MEETING OF THE BOARD OF TRUSTEES SHASTA-TEHAMA-TRINITY JOINT COMMUNITY COLLEGE DISTRICT WEDNESDAY, JULY 11, 2001 MINUTES The Board of Trustees of the Shasta-Tehama-Trinity Joint Community College District met in regular session on Wednesday, July 11, 2001, in the Board Room of the Shasta College Administration Building. 1. CALL TO ORDER The meeting was called to order by D. Scott Thompson, President of the Board, at 7:00 p.m. 2. ROLL CALL Roll Call indicated the following: Trustees Present Mrs. Cheri A. Beck Mrs. Judi D. Beck Mr. Harold J. Lucas Mrs. Patricia A. Hunn Mr. Kendall S. Pierson Mrs. Rayola B. Pratt Mr. D. Scott Thompson Mr. Troy VanDenover 3. FLAG SALUTE Mrs. Patricia Hunn led the flag salute for those attending the Board Meeting. 4. APPROVAL OF THE MINUTES OF THE BOARD MEETINGS HELD JUNE 13, 2001 5. INTRODUCTION OF SPECIAL GUESTS Mr. Thompson asked for additions or corrections to the minutes of the Board Meetings held June 13, 2001. It was moved by Judi Beck, seconded by Pa Hunn, and carried TO APPROVE THE MINUTES OF THE BOARD MEETINGS HELD JUNE 13, 2001. Dr. Treadway introduced Dexter Wright, Executive Director of Tehama Tomorrow, and Dan Ghidinelli, of Nystrom and Company.
MEETING OF THE BOARD OF TRUSTEES - 2 - JULY 11, 2001 6. CALL FOR REQUESTS FROM THE AUDIENCE TO SPEAK TO ANY ITEM ON THE AGENDA 7.1 FACULTY ASSOCIATION REPORT Mr. Thompson asked if there was anyone in the audience who wished to speak to any item on the agenda. There was no reply. Nick Rogers, Faculty Association President, said he was reminded of what an important job the board does. Mrs. Rogers said the college has had a rock solid Board for 50 years and the faculty appreciate the sacrifice. Nick Rogers related stories of individuals who feel Shasta College responsible for their success. Mr. Lucas and Mr. Pierson said it was nice to hear positive reports. 7.2 ACADEMIC SENATE REPORT 7.3 CLASSIFIED EMPLOY- EES ASSOCIATION 7.4 ASSOCIATED STUDENTS REPORT 7.5 SUPERINTENDENT/ PRESIDENT S REPORT Cathy Anderson, Academic Senate President, no report. There was no one present from CSEA. Troy VanDenover had no report. He noted that the ASB is closed for the summer. Doug Treadway, District Superintendent/President, reported that the staff have settled into the four-day workweek. The college is saving on its energy bills and he thanked everyone for their participation. Dr. Treadway thanked Pat Hunn for organizing the Board s visit to Corning The Administrative Council held its retreat in Red Bluff on June 20. The retreat gave particular focus to enrollment trends and challenges. District wide vision statement.quote. On June 22, there was a day-long clinic on energy alternatives at Shasta College. There has been a great deal of interest in the college s goal of alternative energy. Bob Shelnutt will give a report later in this meeting on the subject.
MEETING OF THE BOARD OF TRUSTEES - 3 - JULY 11, 2001 7.5 SUPERINTENDENT/ PRESIDENT S REPORT (Continued) Jim Poulsen and Rodney Wright met with Caterpillar regarding a competition we are in with some other schools. Dr. Treadway said he has heard good comments on how our staff were received. Dr. Treadway said he and Sharon Lowry have been meeting with representatives of the casino industry and discussed a number of on-site contract under economic and workforce. Deans Gary Lewis and Jan Dinkel, with Sue Vanderwerf, gave a tour and comments to the VA Site Committee. Dr. Treadway gave a PowerPoint presentation to the VA Site committee at a City Hall meeting, to offer Shasta College s support. Dr. Treadway noted that the outcome of the state budget is anxiously awaited. Community colleges fared well in the legislature this year. During this past month, a certain amount of time was spent on the capital construction projects. 7.6 BOARD MEMBER REPORTS Mrs. Cheri Beck stated that she attended the VA site meeting also. Dr. Treadway did a good job with his presentation and made a good impression on the commission. Mrs. Cheri Beck also noted that she has been hearing good comments about our leadership in handling the energy crisis and four-day workweek. This has been well received in the community. Mrs. Cheri Beck read a recent e-mail she received regarding PELL Grant legislation. Because the PELL Grant program has a limit sensitivity rule, community college students do not received the maximum amount. She encouraged everyone to contract our Congressman and ask him to support this. Mrs. Cheri Beck said she has already written Congressman Herger regarding this.
MEETING OF THE BOARD OF TRUSTEES - 4 - JULY 11, 2001 8.1 INFORMATIVE REPORT INTERNET COURSES Jim Poulsen said the internet is allowing us to deliver educational classes to a variety of people. It won t replace the classroom and it is not for all classes. It also takes students with unique characteristics. Dr. Poulsen introduced Debra Sutter and Pamela Highet, who have been teaching English 1A using the Internet for one academic year.. The classes they developed have been nominated for best on-line campus award by cvc?? One of the unique opportunities for Shasta College is to develop courses specifically for delivery over the Internet using an asynchronous format. Ms. Sutter and Ms. Highet reported to the Board on their experiences from faculty members points of view as well as demonstrate how the course is delivered to the students. INFORMATIVE REPORT - UPDATE ON ENERGY PROGRAM Bob Shelnutt, energy consultant, said Shasta College is in a position unique to a community college. Leading the cutting edge of new technology is a role usually reserved for universities with large research and development departments and budgets. The college is leading the field in staging breakthrough technology, which promises to revolutionize energy conservation and production. Dr. Shelnutt gave a report on proposed methods of energy conservation and production. 9-10 CONSENT AGENDA Dr. Treadway recommended approval of the Consent Agenda. He noted that the tennis coach should be 25% instead of 50%. Cheri Beck requested pulling the hiring of the Casino Management Instructor. Dr. Treadway asked the Board to to approve the Consent Agenda without the Casino Management Instructor hiring and then discuss the hiring separately.
MEETING OF THE BOARD OF TRUSTEES - 5 - JULY 11, 2001 9-10 CONSENT AGENDA (Continued) It was moved by Mr. Lucas, seconded by Mrs. Hunn, and carried TO APPROVE THE CONSENT AGENDA, AS SUBMITTED, WITHOUT THE HIRING OF THE CA- SINO MANAGEMENT INSTRUCTOR. The Board discussed the position of Casino Management Instructor. Mrs. Cheri Beck moved to table this item to discuss at a board retreat. The motion failed for lack of a second. It was moved by Mrs. Hunn, seconded by Mr. Lucas, and carried, with Mrs. Cheri Beck voting no, to approve the hiring of the Casino Management Instructor. Gary Lewis noted on the tennis coach item that it appeared to read 50% for the entire academic year. The 50% is for the one semester. It should have read 50% for the spring semester only, 25% for the year. It is not an annual contract. 11.1 CONSIDERATION OF CAPITAL PROJECTS FOR POSSIBLE BONDS FINANCING Dr. Treadway recommended approval with one further clarification. Instead of I-5 Technology Center, it should say Interstate 5 Technology Center. It was moved by Mr. Lucas and seconded by Mrs. Hunn, TO APPROVE THE CAPITAL PROJECTS FOR POSSI- BLE BONDS FINANCING, WITH THE RECOM- MENDED MODIFICATION. Mrs. Cheri Beck asked how the $600,000 given by the Dental Society affects the Health Science Center item. Dr. Treadway explained that the endowment from the Dental is for the general support of the program. It can be used for faculty costs. The college is currently making rent payments with it. Kendall Pierson said, then, using the endowment for a new building would be efficient. Dr. Treadway said yes. The motion carried.
MEETING OF THE BOARD OF TRUSTEES - 6 - JULY 11, 2001 11.2 CONSIDERATION OF RESOLUTION FOR A BOND ELECTION Dr. Treadway recommended approval of the item with a modified Exhibit A, which he distributed. It was moved by Mrs. Pratt and seconded by Mrs. Cheri Beck TO APPROVE THE RESOLUTION FOR A BOND ELECTION AND ESTABLISH SPECIFICATIONS OF THE ELECTION ORDER. Mrs. Pratt amended her motion to include the new exhibit, as distributed, noting that it is Exhibit I, Page 4. Mrs. Cheri Beck seconded. The motion carried. Dr. Treadway noted that everyone would be provided with information on do s and don t of an election. Dr. Treadway stated that this is truly a landmark decision and it is notable that the Board was unanimous in their decision. As President and Superintendent, Dr. Treadway expressed his appreciation to the Board. This is only the second time in Shasta College history to make such a decision. 11.3 RATIFICATION OF AMENDMENTS TO MEMORANDUM OF AGREEMENT WITH THE PRIVATE INDUSTRY COUNCIL OF SHASTA COUNTY Dr. Treadway distributed changes to the Management Services Agreement. He noted that terminology was discussed. Using this as a starting point, we will reserve the term Center for our academic administrative areas. The term, Division, will be for administrative and student support. Therefore, the proposed changes establish consistent terminology. Regarding Item 3, it is understood that the annual fee would be reviewed annually. Dr. Treadway recommended final ratification by the Board of Trustees. It was moved by Mr. Lucas, seconded by Mr. Pierson, and carried TO RATIFY THE AMENDMENTS TO THE MEMORANDUM OF AGREEMENT BETWEEN SHASTA COLLEGE AND THE PRIVATE INDUSTRY COUNCIL OF SHASTA COUNTY, AS SUBMITTED.
MEETING OF THE BOARD OF TRUSTEES - 7 - JULY 11, 2001 11.4 CONSIDERATION OF ACCEPTANCE OF GRANT AWARDS Dr. Treadway asked W. G. Garland to review the grant under funds for student success. President Treadway recommended acceptance of the grant awards, as presented. It was moved by Mrs. Judi Beck, seconded by Mrs. Cheri Beck, and carried TO APPROVE THE GRANT AWARDS, AS PRESENTED. 11.5 CONSIDERATION OF GRANT APPLICATIONS Dr. Treadway reviewed the grant applications and recommended approval. It was moved by Kendall Pierson, seconded by Judi Beck and carried TO ACCEPT THE GRANT APPLICATIONS AS PRESENTED. 12.1 CONSIDERATION OF MONTH-TO-MONTH RENTAL AGREEMENT FOR MALL CLASSROOM 12.2 CONSIDERATION OF APPROVING ENGINEER- ING CONTRACT FOR CLEAR CREEK FIELD STATION PROJECT 12.3 CONSIDERATION OF ONE-YEAR EXTENSION OF AUDIT CONTRACT Ellen Peres, Vice President of Administrative Servaices, recommended approval. It was moved by Mr. Lucas, seconded by Mrs. Cheri Beck, and carried TO AUTHORIZE THE ADMINISTRATION TO RENT CLASSROOM SPACE IN THE DOWN- TOWN REDDING MALL FROM JOHN AND MARJORIE DARRAH ON A MONTH-TO-MONTH BASIS AT THE RATE OF $789.40 THROUGH JUNE 2002. Ms. Peres recommended approval. It was moved by Mr. Lucas, seconded by Mrs. Pratt, and carried TO AUTHORIZE THE ADMINISTRATION TO CONTRACT WITH PACE CIVIL, INC. FOR ENGI- NEERING SERVICES FOR THE CLEAR CREEK FIELD STATION PROJECT. Ms. Peres noted that a committee has gone through a presentation process. She thanked Mrs. Hunn and Mrs. Cheri Beck for being on that committee. She noted that she will present the audit contract selection at the August Board Meeting.
MEETING OF THE BOARD OF TRUSTEES - 8 - JULY 11, 2001 12.3 CONSIDERATION OF ONE-YEAR EXTENSION OF AUDIT CONTRACT (Continued) It was moved by Mrs. Hunn, seconded by Mrs. Judi Beck, and carried TO AUTHORIZE THE ADMINISTRATION TO EXTEND THE CONTRACT WITH NYSTROM AND COMPANY FOR THE 2000-2001 FISCAL YEAR. 12.4 CONSIDERATION OF AUTHORIZING A REQUEST FOR PROPOS- ALS FOR BOOKSTORE CONTRACT SERVICES Ms. Peres said an agreement was worked out through CSEA, which will retain the two employees in the bookstore. She recommended that the Governing Board authorize Administration to request proposals for contract bookstore services, and appoint two Board members to serve on the review committee. It was moved by Mrs. Cheri Beck, seconded by Mrs. Hunn, and carried TO AUTHORIZE THE ADMINI- STRATION TO REQUEST PROPOSALS FOR CON- TRACT BOOKSTORE SERVICES. Mrs. Cheri Beck and Mrs. Rayola Pratt volunteered to serve on the committee. Dr. Treadway thanked Ellen Peres, W.G. Garland, CSEA, and others for coming to mutual agreement. Also, the students were instrumental in this decision. 12.5 CONSIDERATION OF ACCEPTANCE OF DO- NATIONS Dr. Treadway recommended approval. It was moved by by Mr. Pierson, seconded by Mrs. Cheri Beck, and carried TO ACCEPT THE DONATIONS AS OFFERED, WITH THE APPROPRIATE LETTERS OF APPRECIATION. 13. SPECIAL REPORTS Dr. Treadway recommended approval. It was moved by Mrs. Hunn, seconded by Mrs. Pratt, and carried, TO APPROVE THE ITEMS LISTED UNDER SPECIAL REPORTS. 14. ANNOUNCEMENTS There were no announcements.
MEETING OF THE BOARD OF TRUSTEES - 9 - JULY 11, 2001 15. COMMENTS FROM INDIVIDUAL MEMBERS OF THE BOARD 16. COMMENTS FROM THE AUDIENCE Mr. Thompson asked if there were any comments from the Board Members. There were none. Kathleen Lampeter presented the new student handbooks. It is a planner and they are hoping this will help students find services they need. It contains other forms of references. The college has not had one since the early 1990 s. The cost was $9,000 for 3,000 of the books. The information was available before but was spread out over the campus. This information will also be online on the college s web site. Mr. Lucas and Mrs. Hunn complimented the handbooks. W.G. Garland said the college now has a live web cam in operation in the quad. Martin Myers was instrumental insetting that up. 17. DATE OF THE NEXT REGULAR BOARD MEETING Mr. D. Scott Thompson, President of the Board, announced the date of the next regular Board Meeting as Wednesday, August 8, 2001, at 7 p.m. in the Shasta College Board Room. 19. ADJOURN Mr. Thompson adjourned the meeting at 8:55 p.m. Respectfully submitted, Susan Vanderwerf Recorder