SAN BERNARDINO VALLEY MUNICIPAL WATER DISTRICT 380 E. Vanderbilt Way, San Bernardino, CA 92408 BASELINE FEEDER WORKSHOP AGENDA 3:00p.m. Monday, September 24,2012 CALL TO ORDER 1. PUBLIC COMMENT Any person may address the Board on matters within its jurisdiction. 2. DISCUSSION ITEMS A. Update on the Status of the Baseline Feeder Well Replacement Project (Page 2) B. Open House and Commencement Ceremony for the Baseline Feeder Project (Page 3) 3. ADJOURNMENT PLEASE NOTE: Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the District's office located at 380 E. Vanderbilt Way, San Bernardino, during normal business hours. Also, such documents are available on the District's website at www.sbvmwd.com subject to staff's ability to post the documents before the meeting. The District recognizes its obligation to provide equal access to those individuals with disabilities. Please contact Lillian Jaramillo at (909) 387-9214 two working days prior to the meeting with any special requests for reasonable accommodation. 1/6
DATE: September 24, 2012 TO: FROM: SUBJECT: Board of Directors Baseline Feeder Committee Douglas Headrick, General Manager Wen Huang, Principal Engineer Update on Status of Baseline Feeder Well Replacement Project The construction of the Baseline Feeder Well Replacement Project has been completed. A 7- day continuous test run beginning on August 27 concluded successfully on September 4. Since then the system has been placed into normal operation by West Valley Water District (WVWD) between the hours of approximately 6:30 p.m. and 11 :30 a.m. to take advantage of the time-ofuse incentive discounts offered by the Southern California Edison Company. The system has been operating as designed and expected. Some minor deficiencies and improvements identified during the startup period as part of the punch list items are being finished up by the contractor. The notice of completion for the project was filed on September 11. Final project costs will be presented at the next committee workshop once the project is closed out. Daily system monitoring and routine sampling in accordance with the permit conditions mandated by the California Department of Public Health (CDPH) has been performed by WVWD. The first monthly monitoring report for the system was prepared and submitted to CDPH by WVWD on behalf of Valley District on September 10. A new communication protocol for the Baseline Feeder and the Encanto Booster Station, of which WVWD is the new system operator and coordinator, has been developed. The new protocol will be implemented on September 24. Staff Recommendation: For information only; no action is required. 2/6
DATE: September 24, 2012 TO: FROM: SUBJECT: Board of Directors Baseline Feeder Committee Douglas Headrick, General Manager Wen Huang, Principal Engineer Open House and Commencement Ceremony for the Baseline Feeder Project As part of the community outreach program for the Baseline Feeder Well Replacement Project, staff met with community members on several occasions throughout the design and construction phases of the project. It was requested by the community that a facility tour be provided at the conclusion of the project. In order to facilitate the request and to thank the community for their patience and understanding during the construction, a Community Open House event for the Baseline Feeder System has been planned for 10 a.m., September 28. Notices in both English and Spanish have been mailed to all residents in the vicinity of the project site (see attached) to advise them of the event. Light refreshments along with tours of the facility will be provided. Valley District Director George Aguilar and San Bernardino Councilwoman Virginia Marquez are planning to attend the event to meet with the community members. All Valley District Boardmembers are welcome to attend and participate in the event. In addition, an official commencement ceremony of the new Baseline Feeder System has been scheduled for 10 a.m., October 19. All governing board members of the Baseline Feeder stakeholders and partners are invited to celebrate the completion of the project. Attachments: 1. Invitation to the Community for the Baseline Feeder Open House Event of September 28 2. "Save the Date" for the Baseline Feeder Commencement Ceremony of October 19 3/6
September 14, 2012 Dear Community Members: After two years of design and construction, San Bernardino Valley Municipal Water District (Valley District) has completed the installation of new wells, a pump station and related equipment on West 9th Street, which is called the "New Baseline Feeder Facility." Valley District would like to thank you for your patience and understanding during this lengthy construction project by inviting you to a reception and open house at 10 a.m. Friday, September 28 at the well site at 1811 W. 9th Street. Coffee, donuts and other light refreshments will be provided along with tours of the facility. Valley District Director George Aguilar and staff and San Bernardino Councilwoman Virginia Marquez will also be on hand to meet with you and answer any questions you have about the project, which will help enhance water supply reliability for the region. For additional information or assistance regarding this project, please contact the Valley District Project Manager, Wen Huang, at (909) 387-9223 or wenh@sbvmwd.com. Board of Directors and Officers MARK ALVAREZ Division 1 GEORGE A. AGUILAR Division 2 C.PATRICK MILLIGAN Division 3 MARKBULOT Division 4 STEVE COPELAN Division 5 DOUGLAS D. HEADRICK General Manager 4/6
September 14, 2012 Estimados miembros de Ia comunidad: Despues de dos anos de diseno y construccion, el Distrito de Aguas del Valle de San Bernardino ha completado Ia instalacion de dos pozos nuevas, una nueva planta de bombeo e infraestructura relacionada para Ia nueva planta de bombeo "Baseline Feeder." El Distrito quisiera agradecer su paciencia y apoyo durante el periodo de construccion e invitarle a una recepcion a las 10 de Ia manana el viernes, 28 de septiembre, en Ia nueva planta localizada al 1811 West 9th Street. Se ofreceran cafe, rosquillas y refrescos ligeros asf como visitas guiadas poria nueva planta. El personal del Distrito incluyendo al Director George Aguilar asf como Ia Concejal Virginia Marquez estaran disponibles para platicar con usted y contestar cualquier pregunta que tenga sabre el proyecto, el cual mejorara el suministro fiable de agua en Ia region. Si desea mas informacion sabre este proyecto, favor de ponerse en contacto con Wen Huang, el gerente de projectos, llamando al (909) 387-9223 o mediante su correo electronico, wenh@sbvmwd.com. Board of Directors and Officers MARK ALVAREZ Division 1 GEORGE A. AGUILAR Division 2 C.PATRICK MILLIGAN Division 3 MARKBULOT Division 4 STEVE COPELAN Division 5 DOUGLAS D. HEADRICK General Manager 5/6
allen BERNARDINO MUNICIPALY WATER DISTRICT