TOWNSHIP OF PERTH SOUTH COUNCIL MINUTES 9:30 A.M. April 5, 2011 The Council of the Township of Perth South met in the Council Chambers in St. Pauls for its regular Council session. MEMBERS PRESENT: Mayor Robert Wilhelm, Deputy Mayor James Aitcheson, Councillors Bill Adams, Stuart Arkett, Elizabeth Armstrong, Cathy Barker, and Donald Henderson. STAFF PRESENT: Chief Administrative Officer/Clerk Tim Ivanyshyn, Treasurer/Deputy Clerk Rebecca Clothier, Director of Public Works Larry McGregor, and Chief Building Official and By-law Enforcement Officer Don Templeman. 1. MOMENT OF REFLECTION 2. DISCLOSURE OF PECUNIARY INTEREST and general nature thereof Councillor Elizabeth Armstrong disclosed a pecuniary interest with respect to item 7 (a) Rural Road Reconstruction and Paving Contract 09021, the nature of the conflict being that she is a part owner of McCann Paving Inc., the company performing the rural road reconstruction and paving. Councillor Cathy Barker disclosed a pecuniary interest with respect to item 7 (a) Gravel Stabilization on Line 5, the nature of the conflict being that she conducts business with the contractor, Claussen Farms. Mayor Robert Wilhelm disclosed a pecuniary interest with respect to item 6 (c) Application for Consent No. B6/11 by William and Gurtruda Rovers, the nature of the conflict being that he is owner of an adjacent property.
Page 2 3. APPROVAL OF PREVIOUS MINUTES #155 Moved by Jim Aitcheson Seconded by Cathy Barker That the minutes of the regular meeting of the Council held on March 22, 2011 be accepted as printed and circulated. Carried. 4. BUSINESS ARISING FROM THE MINUTES There was no business arising from the minutes. 5. PRESENTATIONS/DELEGATIONS/PETITIONS (a) Library Presentation St. Marys, Stratford, and Huron Library John Wilkinson and Brendan Howley presented the 2011 Library Services and Funding Request and answered arising questions. In attendance was Sam Coughlin, CEO, Stratford Public Library, Rob Brinley, Interim CEO, St. Marys Public Library, and Beth Ross, CEO, Huron County Library. (b) Application for Zoning By-law Amendment by Raymond and Patricia Fowler Allan Rothwell, Senior Planner, County of Perth appeared before Council to present a report concerning an application for a Zoning By-law Amendment by Raymond and Patricia Fowler relating to the property located at Part Lot 7, North Boundary Concession (4260 Perth Line 9, Blanshard Ward). #156 Moved by James Aitcheson Seconded by Bill Adams That the Council for the Township of Perth South proceed to a Public Meeting and approve a Zoning By-law Amendment by Raymond and Patricia Fowler affecting property described as Part of Lot 7, North Boundary Concession (4260 Perth Line 9, Blanshard Ward) in the Township of Perth South, to enlarge the area of the Rural Residential Zone (RR), and to recognize the reduced lot area of the land in the Agricultural Zone (A). Carried. Mayor Robert Wilhelm previously declared a conflict of interest and left the Council Chambers at 10:05 a.m. Deputy Mayor Jim Aitcheson assumed the Chair position.
Page 3 (c) Application for Consent No B6/11 by William and Gertruda Rovers Allan Rothwell, Senior Planner, County of Perth appeared before Council to present a report concerning an application for Consent No. B6/11 by William and Gertruda Rovers relating to the property described as Lot 25, West Mitchell Road Concession, (Perth Road 139, Blanshard Ward) in the Township of Perth South. #157 Moved by Stuart Arkett Seconded by Don Henderson That the Council of the Township of Perth South recommend to the County s Land Division Committee that the Application for Consent No. B6/11 by William and Gertruda Rovers affecting property described as Part Lot 25, West Mitchell Road Concession, (Perth Road 139, Blanshard Ward) in the Township of Perth South be approved subject to the following criteria: i. The application being revised to reduce the amount of land area to be severed to approximately 0.5 ac. (to incorporate the balance of the pond, and an amenity area); ii. Township s financial requirements being met (if any); and iii. The severed parcel being deeded in the same name as the retained parcel (Annette and Gordon Sharp); iv. Section 50 (3)/(5) of the Planning Act applying to all future severances; v. The mortgage being amended (if required); and vi. A zoning by-law amendment to place the severed land in the same zone as the lands to which it is being joined, as well as an amendment to the retained land to recognize the reduced lot area. Carried. Mayor Robert Wilhelm returned to his seat and resumed chairing the meeting at 10:20a.m. (d) Application for Consent No. B5/11 by Jack and Teresa Van Nes Allan Rothwell, Senior Planner, County of Perth appeared before Council to present a report concerning an application for Consent No. B5/11 by Jack and Teresa Van Nes relating to the property described as Lot 10, Concessions 3 and 4, (4367 Perth Line 32, Downie Ward) in the Township of Perth South.
Page 4 #158 Moved by Elizabeth Armstrong Seconded by Bill Adams That the Council recommend to the County s Land Division Committee that the Application for Consent No. B5/11 by Jack and Teresa Van Nes affecting property described as Part Lot 10, Concessions 3 and 4, (4367 Perth Line 32, Downie Ward) in the Township of Perth South be approved subject to the following criteria: i. Township s financial requirements being met (if any); and ii. The 20 ac. Parcel to the south being deeded in the same name as the retained parcel (Jack and Teresa Van Nes); iii. Section 50 (3)/(5) of the Planning Act applying to all future severances; and iv. The mortgages being amended (if required). Carried. 6. REPORTS OF DEPARTMENTS (a) Public Works Report - Operations/Road Report #159 Moved by Stuart Arkett That the Report of Operations Manager, William Doupe, dated March 31, 2011, concerning road operations be received as information. Carried. - Water Tank Purchase A discussion on the water tank purchase ensued and the Director of Public Works was asked to provide additional information at the April 19, 2011 Council meeting. - Ministry of the Environment Chief Drinking Water Inspector Annual Report 2009-2010 #160 Moved by Jim Aitcheson Seconded by Cathy Barker That the Ministry of Environment report prepared by the Chief Drinking Water Inspector regarding the 2009-2010 Summary Report be received. Carried.
Page 5 - Calcium Chloride Tender - Results #161 Moved by Jim Aitcheson Seconded by Elizabeth Armstrong That the Council of the Township of Perth South award the Liquid Calcium Chloride Tender 2011-02 to Da-Lee Dust Control of Stoney Creek, Ontario at a unit price of $299/Flake Equivalent Tonne plus applicable taxes. Carried. - Gravel Stabilization on Line 5 - Proposal The process of improving base stabilization as proposed by Claussen Farms Custom Farming Inc. was discussed. This work is proposed for Line 5 from St. Marys to the Village of Rannoch. Councillor Cathy Barker previously declared a conflict of interest and left the Council Chambers at 11:37 am. #162 Moved by Elizabeth Armstrong That the Council for the Township of Perth South include the proposal from Claussen Farms in the 2011 Operating Budget at an estimated net cost of $40,500 as a pilot test project to provide better stabilization of the gravel surface and dust control. Carried. Councillor Cathy Barker returned to the Council Chambers at 11:40 p.m. - Road Gravel Tender Discussion The M Gravel Tender closing date has been extended from March 31, 2011 to April 14, 2011. #163 Moved by Donald Henderson Seconded by Elizabeth Armstrong That the Council for the Township of Perth South accept gravel tenders with platform scales as well as bucket scales, subject to random checks at the Contractors expense and the discretion of Township employees with a minimum of 25% of the loads required to cross platform scales. A recorded vote was requested: Councillor Bill Adams Councillor Stuart Arkett Councillor Elizabeth Armstrong Councillor Cathy Barker yea nay yea nay
Page 6 Councillor Donald Henderson Deputy Mayor James Aitcheson Mayor Robert Wilhelm yea nay nay Motion Defeated. - Rural Road Reconstruction and Paving Contract #09021 Councillor Elizabeth Armstrong previously declared a conflict of interest and left the Council table and sat in the audience at 11:41 a.m. #164 Moved by Stuart Arkett Seconded by James Aitcheson That the letter, dated March 31, 2011, from Jay Armstrong of McCann Paving Inc. be received for information. Carried. Councillor Elizabeth Armstrong returned to the Council table at 11:44 p.m. - Boundary Road Agreement between the Township of Perth South and the Township of Perth East - Draft #165 Moved by James Aitcheson That the draft Boundary Agreement between the Township of Perth South and Township of Perth East be received; and further, the Director of Public Works prepare a report and By-law for a future meeting. Carried. (b) Treasurer s Report (Rebecca Clothier, Treasurer/Deputy Clerk) - Verbal Update The Treasurer provided the Council with a verbal update on various financial and treasury matters. #166 Moved by Bill Adams That the verbal update from the Treasurer/Deputy Clerk regarding various administrative and financial matters be received as information. Carried. (c) Chief Administrative Officer/Clerk Report (Tim Ivanyshyn, Chief Administrative Officer/Clerk)
Page 7 - Verbal Update #167 Moved by Elizabeth Armstrong That the verbal update from the Chief Administrative Officer/Clerk regarding various administrative matters be received as information. Carried. (d) Chief Building Official and By-law Enforcement Officer (Don Templeman) - Monthly Report #168 Moved by Elizabeth Armstrong That the Building Report of the Chief Building Official and by-law Enforcement Officer Don Templeman, dated March 31, 2011, be received as information. Carried. 7. REPORTS OF COMMITTEES/OUTSIDE BOARDS (a) Economic Development Committee Approval of the Minutes of the March 22, 2011 Economic Development meeting #169 Moved by Cathy Barker That the minutes of the regular meeting of the Economic Development Committee held on March 22, 2011 be accepted as printed and circulated. Carried. #170 Moved by Cathy Barker That the Council for the Township of Perth South supports the first 5 lot development of the St. Marys Golf Course as proposed in their 20 Year Vision presentation to Council. Carried. (b) Economic Development Committee Approval of the Closed Session Minutes of the March 22, 2011 Economic Development meeting #170 Moved by Cathy Barker That the minutes of the closed session portion of the meeting of the Economic Development Committee held on March 22, 2011 be accepted as printed and circulated. Carried.
Page 8 (c) Downie Recreation Committee Minutes of the March 21, 2011 Meeting #171 Moved by Elizabeth Armstrong That the minutes of the Downie Recreation Committee meeting held on March 21, 2011 be accepted as printed and circulated. Carried. 8. ACCOUNTS #172 Moved by Stuart Arkett Seconded by Cathy Barker That the accounts payable listing, dated April 1, 2011, for the period March 19, 2011 to April 1, 2011 in the amount of $763,813.48 be approved. Carried. 9. CORRESPONDENCE (a) Upper Thames River Conservation Authority February 22, 2011 Agenda and Meeting Minutes #173 Moved by Cathy Barker Seconded by Elizabeth Armstrong That the Upper Thames River Conservation Authority Agenda and Minutes for the Board of Directors Meeting held on February 22, 2011be received as information. Carried. (b) March 2011 Bluewater Recycling Association Meeting Highlights #174 Moved by Cathy Barker Seconded by Elizabeth Armstrong That the March 2011 Bluewater Recycling Association Meeting Highlights be received as information. Carried. 10. MAYOR AND COUNCILLOR REPORTS The Mayor and Councillors provided brief verbal reports regarding various items of municipal interest. 11. BY-LAWS There were no By-laws to consider.
Page 9 12. CLOSED SESSION There was no closed session. 13. CONFIRMATORY BY-LAW #175 Moved by Jim Aitcheson That By-law No. 17-2011, being a By-law to adopt, confirm and ratify matters dealt with by resolution of the Township of Perth South, be given first, second, and third readings, and be properly signed and sealed. Carried. 14. SCHEDULE OF MEETINGS The next regular meeting of the Council will be held on Tuesday, April 19, 2011 at 7:00 p.m. 15. ADJOURNMENT #176 Moved by Cathy Barker That the meeting does hereby adjourn at 12:52 p.m. Carried. Mayor, Robert Wilhelm C.A.O. /Clerk, Tim Ivanyshyn