GREYHAWK LANDING COMMUNITY DEVELOPMENT DISTRICT April 28, 2011 - Minutes of Meeting Page 1 MINUTES OF MEETING Each person who decides to appeal any decision made by the Board with respect to any matter considered at the meeting is advised that the person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which such appeal is to be based. GREYHAWK LANDING COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Greyhawk Landing Community Development District was held on Thursday, April 28, 2011 at 6:00 p.m. at 700 Greyhawk Boulevard, Bradenton, Florida 34212. Present and constituting a quorum were: Ollie Kyte Julie Mekhail Sandy McDonald Michael Plaia Savvas Kesgiropoulos Board Supervisor, Chairman Board Supervisor, Vice Chairman Board Supervisor, Assistant Secretary Board Supervisor, Assistant Secretary (via speakerphone) Board Supervisor, Assistant Secretary Also present were: Greg Cox Andrew Cohen Jon Phillips District Manager, Rizzetta & Company, Inc. District Counsel, Persson & Cohen Field Manager Audience FIRST ORDER OF BUSINESS Call to Order Mr. Cox called the meeting to order and conducted roll call. SECOND ORDER OF BUSINESS Audience Comments Peter Lofquist provided comments concerning the Board s vote on the alcohol issue at the previous meeting. Paul Ryden provided comments regarding the need for improved landscaping in areas around the community. Ken Weaver provided comments about the Board s vote on the alcohol issue at the previous meeting and suggested that the Board be more enthusiastic regarding the security camera status.
GREYHAWK LANDING COMMUNITY DEVELOPMENT DISTRICT April 28, 2011 - Minutes of Meeting Page 2 Art Zielinski provided comments on the community landscaping needs, tree trimming at the traffic circle and the club house. Mike Miller expressed his concern over the priorities of the Board. Frank Damone requested information about the procedures for running the CDD meeting and the public hearing during the previous meeting. Lewis Spruce expressed concerns about political conflicts, Julie Mekhail s emails about investment counseling and made a request for copies of the operating rules. THIRD ORDER OF BUSINESS STATUS REPORTS A. ALERT Protective Services (Jerry Cushing) Mr. Phillips announced that Mr. Cushing s vehicle had mechanical problems in route to the meeting and that he would be able to provide the update. B. Security Camera Installation Status Mr. Phillips informed the Board that all cameras are working, infra-red lights are installed but a little more focusing was needed. He stated that he was working with State Alarm to have this completed and then would have all gates down and operating. The Board members requested that signage be developed that would inform the public that any damage to the gates could result in repair fees that would begin at $250 or higher. The Board asked that staff work to develop the proper wording to that effect and have the signage made. FOURTH ORDER OF BUSINESS Consideration of the Minutes of the Board of Supervisors Meeting Held on March 24, 2011 Mr. Cox presented the minutes of the Board of Supervisors meeting held on March 24, 2011 to the Board for consideration. There was a change requested regarding comments in the minutes that indicated that the rules should state that alcohol use was prohibited during Community Crime Watch meetings held at the Club House. Board members all agreed that the language was not correct and should be removed from the minutes. On a Motion by Ms. Mekhail, seconded by Mr. Kyte, with all in favor, the Board approved the minutes of the Board of Supervisors meeting held on March 24, 2011, as amended, for Greyhawk Landing Community Development District.
GREYHAWK LANDING COMMUNITY DEVELOPMENT DISTRICT April 28, 2011 - Minutes of Meeting Page 3 FIFTH ORDER OF BUSINESS Consideration of Operation and Maintenance Expenditures for March 2011 in the Amount of $92,719.68 Mr. Cox presented Operation and Maintenance expenditures for February 2011 in the amount of $92,719.68 to the Board for consideration. On a Motion by Mr. Kyte, seconded by Mr. Kesgiropoulos, with all in favor, the Board approved the Operation and Maintenance expenditures for March 2011 in the amount of $92,719.68 for Greyhawk Landing Community Development District. SIXTH ORDER OF BUSINESS Nostalgic Lighting Update Mr. Cox provided an update to the Board regarding the completion of the purchase of the Nostalgic Lighting and the negotiations he had with Mr. Jakubowski regarding the purchase and maintenance expenses. Mr. Cox explained that Mr. Jakubowski was not interested in discounting the sale price but that he offered to continue to perform maintenance under the service agreement for $1,300 per month which would cover all the Nostalgic streetlight repairs. Mr. Cohen informed the Board that the closing for the purchase was set for May 6, 2011. The Board asked Mr. Cox to negotiate with Mr. Jakubowski for a lower monthly rate and to establish a minimum number of inspection visits in the agreement. On a Motion by Mr. Kesgiropoulos, seconded by Ms. McDonald, with all in favor, the Board approved executing a streetlight service agreement with Nostalgic Lighting for a not-to-exceed amount of $1,300 per month for Greyhawk Landing Community Development District. SEVENTH ORDER OF BUSINESS Contracts Status Update Mr. Cox presented an update of the status of the District s current contracts and their respective renewal dates. Regarding the landscape and irrigation contract with Valley Crest, the Board requested that the RFP bid documents be presented to them electronically prior to the next CDD meeting. Mr. Cox presented a proposal from Rizzetta &Company for management services that would begin upon the end of the existing contract. After a discussion among Board members, the Board concluded that it would take no action at that time and would seek proposals from other management service providers. Ms. McDonald indicated that she would locate the scope of work documents previously used and distribute them to Board members. Mr. Cox presented Mr. Phillip s current contract to the Board and indicated that it was due to end in the Fall. There was some discussion among the Board members regarding how many years to make the next contract for, how many paid days off to include and whether or not to provide for a pay increase.
GREYHAWK LANDING COMMUNITY DEVELOPMENT DISTRICT April 28, 2011 - Minutes of Meeting Page 4 On a Motion by Mr. Kesgiropoulos, seconded by Ms. McDonald, with all in favor, the Board approved executing a two year contract for Mr. Phillips that included 21 paid days off with an annual salary of $48,000 for Greyhawk Landing Community Development District. EIGHTH ORDER OF BUSINESS Road Repair Update Mr. Cohen informed the Board that he had researched documents related to the construction of the District roads and learned that Mr. Schappacher had previously performed inspections and prepared reports on the roads. Mr. Cohen indicated that he has discussed the road status with Mr. Schappacher and that Mr. Schappacher indicated he would perform an inspection and provide a report for a rate of $600. On a Motion by Mr. Kyte, seconded by Mr. Kesgiropoulos, with all in favor, the Board approved a not-to-exceed amount of $600 to have Rick Schappacher of Schappacher Engineering perform an inspection and prepare a preliminary report for Greyhawk Landing Community Development District. NINTH ORDER OF BUSINESS Irrigation Repair Update Mr. Phillips provided the Board with a detailed update of the routing of the irrigation systems throughout the District and the wells that supply each of the various routes. He explained issues that the District has with the current irrigation system and informed the Board that he is in the process of gathering bids from various service providers to repair portions of the irrigation system. TENTH ORDER OF BUSINESS Harriers Gate Update Mr. Phillips explained to the Board that the gate at Harrier s Place had been making loud noises when opening and closing and that he had the Gate Doctor come to repair the gate. ELEVENTH ORDER OF BUSINESS Carp Update Mr. Phillips informed the Board that an application for a permit allowing the use of Carp was submitted to the Florida Fish and Wildlife Division and the Southwest Florida Water Management District (SWFWMD) for approval. The Board was informed that Aquagenix will provide the Carp (approximately 8-10) once the permit is approved. TWELFTH ORDER OF BUSINESS Presentation of District Unaudited Financial Statements Mr. Cox provided a summary of the March 2011 District unaudited financial statements to the Board.
GREYHAWK LANDING COMMUNITY DEVELOPMENT DISTRICT April 28, 2011 - Minutes of Meeting Page 5 THIRTEENTH ORDER OF BUSINESS Staff Reports District Counsel Andy Cohen No report. District Engineer Not present. Field Manager Jon Phillips Mr. Phillips presented a proposal to the Board from Admiral Pool Furniture (Quote # ACFQ#20760) for $5,011.02 for the purchase of new pool furniture. On a Motion by Ms. McDonald, seconded by Mr. Kesgiropoulos, with all in favor, the Board approved the proposal from Admiral Pool Furniture for $5,011.02 for Greyhawk Landing Community Development District. Mr. Phillips introduced a modified proposal from Valley Crest Landscape for the installation of plantings at locations around the District for $3,060. Mr. Phillips also introduced competing bids from Waterside Environmental Care, Inc. ($2,720) and Green Briar Landscape ($2,929.75). The Board requested that staff inquire whether or not Valley Crest would match the low bid of $2,720. On a Motion by Ms. McDonald, seconded by Ms. Mekhail, with all in favor, the Board approved the Valley Crest proposal if they agreed to the $2,720 rate provided in a competing quote for Greyhawk Landing Community Development District. District Manager Greg Cox Mr. Cox reminded the Board that the next meeting was scheduled for May 26, 2011 at 6 p.m. He also informed the Board that he had received correspondence from the office of District Counsel announcing their annual rate increase of approximately $5.00 per hour. FOURTEENTH ORDER OF BUSINESS Supervisor Requests Mr. Plaia asked that when the new landscape and irrigation scope of work is developed that it contain an optional provision for two additional mowing days. This would be so that the grass will not be allowed to get so high if there is an unusually early growth due to unusually warm weather. Mr. Plaia asked that the Board approve the remaining approximately $4,500 in the budget for plant replacement be split equally for plant replacement and fish stocking.