BOARD OF DIRECTORS Monday, February 06, 2017-3:00 p.m. Cuesta College San Luis Obispo Campus Associated Students Auditorium, building 5400, room 5401 Highway 1, San Luis Obispo, California APPROVED MINUTES A. CALL TO ORDER The Foundation President Anita Robinson called the meeting to order at 3:08 p.m. B. INTRODUCTIONS, ANNOUNCEMENTS AND ROLL CALL Jim Anderson Patricia Ewins Monica Millard Iris Swisher Casey Appell Rob Garcia Kate Morgans Dan Troy Bryce Boggs Nella Girolo Debbie Perrault Terry Vigil Jeff Buckingham Gary Harkins Hunter Perry Scott Wall Michael Cabassi Doug Hilton George Pudlo Tim Williams Bill Carpenter Mary Howell Anita Robinson Deborah Wulff Roxanne Carr Grigger Jones Anneka Scranton Michael Constable John Knutson Mike Shaw Jeff Darnton Jano Kray Laurie Sinton Susan Dressler Dee Lacey Gil Stork - Present - Not Present ADVISORY STAFF: Shannon Hill ADVANCEMENT STAFF: Rick Camarillo, Jessica Strano and Karen Tacket. C. APPROVAL OF AGENDA ACTION ITEM Motion to approve as presented: Williams/Swisher Passed by a majority vote of the Foundation Board of Directors and unanimously by those members present to approve the Foundation Board of Directors agenda for Monday, February 06, 2017 as presented. Yes (23) Anderson, Cabassi, Carr, Constable, Garcia, Girolo, Harkins, Hilton, Howell, Jones, Kray, Lacey, Morgans, Perrault, Pudlo, Robinson, Scranton, Shaw, Absent (13) Appell, Boggs, Buckingham, Carpenter, Darnton, Dressler, Ewins, Knutson, Millard, Perry, Vigil, Wall and Wulff. D. PUBLIC COMMENT No comment. E. APPROVAL OF MINUTES ACTION ITEM Motion to approve as presented: Carr/Perrault Passed by a majority vote of the Foundation Board of Directors and unanimously by those members present to approve the 1
Foundation Board of Directors minutes for the regular meeting of Monday, November 7, 2016 as presented. Yes (23) Anderson, Cabassi, Carr, Constable, Garcia, Girolo, Harkins, Hilton, Howell, Jones, Kray, Lacey, Morgans, Perrault, Pudlo, Robinson, Scranton, Shaw, Absent (13) Appell, Boggs, Buckingham, Carpenter, Darnton, Dressler, Ewins, Knutson, Millard, Perry, Vigil, Wall and Wulff. F. COMMUNICATIONS The Foundation Board of Directors communication binder was circulated. G. PROGRAM Foundation board participated in a group activity: Crafting a personal statement for why they support Cuesta College. H. BUSINESS AGENDA 1. Quarterly Financial Report Rick Camarillo summarized the quarterly financial statements presented at the meeting. 2. Measure L Update A quarterly update was provided by Dan Troy on the Measure L implementation. Continued updates can be found on the website. www.cuestacollegebond.info 3. Foundation President s Open Discussion Foundation President Anita Robinson opened the floor for thoughts and discussion. A recommendation was made to send out an email notice to board members for last gift and amount. A recommendation was made to bring in someone from Counseling to learn about academic probation. A recommendation was made to bring in students to play music. A recommendation was made to learn about the national movement on Promise programs. I. ACTION ITEMS 1. Nomination for Election to the Board of Directors Dee Lacey presented the new board member nominated for election to the Board of Directors for a term from, February 6, 2017 to June 30, 2019: Bill Mortimer. Motion to approve as presented: Lacey/Girolo Passed by a majority vote of the Foundation Board of Directors and unanimously by those members present to 2
approve the new Foundation Board of Directors member Bill Mortimer for a threeyear term, February 6, 2017 to June 30, 2019 as presented. Yes (22) Anderson, Cabassi, Carr, Garcia, Girolo, Harkins, Hilton, Howell, Absent (13) Appell, Boggs, Buckingham, Carpenter, Constable, Darnton, Dressler, Ewins, Knutson, Millard, Perry, Vigil, Wall and Wulff. 2. J.P. Morgan Private Equity Kate Morgans presented the finance committee s recommendation to add J.P. Morgan s PEG Global Private Equity Institutional Investors VI LLC to the endowment portfolio. It was recommended to get references from J.P. Morgan and see if the fee could be negotiated lower. If these achievements clear the motion would take action. An updated email would be set to the board. Motion to approve as presented: Morgan/Grigger Passed by a majority vote of the Foundation Board of Directors and unanimously by those members present to approve adding J.P. Morgan s PEG Global Private Equity Institutional Investors VI LLC to the endowment portfolio; however, with the exception, that the foundation receives qualified references from J.P. Morgan and see if the fee is negotiable as presented. Yes (22) Anderson, Cabassi, Carr, Garcia, Girolo, Harkins, Hilton, Howell, Absent (13) Appell, Boggs, Buckingham, Carpenter, Constable, Darnton, Dressler, Ewins, Knutson, Millard, Perry, Vigil, Wall and Wulff. 3. Quasi Endowment Policy Rick Camarillo presented the process of how the Foundation handles quasiendowed accounts. Motion to approve as presented: Garcia/Troy Passed by a majority vote of the Foundation Board of Directors and unanimously by those members present to approve the Quasi Endowment Policy as presented. Yes (22) Anderson, Cabassi, Carr, Garcia, Girolo, Harkins, Hilton, Howell, Absent (13) Appell, Boggs, Buckingham, Carpenter, Constable, Darnton, Dressler, Ewins, Knutson, Millard, Perry, Vigil, Wall and Wulff. 4. Tax Return 2015 Rick Camarillo presented the 2015 Tax Return. 3
Motion to approve as presented: Morgans/Troy Passed by a majority vote of the Foundation Board of Directors and unanimously by those members present to approve the 2015 Tax Return as presented. Yes (21) Anderson, Cabassi, Carr, Constable, Girolo, Harkins, Hilton, Howell, Absent (15) Appell, Boggs, Buckingham, Carpenter, Constable, Darnton, Dressler, Ewins, Garcia, Knutson, Millard, Perry, Vigil, Wall and Wulff. J. REPORT FROM FOUNDATION PRESIDENT Foundation President Anita Robinson had nothing to report. K. REPORT FROM THE SUPERINTENDENT/PRESIDENT Superintendent/President Gil Stork reported the following: There was a Promise Panel held on February 2, 2017. He discussed the Promise scholarship and the possibility of expansion. There will be an open forum available on Friday, February 10, 2017 to listen to candidates for the position of Vice President of Student Services and College Centers. District Dialogs will be begin in March and end in April 2017. The goal for these dialogs are to keep key members of the community involved and informed about Cuesta College. L. REPORT FROM THE EXECUTIVE DIRECTOR Executive Director Shannon Hill reported the following: The Second Quarter Contribution Report was reviewed. She recommended members to join the Friday forum to provide input on the Vice President of Student Services and College Centers. Through the Cuesta College Legacy Challenge, you can increase support for student success today while making a lasting impact on thousands of students lives in the future. When you include Cuesta College in your estate plans by May 15, 2017, our amazing Legacy Challenge sponsors, Bob and Debbie Wacker, will donate $1,000 in your honor to support this year s Cuesta Fund. The 2017 Women of Distinction event will be held on Thursday, March 23, 2017, from 4:00 p.m. 6:00 p.m. The 6th Annual Edúcate- Sí Se Puede will be held on Friday, March 31, from 9:00 a.m. 2:00 p.m. She has been meeting with others to revive the Friends of the Art Gallery group. M. REPORTS ASCC President of the Associated Students of Cuesta College Michael Constable highlighted a few items from his presented report. Alumni Relations Committee Vice President of Alumni Relations Tim Williams reported the following: 4
2017 Honored Alumni were recognized at Spring Opening Day. Jim Gregory and Frank Mecham shared powerful testimonies to Cuesta s part in their success. Ted Emrick was unable to attend as he was in Mexico. Honored Alums will also be recognized at the Awards Luncheon to be held on Friday, March 24, 2017 from 12:00 2:00 PM. Formal invitations will arrive mid- February. We are working to grow our Alumni Facebook and LinkedIn audience. Currently, Cuesta College Alumni Facebook has 460 likes and Cuesta College Alumni LinkedIn has 370 members. We have sent out over 180 save-the-date postcards to former football players, coaches, and supporter for the upcoming Football Reunion to be held on Friday, April 21, 2017. A formal invitation is in progress and will go out early-march. Board of Trustees San Luis Obispo County Community College District Board of Trustees position is vacant. Classified Employees Classified employee Hunter Perry was absent. Development Committee and Cuesta Fund Campaign Vice President of Development Debbie Perrault reported the following: Foundation board members continue to volunteer and make thank you calls to donors. Everyone has enjoyed their conversations and the fun aspect of connecting with friends of the college. Because this is a new practice, we are still occasionally getting the element of surprise from donors that we are calling to thank them. The development committee is continuing to work on their one-one prospect assignments. We are currently about half way to our goal of $250,000. The new Legacy Challenge Campaign kicked off in early January 2017. This campaign is designed to identify people/families who have Cuesta College listed in their estate plans. Awesome friends Bob & Debbie Wacker will give $1,000.00 for each new person who has Cuesta in their plans. They will do this up to $20,000.00. Postcards are available to provide to friends or neighbors to help reach the goal of $20,000. The spring phonathon will begin February 21, 2017 and run until March 30, 2017. Faculty John Knutson was absent; a written report was included. Monica Millard was absent; a written report was included. Finance Committee Secretary-Treasurer Kate Morgans reported the following: The December 2016 quarterly Endowment Allocation and Performance Report reflected that the market value of the endowment fund was over $24.2 million. Nominating Committee Vice President of Membership Dee Lacey had nothing to report. N. REPORTS BY BOARD MEMBERS Jano Kray recommended others join the friends of the Art Gallery. 5
O. REPORTS BY STAFF MEMBERS No comments. P. AGENDA ITEMS FOR NEXT MEETING Q. WINE RAFFLE Grigger Jones received the wine raffle prize. R. ADJOURNMENT The meeting adjourned at 4:59 p.m. S. MINUTES Minutes submitted by Cuesta College Administrative Assistant to Executive Director, Foundation/Institutional Advancement and Foundation Board of Directors Jessica Strano and reviewed by Cuesta College Foundation/ Institutional Advancement Executive Director Shannon Hill. The next meeting of the Foundation Board of Directors will be held Monday, May 1, 2017 3:00 pm Cuesta College San Luis Obispo Campus Associated Students Auditorium, building 5400, room 5401 Highway 1, San Luis Obispo, California 6