M A N S F I E L D U N I V E R S I T Y EXHIBIT A I. MEETING CALLED TO ORDER COUNCIL OF TRUSTEES MEETING Wednesday, March 22, 2017 2:00 p.m. North Hall 6 th Floor Community Room Minutes Chairperson Kilmer called the meeting to order at 2:10 p.m. FOR THE RECORD: in accordance with the Sunshine Law, this meeting was advertised in the Wellsboro Gazette on March 8, 2017. II. RECORDING OF ATTENDANCE The following Trustees attended: Mr. Max Gannon, Member Mr. Patrick Henderson, Secretary Ms. Mackenzie Hafer, Member Ms. Bobbi Kilmer, Chairperson Mr. Ralph H. Meyer, Member Ms. Karen J. Russell, Member Mr. Aaron K. Singer, Member Dr. Robert D. Strohecker, Member Mr. Bruce L. Vickery, Member The following Trustees were not in attendance: Mr. Steven Crawford, Vice Chairman Members of the University staff who attended are as follows: General Francis L. Hendricks, President Mr. Nick Andre, Chief Information Officer Mr. Scott Barton, Assistant Vice President for Finance Ms. Pamela Boyce, Secretary to the Council of Trustees Mr. Frank Crofchick, Interim Dean of Students Mr. Terry Day, Assistant Director, Public Relations Ms. Kacy Hagan, Director, Human Resources Mr. Paul McMillen, External Relations Mr. Steve Plesac, SCUPA President Dr. Jonathan Rothermel, University Senate President, Associate Professor, Political Science Dr. Nancy Sidell, Dean, College of Natural & Social Sciences
Council of Trustees Meeting March 22, 2017 Page 2 Dr. Nanci Werner-Burke, Professor, Education & Special Education Dr. Michele Whitecraft, Assistant Professor, Education & Special Education Others in attendance: Ms. Lois Johnson, Associate Vice Chancellor for Administration and Finance, PASSHE Mr. Jason Przybycien, Wellsboro Gazette III. PUBLIC COMMENTS Mr. Larry Mansfield 83 and 00 addressed the Council of Trustees as the Vice President of the Mansfield Foundation. Mr. Mansfield stated that on January 9 th, Mr. Paul McMillen, who based on today s agenda, is assumed to be an employee of MU as Director of External Relations, contacted the Foundation asking permission to attend a Mansfield Foundation Board meeting to discuss ways in which the Foundation and University could resolve their differences. Mr. McMillen submitted a proposal and Memorandum of Understanding (MOU) for consideration by the President and Trustees. Reestablishing this MOU would allow the University and the Foundation to work together again for the betterment of the students. Mr. Mansfield asked the following questions: 1. Was Mr. McMillen authorized to negotiate the MOU with the Foundation as an employee of the University? 2. Where does the University stand with the Mansfield Foundation MOU? 3. Could you please tell us what is going on? 4. Finally, can the University confirm that Mr. McMillen developed or is the incorporating officer of another Foundation for Mansfield University? Ms. Kilmer responded that she will confer with President Hendricks and provide answers to these questions. IV. APPROVAL OF MINUTES A motion was made by Mr. Meyer, seconded by Mr. Singer, and unanimously carried to approve the minutes of November 16, 2016 with the following corrections to the Trustees in Attendance: Mr. Henderson, Secretary; Ms. Kilmer, Chairperson; Mr. Meyer, Member, Dr. Strohecker, Member as identified in Exhibit A. V. COMMITTEE REPORTS A. Academic Affairs, Enrollment, & Student Affairs Report (Dr. Siconolfi) Dr. Siconolfi noted the topics discussed in the Academic Affairs Report: Academic Calendar Update Academic Policy Updates Enrollment Update
Council of Trustees Meeting March 22, 2017 Page 3 Student Life and Living Update TEAM Pricing Pilot Upon the recommendation of the Provost and Senior Vice President for Academic Affairs and the President, a motion was made by Mr. Gannon, seconded by Ms. Russell and unanimously carried to approve the extension of the pilot TEAM tuition enhancement program, as discussed in the Committee Meeting. B. Finance and Administration Report (Mr. Barton) Mr. Barton noted the topics discussed in the Finance and Administration Report: Review of Purchases over $5,000 (Exhibit B) Capital Projects Spending Plan (Exhibit C) Approval of Fees and Room & Board Rates (Exhibit D) Approval of Purchase Orders of $5,000 or more Upon the recommendation of the Vice President for Finance and Administration and the President, a motion was made by Mr. Meyer, seconded by Ms. Hafer and unanimously carried to approve purchase orders of $5,000 or more for the period of October 16, 2016 through February 15, 2017 for a total of $471,860.27, as identified in Exhibit B. Capital Project Spending Plan Upon the recommendation of the Vice President for Finance and the Administration and the President, a motion was made by Mr. Singer, seconded by Mr. Henderson and unanimously carried to approve the Capital Project Spending Plan as identified in Exhibit C. Fees and Room & Board Rates Upon the recommendation of the Vice President for Finance and Administration and the President, a motion was made by Mr. Gannon, seconded by Ms. Hafer, Dr. Strohecker abstained, and unanimously carried to approve the Fees and Room & Board Rates as identified in Exhibit D. C. Human Resources Report (Ms. Hagan) Ms. Hagan noted the topic discussed in the Human Resources Report: Title IX Update Advocacy Program and Training for Faculty and Staff LGBTQ+ Resource Center D. External Relations Report (Mr. McMillen) Mr. McMillen noted the topics discussed in the University Advancement Report: Mansfield Foundation Foundation for Mansfield University o Mr. McMillen shared that he is the incorporator along with five other individuals.
Council of Trustees Meeting March 22, 2017 Page 4 VI. OLD BUSINESS No old business discussed. VII. NEW BUSINESS Emeritus Status Upon the recommendation of the appropriate departments, the Provost and Senior Vice President for Academic Affairs, the President and in compliance with a poll of the senior faculty, a motion was made by Dr. Strohecker, seconded by Mr. Meyer, and unanimously carried to grant emeritus status to the following individual: Dr. Russell Dodson, a retired faculty member in the Geosciences Department from January 8, 1983 through June 26, 2015. Ms. Boyce will prepare the appropriate letters of notification on behalf of the Council of Trustees. VIII. INFORMATION ITEMS NO ACTION REQUIRED Ms. Kilmer encouraged the Trustees to participate in the PACT Conference, April 19 and 20, 2017. Ms. Kilmer shared that the Strategic System Review team will be on campus April 27, 2017. IX. EDUCATIONAL FEATURE Dr. s Werner-Burke and Whitecraft shared that Mansfield had hosted the 2017 Regional Governor s STEM competition. Education practices, provisional writing, and challenges facing Pennsylvania today were some of the topics touched on during the presentation. During the Regional Competition students were given a real-world challenge where they researched the cause of the problem and generated possible solutions. Students then took their solutions and developed a prototype. Dr. Werner-Burke also reported that she had created a new STEAM Camp which is STEM with the Arts inserted. Goals of this camp include improving skills to create, evaluate, analyze, apply, and understand problems. Dr. s Werner-Burke and Whitecraft said this is a win for our students, a win for their future students, and a win for the University. X. REPORTS President Francis Hendricks General Hendricks provided the following report: The Baseball Team is back from southern swing. This year we celebrate the 150 th year of Baseball at MU.
Council of Trustees Meeting March 22, 2017 Page 5 The Young Frankenstein musical was outstanding. Students logged over 13,000 hours of community service over the last year. President Hendricks announced that the Big Event is on April 22 nd. The University is partnering with Wellsboro Homepage. The next feature will be community service. President Hendricks attended the budget hearings with the Chancellor on February 23 rd. On April 18, Mansfield participated in System Advocacy Day. Mansfield had three teams and 7 appointments. President Hendricks announced that on April 27 th team members from the National Center for Higher Education Management Systems (NCHEMS) will be on campus to conduct sessions for the State System Strategic Review. President Hendricks shared that there will be a website to enter comments. President Hendricks shared that these are challenging times. Yesterday at Meet & Discuss, a letter was presented to APSCUF outlining the need for ongoing discussions regarding academic programs. PACT Chairperson Kilmer encouraged the Trustees to attend the PACT Conference on April 19 and 20 at Sheraton Harrisburg. The Trustees will have an opportunity to meet with the System Strategic Review team members during the conference. No report Student Government Association XI. OTHER BUSINESS XII. DATE OF NEXT MEETING The next regular meeting of the Mansfield University Council of Trustees is scheduled for Wednesday, May 17, 2017 at 2:00 p.m. in the North Hall 6 th Floor Community Room. XIII. ADJOURNMENT A motion was made by Ms. Russell, seconded by Mr. Singer and unanimously carried to adjourn the meeting. The meeting was adjourned at 2:55 pm. Respectfully Submitted, Pam Boyce Pam Boyce