GIA Import File Usage (GSR)

GIA Import File Usage (GSR) Provided to GIA Clients Last Revision Date: 4 June 2009 Page 1

TABLE OF CONTENTS I. GSR IMPORT FILE FORMAT AND CONTENT... 3 II. GIA S AND DESCRIPTIONS... 5 a. Diamond Report Services... 5 b. Synthetic Diamond Report Services... 7 c. Inscription Services... 8 d. Secondary or Follow-up Diamond Services... 9 e. Colored Stone Services... 17 f. Pearl Services... 22 Page 2

I. GSR IMPORT FILE FORMAT AND CONTENT To facilitate the entry of secondary or inscription service(s) for items currently at GIA into GIA s database, the Client may provide GIA with an electronic file containing detailed item information and requested secondary or inscription service(s). The import file reduces the amount of time it takes to add and process these additional services. This file must be formatted as described below. Basically, this GSR Import file can simply be created by modifying the Result file sent to you by your Gemological Services Representative such as: 1) Delete the Diamond Dossier column and all columns after the Report No column 2) Add four (4) new columns (Report Action, Service, Service Comment, Inscription Text) between the Control No and Report No columns. File type: Must be comma-separated value file (.csv) File name: Should include the Memo Number of incoming shipment Headings: Must not include column headings (titles) Columns: File must include the following seven (7) columns in the order listed below; required data is indicated by an asterisk (*). Although some columns can be left blank because data is not required, it is important that there are a total of seven (7) columns in the file and in the following order. o *Column 1: Job No List the unique GIA-provided Job Number o *Column 2: Control No List the unique GIA-provided Control Number o *Column 3: Report Action List one of the following GIA standard report instruction (case is insensitive): Print, Recheck, Report Sleeve, or Hold 1. Print: use if you want GIA to print the GIA Report and return the item to you. 2. Recheck: use if you will be requesting additional grading or inscription services. 3. Report Sleeve: use on full grading reports when you would like GIA to print the Report Sleeve in lieu of the full report. 4. Hold: use if you want GIA to wait to hear from you for further instruction. o Column 4: Service If Report Action is Recheck, then list GIA s standard service code(s) for the additional grading or inscription services you would like to request. Separate multiple services with a comma (for example, enter RE-COL,RE-CLA for Recheck Color (D-Z) and Recheck Clarity); refer to section II for standard service codes and usage. o Column 5: Service Comment - If you are requesting the Recheck Other or Final Observation Other service, list the parameter to be re-evaluated must be entered separated by a comma. For example, for a re-evaluation of the shape enter shape. - For all other services, any pertinent service comment / remark may be entered. - Please refrain from entering any comment that describes desired grading result or identifies the client or a GIA employee. o Column 6: Inscription Text This field is required if requesting an inscription service other than the GIA Report Number (service code I). Enter the requested inscription text or logo. o *Column 7: Report No List the GIA-provided Report Number. Email your import file to your GSR for downloading into our system. Page 3

Sample file: Page 4

II. GIA S AND DESCRIPTIONS a. Diamond Report Services CDG CDIOR DG DESCRIPTION AVAILABILITY / USE Colored Diamond Grading Report Colored Diamond Identification & Origin Report Diamond Grading Report The GIA Colored Diamond Grading Report provides a full quality assessment of a colored diamond including the colored diamond color grade, color origin (natural or treated, such as HPHT processed or artificially irradiated), carat weight, clarity, and a plotted diagram of its clarity characteristics. The GIA Colored Diamond Identification and Origin Report describes the color grade of a colored diamond as well as its origin of color (natural or treated, such as HPHT processed or artificially irradiated). The GIA Diamond Grading Report includes an assessment of a diamond s 4C s color, clarity, cut, and carat weight along with a plotted diagram of its clarity characteristics and a graphic representation of the diamond s proportions. For standard round brilliant cut diamonds falling in the D-Z color range, the report also includes a GIA Cut grade. Available on polished, natural, loose colored diamonds weighing 0.15 ct or more. Diamond may have treatments that are considered stable under normal conditions and which will be clearly disclosed including laser drilling, HPHT processing, and artificial irradiation. Not available on diamonds with unstable treatments including fracture filling or surface coating. Available on polished, natural, loose or mounted colored diamonds of any weight. May have treatments that are considered stable under normal conditions and which will be clearly disclosed including laser drilling, HPHT processing, and artificial irradiation. Not available on diamonds with unstable treatments including fracture filling or surface coating. Available on polished, natural, loose diamonds in the D to Z color range that weigh 0.15 ct or more. May have treatments that are considered stable under normal conditions and which will be clearly disclosed including laser drilling, HPHT processing, and artificial irradiation. Not available on diamonds with unstable treatments including fracture filling or surface coating. Page 5

DOSS DR MAST DESCRIPTION AVAILABILITY / USE Diamond Dossier Damage Report Diamond Master Diamond Grading The GIA Diamond Dossier offers the same grading information as the GIA Diamond Grading Report but without the plotted diagram. As an added identification feature, the Dossier service includes a laser inscription of the GIA Report Number on the diamond s girdle. A supplement to a GIA diamond report, this service provides a gemological determination of any damage a diamond may have incurred since it was last polished. The findings are documented on a GIA Identification Report format. This service includes an analysis of diamonds to be assembled into a master diamond set for D to Z color grading. Each diamond submitted must meet stringent criteria (shape, weight, proportions, conditions, relative position on the GIA D-to-Z color scale, etc) to be included as part of a set. The set of master diamonds is issued a Master Diamond report listing the diamonds in the set and their color grade. Available on polished, natural, loose diamonds in the D to Z color range that weigh between 0.15 and 1.99 cts. May have laser drilling which will be clearly disclosed. Not available on diamonds that have undergone unstable treatments such as fracture filling or coating, or those that have been HPHT processed. This service is used in combination with a diamond report service (DG, Dossier, CDG, CDIOR). Please contact GIA for more information if you are interested in submitting items for this service. Page 6

b. Synthetic Diamond Report Services Syn-CD Syn-CDG Syn-DG DESCRIPTION AVAILABILITY / USE Synthetic Colored Diamond Report Synthetic Colored Diamond Grading Report Synthetic Diamond Grading Report The GIA Synthetic Colored Diamond Report describes the colored diamond color grade of a synthetic diamond. For added disclosure and identification, the synthetic diamond s girdle is laser inscribed with its report number and a statement that the stone is laboratory grown. What s more, the report itself looks distinctly different from those issued for natural diamonds. The GIA Synthetic Colored Diamond Grading Report offers the same information as the GIA Colored Diamond Grading Report issued for natural diamonds however, a more general description of the color and clarity is provided. For added disclosure and identification, the synthetic diamond s girdle is laser inscribed with its report number and a statement that the stone is laboratory grown. What s more, the report itself looks distinctly different from those issued for natural diamonds. The GIA Synthetic Diamond Grading Report offers the same information as the GIA Diamond Grading Report for natural diamonds however, a more general description of color and clarity is provided. For added disclosure and identification, the synthetic diamond s girdle is laser inscribed with its report number and a statement that the stone is laboratory grown. What s more, the report itself looks distinctly different from those issued for natural diamonds. Available on polished, loose or mounted synthetic colored diamonds of any weight. May have laser drilling which will be clearly disclosed. Not available on synthetic diamonds that have undergone unstable treatments such as fracture filling or coating. Available on polished, loose synthetic colored diamonds weighing 0.15 ct or more. May have laser drilling which will be clearly disclosed. Not available on synthetic diamonds that have undergone unstable treatments such as fracture filling or coating.. Available on polished, loose synthetic diamonds in the D to Z color range that weigh 0.15 ct or more. May have laser drilling which will be clearly disclosed. Not available on synthetic diamonds that have undergone unstable treatments such as fracture filling or coating. Page 7

c. Inscription Services I DESCRIPTION AVAILABILITY / USE First Inscription, GIA Report Number Inscription of the GIA logo and current GIA Report Number on the girdle of the diamond. Available for loose, natural diamonds in combination with a primary or secondary diamond report service (DG, CDG, CDIOR, Observation for Inscription, Re-Exam, Update, or Conversion to DG). IM First Inscription, Up to 15 Characters First inscription other than the GIA Report Number that is 15 characters or less. Not used in combination with Diamond Dossier or Synthetic Diamond services since the inscription is already included at no added charge. Available for loose natural or synthetic diamonds that are large enough to accommodate the inscription (approx. 2 mm or larger in diameter). May be used with or without another diamond service (inscription only). IMA First Inscription, 16-30 Characters First inscription other than the GIA Report Number that is 16 to 30 characters. Available for loose natural or synthetic diamonds that are large enough to accommodate the inscription (approx. 2 mm or larger in diameter). May be used with or without another diamond service (inscription only). IMB IMC Additional Inscription, Up to 15 Characters Additional Inscription, 16-30 Characters Additional inscription other than the GIA Report Number that is 15 characters or less. Additional inscription other than the GIA Report Number that 16 to 30 characters. Available for loose natural or synthetic diamonds that are large enough to accommodate the inscription (approx. 2 mm or larger in diameter). May be used with or without another diamond service (inscription only). Used in addition to I, IM or IMA service. Available for loose natural or synthetic diamonds that are large enough to accommodate the inscription (approx. 2 mm or larger in diameter). May be used with or without another diamond service (inscription only). Used in addition to I, IM or IMA service. Page 8

d. Secondary or Follow-up Diamond Services ConToDG ConToDoss DTA DESCRIPTION AVAILABILITY / USE Convert Dossier to Diamond Grading Convert Diamond Grading to Dossier Diamond Type Analysis After an item has been issued a Diamond Dossier, this service is used to convert the format to a Diamond Grading Report. After an item has been issued a Diamond Grading Report, this service is used to convert the format to a Diamond Dossier. A supplement to a GIA diamond report, this service provides a determination of the diamond s type: Ia, Ib, IIa, or IIb. The result of this service is provided verbally. A letter documenting the results may be provided upon request for an additional charge (service code DTL or DTLP is used to issue the letter). Available on items issued a Diamond Dossier that have not been re-cut and that have the GIA Report Number inscription still intact. dossier grading is completed. Available on items issued a Diamond Grading Report that have not been re-cut, weigh between 0.15 to 1.99 carats and are not HPHT processed. diamond grading is completed. Available in combination with a diamond report service (DG, DOSS, CDG, CDIOR). If a diamond report has already been issued, include the previous report number along with the service request. DTL DTLP Diamond Type Letter Diamond Type Letter with Photo Letter documenting findings of the Diamond Type Analysis (DTA). Letter documenting findings of Diamond Type Analysis (DTA) along with an image of the actual diamond. If Diamond Type Analysis has not been performed, this service must be used in conjunction with the Diamond Type Analysis (DTA). If Diamond Type Analysis has not been performed, this service must be used in conjunction with the Diamond Type Analysis (DTA). Page 9

FO-CDCOL FO-CLA FO-COL FO-CUT DESCRIPTION AVAILABILITY / USE Final Observation Color (Colored Diamond) Final Observation Clarity Final Observation Color (D-Z) Final Observation Cut Re-evaluation of the colored diamond color grade after recheck color service has been performed. Re-evaluation of the clarity grade after recheck clarity service has been performed. Re-evaluation of the D to Z color grade after recheck color service has been performed. Re-evaluation of the cut grade after recheck cut service has been performed. Service not available on dossier. Service not available on dossier. Service not available on dossier. Page 10

FO-FL FO-OTH FO-POL DESCRIPTION AVAILABILITY / USE Final Observation Fluorescence Final Observation Other Final Observation Polish Re-evaluation of the fluorescence intensity and color grade after recheck fluorescence service has been performed. Re-evaluation of a result other than color, clarity, cut, polish, symmetry, weight, measurements, proportions, or fluorescence after recheck other service has been performed. Re-evaluation of polish assessment after recheck polish service has been performed. Service not available on dossier. Service not available on dossier. Service not available on dossier. Page 11

FO-SYM OI DESCRIPTION AVAILABILITY / USE Final Observation Symmetry Observation for Inscription (non- Dossier) Re-evaluation of symmetry assessment after recheck symmetry service has been performed. If resubmitting an item for a GIA Report Number inscription or an additional inscription and would like an updated report, GIA must verify that the diamond matches the GIA Report and that it has not been altered since last grading. Service not available on dossier. Available for items issued a DG, CDG, CDIOR, Syn-DG, Syn- CD, or Syn-CDG report within the last 60 days that have not been re-cut or altered in any When inscription is requested within 60 days of last grading, this reduced-fee service is used in combination with the inscription service. OI-DOSS Observation for Inscription (Dossier) After 60 days or if the item has been re-cut an Update or Reexam service is used in combination with the inscription service. If resubmitting an item for an additional inscription and would like an updated Diamond Dossier, GIA must verify that the diamond matches the GIA Report and that it has not been altered since last grading. Available for items issued a Diamond Dossier within the last 60 days that have not been recut or altered in any When inscription is requested within 60 days of last grading, this reduced-fee service is used in combination with the inscription service. After 60 days or if the item has been re-cut an Update or Reexam service is used in combination with the inscription service. Page 12

Re-CDCOL DESCRIPTION AVAILABILITY / USE Recheck Color (Colored Diamond) Re-evaluation of the colored diamond color grade. Re-CLA Recheck Clarity Re-evaluation of the clarity grade. Re-COL Re-ConDG Recheck Color (D-Z) Re-Exam Conversion to Diamond Grading Re-evaluation of the D to Z color grade. After an item has been issued a Diamond Dossier and has been re-cut, this service is used to reexamine the diamond and convert the format to a Diamond Grading Report. Available on items issued a Diamond Dossier that have been re-cut and that have the GIA Report Number inscription still intact. Re- ConDoss Re-Exam Conversion to Dossier After an item has been issued a Diamond Grading Report and has been re-cut, this service is used to re-examine the diamond and convert the format to a Diamond Dossier. Available on items issued a Diamond Grading Report that have been re-cut, weigh between 0.15 to 1.99 carats and are not HPHT processed. Page 13

DESCRIPTION AVAILABILITY / USE Re-CUT Recheck Cut Re-evaluation of all components affecting the Round Brilliant cut grade including all measurements, proportions, culet size, girdle thickness, polish and symmetry. Re-Ex Re-Exam (non- Dossier) Re-Ex- Doss Re-FLUO Re-MEAS Re-Exam (Dossier) Recheck Fluorescence Recheck Measurements Re-examination of a diamond previously graded by the Laboratory after it has been recut. An updated diamond report is issued. Re-examination of a diamond previously graded by the Laboratory after it has been recut. An updated Diamond Dossier is issued. Re-evaluation of the fluorescence intensity and color. Re-evaluation of the weight, measurements and reported proportions including diameter, length, width, depth, table, crown angle/height, pavilion angle/height, star/lower half length %, and girdle thickness %. Available for items previously issued a DG, CDG, CDIOR, Syn-DG, Syn-CD, or Syn-CDG report that have been re-cut. Available for items previously issued a DG, CDG, CDIOR, Syn-DG, Syn-CD, or Syn-CDG report that have been re-cut. Page 14

DESCRIPTION AVAILABILITY / USE Re-OTH Recheck Other Re-evaluation of a result other than color, clarity, cut, polish, symmetry, weight, measurements, proportions, or fluorescence (for example culet size or girdle thickness description). Re-POL Recheck Polish Re-evaluation of the polish assessment. Re-SYM U Recheck Symmetry Update (Non- Dossier) Re-evaluation of the symmetry assessment. Update of an older diamond report to current report format, current condition of the diamond and/or current grading procedures. U-Doss Update (Dossier) Update of an older Diamond Dossier to current report format, current condition of the diamond and/or current grading procedures. Available for items previously issued a DG, CDG, CDIOR, Syn-DG, Syn-CD, or Syn-CDG report that have not been re-cut. Available on items previously issued a Diamond Dossier that have not been re-cut and that have the GIA Report Number inscription still intact. Page 15

V DESCRIPTION AVAILABILITY / USE Verification (Diamond) This service is offered to confirm the authenticity of a GIA diamond report or the information it contains. The diamond will be reassessed and the results of the analysis will be returned to you, along with your diamond and its original report. Available on items previously issued any natural or synthetic diamond report. Must submit the diamond to be verified along with the GIA Report. In some instances, we may ask to remove the diamond from the setting so our gemologists can properly perform the service. Page 16

e. Colored Stone Services AAR AR BTBD DR-IDT EAR EARO DESCRIPTION AVAILABILITY / USE Alexandrite Analytical Report Alexandrite Report Bulk Testing of Black Diamonds Damage Report (Ident) Emerald Analytical Report Emerald Analytical Report & Origin This service includes the Alexandrite Report plus full analytical data from which conclusions where reached. Analytical data is documented on a separate attachment to the report. This report documents the results of a full gemological examination of a natural alexandrite, identifying the material examined and detailing such characteristics as color, transparency, shape, cut, and dimensions weight and a color photo. The full report states whether the material has been treated to enhance its appearance by an identifiable treatment. This service includes a gemological identification of melee black diamond parcels. The findings are documented on a GIA Identification Report format. This service includes a gemological identification of a polished gemstone along with a determination of any damage it may have incurred since it was last polished. The findings are documented on a GIA Identification Report format. This service includes the Emerald Report plus full analytical data from which conclusions where reached. Analytical data is documented on a separate attachment to the report. This service includes the Emerald Origin Report plus full analytical data from which conclusions where reached. Analytical data is documented on a separate attachment to the report. alexandrite. alexandrite. Polished, natural, loose black diamonds. Available for loose or mounted, polished colored stones (nondiamond) as well as mounted diamonds. emerald. emerald. Page 17

EOR DESCRIPTION AVAILABILITY / USE Emerald Origin Report This report includes the same information as the Emerald Report along with an additional determination of the emerald's geographic origin when it is possible to determine. ER Emerald Report This report documents the results of a full gemological examination of a natural emerald, identifying the material examined and detailing such characteristics as color, transparency, shape, cut, and dimensions weight and a color photo. The full report states whether the material has been treated to enhance its appearance by an identifiable treatment. IDT IDTA Identification Report Identification Analytical Report This report documents the results of a full gemological examination of a material, identifying the material examined and detailing such characteristics as color, transparency, shape, cut, and dimensions weight and a color photo. The full report states whether the material is natural or synthetic and if it has been treated to enhance its appearance by an identifiable treatment. The report also notes whether the material is a simulant with no known natural counterpart, or if it has been assembled from two or more separate components. This service includes the Identification Report plus full analytical data from which conclusions where reached. Analytical data is documented on a separate attachment to the report. emerald. emerald. gem material other than natural emerald, alexandrite, sapphire, ruby or pearl. gem material other than natural emerald, alexandrite, sapphire, ruby or pearl. QAB QA Report - Batch Testing This service includes random testing of parcels and separating those with specific attributes (such as natural from synthetic amethyst). Results are documented on a spreadsheet. Page 18

QABE DESCRIPTION AVAILABILITY / USE QA Report - BE Testing QAP QA Report - Prelim Testing QAS QA Report - Sorting RAR RARO ROR Ruby Analytical Report Ruby Analytical Report & Origin Ruby Origin Report This service includes testing of a single stone (corundum) for beryllium treatment. Results are documented on a spreadsheet. This service includes preliminary testing of a single stone where only verbal indication of certain attributes is required (such as heat treatment, residue level, or enhancement level). Results are communicated verbally. This service includes the sorting of a parcel by specific attributes (such as treated versus non-treated). Results are documented on a spreadsheet. This service includes the Ruby Report plus full analytical data from which conclusions where reached. Analytical data is documented on a separate attachment to the report. This service includes the Ruby Origin Report plus full analytical data from which conclusions where reached. Analytical data is documented on a separate attachment to the report. This report includes the same information as the Ruby Report along with an additional determination of the ruby's geographic origin when it is possible to determine. RR Ruby Report This report documents the results of a full gemological examination of a natural ruby, identifying the material examined and detailing such characteristics as color, transparency, shape, cut, and dimensions weight and a color photo. The full report states whether the material has been treated to enhance its appearance by an identifiable treatment. Must request this service at time of Intake. ruby. ruby. ruby. ruby. Page 19

SAR SARO SOR DESCRIPTION AVAILABILITY / USE Sapphire Analytical Report Sapphire Analytical Report & Origin Sapphire Origin Report This service includes the Sapphire Report plus full analytical data from which conclusions where reached. Analytical data is documented on a separate attachment to the report. This service includes the Sapphire Origin Report plus full analytical data from which conclusions where reached. Analytical data is documented on a separate attachment to the report. This report includes the same information as the Sapphire Report along with an additional determination of the sapphire's geographic origin when it is possible to determine. SR Sapphire Report This report documents the results of a full gemological examination of a natural sapphire, identifying the material examined and detailing such characteristics as color, transparency, shape, cut, and dimensions weight and a color photo. The full report states whether the material has been treated to enhance its appearance by an identifiable treatment. TAR TARO TOR Tourmaline Analytical Report Tourmaline Analytical Report & Origin Tourmaline Origin Report This service includes the Tourmaline Report plus full analytical data from which conclusions where reached. Analytical data is documented on a separate attachment to the report. This service includes the Tourmaline Origin Report plus full analytical data from which conclusions where reached. Analytical data is documented on a separate attachment to the report. This report includes the same information as the Tourmaline Report along with an additional determination of the tourmaline's geographic origin when it is possible to determine. sapphire. sapphire. sapphire. sapphire. tourmaline. tourmaline. tourmaline. Page 20

TR DESCRIPTION AVAILABILITY / USE Tourmaline Report This report documents the results of a full gemological examination of a natural tourmaline, identifying the material examined and detailing such characteristics as color, transparency, shape, cut, and dimensions weight and a color photo. The full report states whether the material has been treated to enhance its appearance by an identifiable treatment. tourmaline. Page 21

f. Pearl Services PIDT DESCRIPTION AVAILABILITY / USE Pearl Identification Report This report details the quantity, weight, size, shape, color, origin (natural or cultured and type of nucleation), mollusk (if determinable), environment (saltwater or freshwater), and any detectable treatments. A digital image of the item submitted is also included on the report. This report may be issued on loose, mounted or strung natural or cultured pearls of any size, shape or color. PR Pearl Report This report includes all of the Identification Report information as well as classifications for luster, surface, nacre thickness and matching (if applicable). This report may be issued on loose, mounted or strung natural or cultured pearls of any size, shape or color. Available on loose, mounted or strung pearls. Available on loose, mounted or strung pearls. Page 22