions - Appointments - Retirements - Separation from Service Mr. Bartolotta requested that the Consent Agenda be adopted. The motion was made, seconded and approved unanimously.
FINANCE AND FACILITIES COMMITTEE RESOLVED, That the Board of Trustees of Monroe Community College accepts the Interim Financial Reports as of September 30 and October 31, 2013. (F23-2013) *** RESOLVED, That the Board of Trustees of Monroe Community College authorizes the purchase of items over $20,000 as listed for the months of September and October, 2013. (F24-2013) *** RESOLVED, That the Board of Trustees of Monroe Community College amends the 2012 2013 Operating Expenses from the budgeted amount of $122,309,000 to the final adjusted amount of $119,457,204 in accordance with the Annual Financial Report for the year ended August 31, 2013. (F25-2013) *** RESOLVED, That the Board of Trustees of Monroe Community College approves the Annual Financial Report to SUNY for the fiscal year ended August 31, 2013. (F26-2013) *** RESOLVED, That the Board of Trustees of Monroe Community College approves the annual audit of Monroe Community College for the fiscal year ended August 31, 2013, as approved by Bonadio & Co., LLP. (F27-2013)
FINANCE AND FACILITIES COMMITTEE RESOLVED, That the Board of Trustees of Monroe Community College adopts the College s policy entitled Tobacco-Free Policy dated September 1, 2014. (F28-2013) Information Items 1. Presentation Annual Audit Report By Jean Close, CPA, Partner and Jon Miller, Audit Manager, Bonadio and Co., LLP 2. Purchases under $20,000 for September and October, 2013 3. CIP Status Report as of November 11, 2013 4. Grants Report as of September 13-November 5, 2013
PERSONNEL AND PROGRAMS COMMITTEE RESOLVED, That the Board of Trustees of Monroe Community College approves the appointment of Salvatore Simonetti as Director of Public Safety effective January 2, 2014. (P35-2013)
BOARD OF TRUSTEES RESOLVED, That the Board of Trustees of Monroe Community College conduct an Executive Session pursuant to Public Officers Law 105, subsection (e). (T14-2013) Information Items 1. Monroe Community College Foundation Report 2. President s Remarks 3. Staff Recognition The Board entered into Executive Session at 4:54 p.m. and adjourned at 6:10 p.m. The Board meeting reconvened and adjourned at 6:10 p.m.
Information Items Ms. Jean Close, CPA, Partner, Bonadio & Co., LLP presented the annual audit findings for the year ended August 31, 2013. Chief Financial Officer and Vice President of Administrative Services, Hezekiah Simmons, thanked Ms. Close and her team from Bonadio and Mr. Mike Quinn, Controller, and his team for their efforts in regards to the Audit. Mr. Simmons reported on key financial highlights related to revenue, expenses, enrollment and the balance sheet as follows: Enrollment saw decreases in both full-time (2.2%) and part-time (8.5%) enrollment contribute to the 3.6% variance compared to both prior year and budget. We anticipate a significant improvement in the yield curve for the spring. Enrollment Management is addressing the shortfall. Despite the enrollment performance, revenue grew by 1.1% driven primarily by the increase in State Aid and has achieved 22% of the budget. Expenses appear to be growing at a more rapid rate than the budgeted amount (1.6%), it is partly the results of some one-time items representing 55% of the growth: Real estate taxes and facility condition assessment on the recently purchased State Street facility - $215K. Greater Rochester Enterprise (GRE) membership and Visiting Scholars Series - $90K. Timing of property insurance payments - $70K. Despite these non-recurring items, current year s achievement is in line with prior years. Cash and Investments and Fund Balance are in line with prior year, both growing by about 1%. MCC Foundation Chairman Dan Burns gave his Foundation report. Mr. Burns reported on the extraordinary gift received from Robin and Tim Wentworth - $2.25 million. The gift has created the Wentworth Family Endowed Scholarship Fund which will provide 40 full tuition scholarships each year in perpetuity. The Wentworth s were presented with the Foundation s highest honor, the Salute to Excellence award at the 24 th Annual Salute to Excellence dinner on November 14. At the Salute to Excellence, four outstanding alumni were inducted into the Alumni Hall of Fame: Victor Gomez, retired from the U.S. Army, class of 1990; Anita Pelletier, counsel at Nixon Peabody, LLP, class of 1988; Eric Smith, owner and President of CMI Communications, class of 1984; Kevin Stickles, Vice President of Human Resources for Wegmans Food Markets and MCC Trustee, class of 1988.
Information Items (cont d) Next Mr. Burns reviewed the Foundation s Every Bright Futures initiative. This initiative is focused on growing the number of scholarship awards available to students and growing the Foundation s academic endowment in support of student success. 48.6% of MCC students today graduate debt-free. Mr. Burns also pointed out the Activity Report for the MCC Foundation which was handed out. The report documents gifts and pledges received, summary of activity for the given period and results for all the various projects and goals for the upcoming period. This report will be shared four times a year. President Kress highlighted items included in the Board packets: MCC Corporate College Catalog Corporate College focuses on providing workforce training and development for businesses and individuals. The catalog summarizes the comprehensive offerings of both degree and non-credit career and technical education programming offered at MCC. Dr. Kress thanked Vice President Todd Oldham for his work in developing this comprehensive catalog. Crisis and Opportunity Aligning the Community College Presidency with Student Success. This is an article put together by the Aspen Institute around community colleges succeeding in securing strong outcomes for students in learning, persisting, transferring to four-year colleges, graduating with degrees and certificates and finding good jobs. Also, the article speaks to the importance of adapting the way college s recruit, train, and hire new presidents so that even more can meet the challenge of helping students succeed while on campus and beyond. President Kress received the article while attending the ACCT conference and pointed out that we will continue to hear more and more from the The Aspen Institute. Briefing paper on Veterans Services MCC continues to get recognized for its extensive programs and support services for veterans. These briefing papers are distributed to the state, county and federal officials on a monthly basis. As part of the Finger Lakes Regional Economic Development Council (FLREDC) visit on November 18, the seven NYS Commissioners made MCC s Applied Technology Center their only stop on the bus tour. The team was extremely impressed with ATC and its faculty, staff and students. The Regional Economic Development Council competition results will be announced on December 11.
Information Items (cont d) SUNY 2020 Grants (Part 2) MCC is involved in two grant proposals; one regarding workforce development in the manufacturing sector including regional partners and one with SUNY IT on nanoscale science activities including SUNY-wide partners. Holiday Reception The Holiday Reception will be held on Monday, December 16, 3:30-5:30 p.m. in the R. Thomas Flynn Campus Center, Warshof Conference Center, Monroe A&B. Once again, the Kress-Davis family will match each dollar donated by MCC employees to the Snowflake Scholarship fund. Respectfully submitted, Linda M. Hall Secretary, Board of Trustees