Proposed Minutes of the Board Meeting of Chandler Park Academy Board of Directors Regular Meeting Held Tuesday, October 24, 2017 20254 Kelly Road, Harper Woods, MI 48225 Members Present: Charles Arnold, Dr. Anthony Shipley, Sheldon Johnson, Kathleen Armstrong, Barbara Wynder Members Absent: Scott Boswell, Carlitta Cabell Others Present: Diane Fisher, SS, Terrence Curry, SS, John Bowers, SS, Marian Flaggs, CPA, Kenneth Williams, CPA, Brian Ericson, CPA, Evelyn Shropshire, CPA, Ken Tesauro, SVSU, Patrick Sweeney, Croskey, Lanni & Company, PC, George Butler, Dickinson Wright PLLC, Brandon Tennille, CPA, Tiesha Norman, SS I. CALL TO ORDER Charles Arnold, Board President, called the meeting to order at 6:34pm. II. III. IV. APPROVAL OF THE AGENDA The Chair ordered the agenda approved as circulated. APPROVAL OF MINUTES The September 26, 2017 minutes of the regular meetings were adopted with the revision to change who presented the motion to approve the resolution authorizing Charles Arnold and Sheldon Johnson to make investments on behalf of Chandler Park Academy from Charles Arnold to Sheldon Johnson. ESP CONTRACT/BOARD OPTIONS FOR RFP Attorney George Butler, Dickinson Wright PLLC informed the Board of their options as the current Education Service Provider (ESP) contract expires on June 30, 2018. The options include 1) the Board becoming self-managed, 2) requesting bids from other education service providers or 3) renewal of current education service provider. Attorney Butler recommended that the Board form a committee to review options, research information (i.e. what other schools are doing, pros/cons of different structures, etc.), report findings to the Board, request and review bids and proposals (if applicable) and make recommendations. 1
V. ANNUAL AUDIT REVIEW/APPROVAL Patrick Sweeney of Croskey, Lanni and Company, PC presented the Chandler Park Academy annual audit results for the fiscal year end June 30, 2017. There were no findings as a result of the audit. It was reported that the District presented no compliance issues and has healthy fund balances. Motion: To approve the June 30, 2017 audited financial statements. Seconded: Barbara Wynder Verbal Vote (5): Sheldon Johnson (yes) Anthony Shipley (yes) Kathleen Armstrong (yes) Barbara Wynder (yes) Charles Arnold (yes) Motion: To authorize Mr. Arnold, Board President, to sign the management representation audit letter on behalf of the Chandler Park Academy Board of Directors. Motion: Anthony Shipley VI. CONSIDERATION OF FINANCIAL REPORTS Sheldon Johnson, Board Treasurer, presented the financial statements for period ending August 31, 2017 for review and discussion. Motion: The financial statements for the period ending August 31, 2017 were received, reviewed and approved as submitted, subject to audit. Seconded: Barbara Wynder 2
Sheldon Johnson presented the required Saginaw Valley State University (SVSU) financial reports for the period ending September 30, 2017 for review and discussion. The required SVSU financial reports for the period ending September 30, 2017 were received, reviewed and approved as submitted. VII. COMMUNICATIONS/CORRESPONDENCE Mr. Arnold forwarded a correspondence to Scholastic Solutions from the State of Michigan Department of Licensing and Regulatory Affairs regarding the new Corporations Online Filing System (COFS) for review. VIII. UPDATES CPA Mrs. Flaggs, Elementary Principal, reported: o Testing dates for the Elementary. No questions from the Board. Mr. K. Williams, Middle School Principal, reported: o The middle school team is currently reviewing MAP scores/data to prepare and set goals for Spring 2018. Mr. Williams also reissued his school report with revisions to the middle school enrollment numbers. Mr. Ericson and Mrs. Shropshire, High School Principals, reported: o Over 300 college applications have been submitted for the current senior class. o 18 seniors were admitted onsite to Saginaw Valley State University. o FAFSA night was successful. Parents were given the opportunity to complete the FAFSA onsite. Scholastic Solutions Diane Fisher, Scholastic Solutions LLC, reported: The SVSU Annual Educational Review is scheduled for November 6 th, November 8 th and November 9 th. The District is preparing for the visit. All preliminary documentation will be submitted to SVSU by October 30 th. 3
From 2011 (CPA s first graduating class) to present, SVSU has awarded 64 graduates $854,491.30 in scholarships. Mrs. Fisher also congratulated the girls volleyball team on their District championship. Mr. Terrence Curry, Scholastic Solutions, LLC, reported: CPA Insurance Renewal The renewal was presented to the Board with no changes to the coverage and a -0.3% reduction in the premium cost. Motion: To approve the 2017-2018 renewal of the liability insurance policy with AJ Gallagher for 1 year at $111,165 (a -0.3% decrease from previous year). Motion: Barbara Wynder Seconded: Sheldon Johnson Snow Contract Price Revision A revised snow removal contract was presented to the Board from Billy Ray Maintenance. The Board was inadvertently presented the previous year s contact that did not reflect a price increase due to the rise in salt prices. Motion: To approve the revised snow removal contract with Billy Ray Maintenance for 3 years at $59,835 per year for the District. Motion: Anthony Shipley President s Update None IX. OLD BUSINESS None X. NEW BUSINESS Dr. Shipley requested that Mr. Billy Ray Scott, proprietor of Billy Ray Maintenance, attend a board meeting to meet the Chandler Park Academy Board of Directors due to the long standing relationship with the District. 4
XI. PUBLIC COMMENTS None XII. ADJOURNMENT The Regular Board Meeting of Board of Directors was adjourned at 8:22 pm. Submitted: Date: 5