October 19, 2015 The Board of Public Works and Safety met in regular session in the Council Chambers on Monday October 19, 2015 at 5:00pm. Present: Mayor Milo and Mark Krentz Absent: Clay Turner Pledge Mayor Milo led the Pledge of Allegiance Mayor Milo led the Physical Activity Minutes As each Member received an advance copy of the minutes from the October 5, 2015 meeting, Mayor Milo stated they would dispense with the reading of the same and asked if there were any questions or additions. Approval of Minutes Mayor Milo moved to approve the October 5, 2015 minutes as presented; motion seconded by Mr. Krentz and unanimously carried. Public Comment None Clerk-Treasurer Claims Approval Teresa L. Ludlow, Clerk-Treasurer, presented the Payroll for the October 9 th Payroll in the amount of $369,187.17. Motion/Vote Approve Payroll Claim Mr. Krentz moved to approve Payroll for October 9 th in the amount of $369,187.17; motion seconded by Mayor The Clerk-Treasurer presented Civil City Claims in the amount of $366,906.75. She noted this included claims to Wellporte for September, the last payment for the truck that was purchased for the Street Department and the 3 rd Quarter local match for Transporte. Motion/Vote Approve Civil City Claims Mr. Krentz moved to approve Civil City Claims in the amount of $366,906.75; motion seconded by Mayor The Clerk-Treasurer presented Water Claims in the amount of $92,508.90. She noted this included the September sales tax, PERF from October 9 th Payroll and operating expenses.
Motion/Vote Approve Water Claims Mr. Krentz moved to approve Water Claims in the amount of $92,508.90; motion seconded by Mayor The Clerk-Treasurer presented Sewage Claims in the amount of $58,273.09. She noted this included Operating expenses and PERF from October 9 th Payroll. Motion/Vote Approve Sewage Claims Mr. Krentz moved to approve Sewage Claims in the amount of $58,273.09; motion seconded by Mayor The Clerk-Treasurer presented October Utility Write Offs in the amount of $816.12. Motion/Vote Approve October Utility Write Offs Mr. Krentz moved to approve the October Utility Write Offs in the amount of $816.12; motion seconded by Mayor New Business Carbon Monoxide Proclamation Mayor Milo read and presented to Arleen Francis the Carbon Monoxide Proclamation and stated 1 st Alert in partnership with the Lindsey O Brien Kesling Wishing Tree Foundation is offering a 20% discount on select models of Carbon Monoxide Detectors. Mayor Milo hereby proclaimed October 2015 as Carbon Monoxide Awareness and Prevention Month. Traffic Appeals The first appeal is for Ticket # 58514 in the amount of $85 for a curfew violation. The parent stated they were not made aware of the ticket and only received a final notice. The officer s statements stated the child was transported to the JFC along with several other juveniles and was given a citation before being left in the care of the JFC. Violations mentioned that they had the wrong address regarding the citation. Discussion was held regarding the process of the JFC when the juveniles are released and it was noted the juveniles are only released to their legal guardian and the guardian is made aware of all citations. Motion/Vote- Deny Ticket #58514 Mayor Milo moved to deny Ticket #58514 as presented; motion seconded by Mr. Krentz and unanimously carried. The second appeal is for Ticket #116862 and for Ticket #116854 both in the amount of $10 each. The appeal states they didn t know there was all day parking elsewhere and were sent off site to work. Motion/Vote Deny Ticket # 116862 and Ticket #116854 Mr. Krentz moved to deny Ticket #116862 and Ticket #116854 as presented; motion seconded by Mayor
The last appeal is for Ticket #58993 in the amount of $60. The appeal stated her sibling borrowed her car and brought the citation to her attention after he moved out of the area. A notice was never sent due to the Violations Department undergoing training. Motion/Vote Approve Waiving Late Fee for Ticket #58993 Mayor Milo moved to approve waiving the late fee only for Ticket #58993 as presented; motion seconded by Mr. Krentz and unanimously carried. Request for Use: Turkey Trot The La Porte Educational Development Foundation will hold their 3 rd Annual 5K Turkey Trot Run and Walk on Thursday November 26, 2015 from 7am to 10am. They are requesting to use the same route as Fitness Friday. Motion/Vote Approve Request for Use: Turkey Trot Mr. Krentz moved to approve the Request for Use for the 3 rd Annual 5K Turkey Trot as presented; motion seconded by Mayor Request for Use: Santa Parade/Kris Kringle Blitz The Chamber of Commerce is having their 2 nd Annual Kris Kringle Blitz on November 28, 2015 at 11:15am and the Santa Parade on November 28, 2015 at 12 noon. INDOT has already approved the closure of Lincolnway for this event. Motion/Vote Approve Request for Use: Santa Parade/Kris Kringle Mr. Krentz moved to approve the Request for Use for the 2 nd Annual Kris Kringle Blitz and Santa Parade as presented; motion seconded by Mayor Request for Use: Employee Drive Thru Breakfast Jen Marshall, Human Resource Director, stated the 2 nd Annual City of La Porte Employee Drive Thru Breakfast will be Friday October 23 rd from 6am to 9am where Department Heads, the Mayor, Clerk- Treasurer and Council Members will be serving donuts, coffee, bagels and maybe some hot cider to City Employees. Ms. Marshall is requesting to use the northbound side of Michigan Avenue, the 800 block between Madison Street and Jefferson and also the seven parking spaces directly in front of City Hall. Motion/Vote Approve Request for Use: Employee Drive thru Breakfast Mr. Krentz moved to approve the Request for Use for the 2 nd Annual City of La Porte Employee Drive Thru Breakfast as presented; motion seconded by Mayor PMTF Contract for CY2016 Tom MacLennan, Director of Transporte, presented the Public Mass Transportation Fund Contract for CY2016 which is the Annual Operating Grant Agreement and he asked the Board to approve the Contract and allow the Mayor and Clerk-Treasurer to sign the contract.
Motion/Vote Approve PMTF Contract for CY2016 Mr. Krentz moved to approve the PMTF Contract for CY2016 as presented; motion seconded by Mayor Elevated Water Tank Mixing Systems Todd Taylor, Director of Water, received quotes for Elevated Water Tank Mixing Systems that helps minimize pipes freezing and would like the Board to approve the purchase of hardware only in the amount of $6,675 for each unit. Motion/Vote Approve Elevated Water Tank Mixing Systems Mr. Krentz moved to approve the quote for the Elevated Water Tank Mixing Systems in the amount of $6,675 for each unit; motion seconded by Mayor Bid Opening for Property on East Lincolnway Rebecca Meyer McCuaig, City Attorney, stated we have gone through the public process of public bidding for property located on East Lincolnway and she asked the Clerk-Treasurer to verify the Proof of Publication. The Clerk-Treasurer stated there is Proof of Publication from October 7 th and October 14 th. One bid was received from Veritas Realty out of Indianapolis. The bid is for a proposal for 105 Boyd Blvd. from La Porte Retail LLC a limited liability company with Kyle T. Hughes as managing member. They did meet the anticipated Capital Investment that range being from $750,000 to $800,000. A Verizon Store will be placed on the property and will have 7 to 10 full time people. She is asking the Board to accept the Bid. Motion/Vote Approve Bid Opening for Property on East Lincolnway Mr. Krentz moved to accept the bid from Veritas Realty on behalf of La Porte Retail LLC with the anticipated Capital investment to be in the range from $750,000 to $800,000; motion seconded by Mayor Pavement Management Study Contract Nick Minich, City Engineer, has been working with CHA and they have put together a scope and price. We now have a contract for our Pavement Management System. The scope was reviewed and is excellent and we are going to get quite a bit for the money that the grant has allowed for. This system will be easily updated and all of the base data will be in GIS format and they will be using the pacer method which is easy to train people on how to assess streets. It includes background research (pavement inventory) that will be turned into spreadsheets and GIS and has a program that helps optimize the types of paving maintenance methods that are being used. Jerry Jackson, Director of Wastewater, noted the coordination of Sewage projects with paving will be nice.
Mr. Minich asked the Board to approve the Pavement Management Contract with two changes regarding mileage and hotel stays and contingent on INDOT s approval. Motion/Vote Approve Pavement Management Study Contract Mayor Milo moved to approve the Pavement Management Contract with changes contingent on INDOT s approval; motion seconded by Mr. Krentz and unanimously carried. Solicit Quotes: Fire Station Roof, Police Station Roof and Police Station Waterproofing Mr. Minich asked the Boards permission to solicit formal quotes for the Fire Station Roof, Police Station Roof and Police Station Waterproofing. Motion/Vote Approve Solicit Quotes: Fire Station Roof, Police Station Roof and Police Station Waterproofing Mayor Milo moved to approve the Directors request to solicit quotes for the Fire Station Roof, Police Station Roof and Police Station Waterproofing as presented; motion seconded by Mr. Krentz and unanimously carried. Excess Equipment Mike Fraze, Street Department Director, asked the Boards permission to move the trommel equipment that sifts trash from dirt to excess equipment. He will dispose of, scrap, or give them away. Motion/Vote Approve Excess Equipment Mr. Krentz moved to approve to designate the trommel equipment as excess equipment as presented; motion seconded by Mayor Unfinished Business None Department Reports Engineer: Mr. Minich stated there was an incident at our M St. building where there was a wall that collapsed. We have been working with the insurance on this and the underwriters are indicating that they may or may not deny the claim but it is an emergency situation and we need to make sure the wall gets constructed. He received two quotes, he noted they would not go thru the formal procurement process because there is a stipulation when there are certain circumstances when there is an emergency where we do not need to go through the process of receiving three quotes. The quotes are as follows: Paul s Construction $35,900 Larson Danielson $52,635 Mr. Minich is asking the Board to award the contract to Paul s in the amount of $35,900 and to use City Funds and work with insurance to get the funds reimbursed. The Clerk-Treasurer noted there is enough money in the CCD fund to reconstruct the wall.
Motion/Vote Approve Awarding M St Building Project Mayor Milo moved to award the M St. Building Project to Paul s Construction in the amount of $35,900 as presented; motion seconded by Mr. Krentz and unanimously carried. Park: Mark Schreiber, Park Director, noted on Wednesday October 21 st after the Park Board meeting they will be dedicating the conference room at the Park Department in honor of the late Ken Moryl who spent 12 years as City Council Member, 16 years on the Park Board and four decades as government teacher at La Porte High School. Announcements Trick Or Treat will be on Saturday October 31 st from 6pm to 8pm Adjourn There being no further business, Mayor Milo moved to adjourn; motion seconded by Mr. Krentz and unanimously carried. Attest: Teresa L. Ludlow, Clerk-Treasurer Approved: November 2, 2015 Approve: Blair E. Milo, Mayor