MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS OF SUNNYBROOK HEALTH SCIENCES CENTRE (SHSC) HELD ON TUESDAY, OCTOBER 23, 2007 AT 3:00 P.M. IN THE ACADEMY OF MEDICINE ROOM AT THE VAUGHAN ESTATE, SUNNYBROOK CAMPUS. Chair: Mr. David A. Leslie, Chair Directors: Mr. D. Agnew Dr. L. Carr Mr. G. Connor Mr. P. Crawley Mr. R. Dale Mr. C. Diamond Ms. P. Griffith-Jones Dr. D. Guyatt Mr. D. Jackson Dr. B. McLellan Ms. H. Reid Dr. D. Riegert Ms. S. Scace Ms. M. Visser Mr. F. Wagner Dr. C. Whiteside Regrets: Ms. A. Bowman Ms. T. Brown Dr. K. Shulman By Invitation: (in addition to members of the public) Mr. C. DuHamel Dr. G. Faclier Ms. D. Ferguson Mr. G. Fierheller Ms. L. Golding Mr. K. Goldthorp Ms. T. Hueper Dr. R. Lester Dr. W. Levinson Dr. P. Poldre Ms. M. Reddick Dr. S. VanDeVelde-Coke Ms. A. Welch Mr. M. Young 1.0 CALL TO ORDER OPEN SESSION Mr. Leslie, Chair, noting a quorum present, called the open meeting of the Sunnybrook Board of Directors to order at 3:05 p.m. 1.1 APPROVAL OF AGENDA The Chair added an item to the agenda. Mr. Frank Wagner will provide a brief comment in respect to a Speaker Series he had attended. There being no further changes, the Chair requested approval of the agenda as amended. The Agenda was approved as amended. 1.2 APPROVAL OF MINUTES Minutes of Meeting of SHSC Board September 10, 2007 The Chair requested approval of the minutes of the Sunnybrook Board of Directors held on Monday, September 10, 2007. A copy of the minutes was pre-circulated and appended to the agenda. MOTION: Upon MOTION duly made by Mr. Agnew and SECONDED by Ms. Scace, it was resolved that the minutes of the meeting of the Board of Directors of Sunnybrook Health Sciences Centre held on Monday, September 10, 2007 are hereby approved as pre-circulated. CARRIED. Minutes of Meeting held October 23, 2007 Page 1 of 5
1.3 BUSINESS ARISING The Chair called on Ms. Griffith-Jones to provide an update on the search for the EVP Position. Ms. Griffith-Jones reported that the search firm of Janet Wright & Assoc. had been secured. A role profile was ready for the advertisement in the Globe & Mail. The Committee expects to review the short list in January and commence interviewing shortly thereafter. Search Committee for Program Chief, Aging and Population Health Ms. Scace commented that there was no report at this time. Search Committee for Chief of Family Medicine Mr. Wagner reported that the Committee is just beginning to start up. 2. REPORT OF CHAIR The Chair introduced Dr. Gil Faclier who was attending on behalf of Dr. Shulman, Chair of the MAC and Dr. Chris Idestrup, the Treasurer of the MDMSA who is slated to take on the position of Vice President of the MDMSA in 2008. The Chair provided a brief update on a recent TAHSN meeting he attended. MaRS Innovation is progressing well and is in the process of striking a founding board. All of the major health sciences research organizations within our LHIN will be participants in MaRS Innovation. Mr. Leslie commented that this is a great step forward in terms of commercializing the research done in the various health sciences institutions. The Chair reported on the LHIN briefing session he attended at the invitation of the Chair of the LHIN, Mohamed Dhanani. Barry McLellan, Sue Coke and Bob Lester were also in attendance. The session was an opportunity to familiarize the LHIN Board Chair and the Board with the institutions they have oversight over. Sunnybrook s presentation was focused on integration with the community which was of particular interest to the LHIN Board Chair, Mohamed Dhanani. The Chair commented on the luncheon he hosted prior to the board meeting, which included David Jackson, Jennifer Tory and John Wetmore. Mr. Wetmore is the immediate past Vice Chair of the Sunnybrook Foundation and although he is no longer on the Foundation Board, he has a tremendous background with respect to the Foundation and its relationship with the Hospital. Dr. Sherry Cooper, the new Vice Chair of the Sunnybrook Foundation, was unfortunately unable to attend. The group agreed to hold bi-monthly meetings of the chairs and vice chairs of the hospital and foundation. 3. REPORT OF THE CEO A copy of the October 2007 Report of the CEO was pre-circulated and appended to the agenda package. Dr. McLellan presented the following highlights in addition to his written report. CEO s Orientation the orientation process went very smooth. Meetings with Board members have been very valuable. Minutes of Meeting held October 23, 2007 Page 2 of 5
Dr. McLellan presented at the Foundation Board Annual General Meeting and has also met with members of the Board and Foundation staff. He was pleased to report that the relationship between the Hospital and the Foundation is a very positive one. Item 2.2 of the CEO Report deals with the relocation of certain clinical services from the Holland Centre and the Grenville site. As this is an important process over the next 2-3 months, a senior staff member has been identified to deal with transition issues to ensure that the relocation is as smooth as possible. The Chair opened the floor for any questions coming out of the CEO Report. BOARD BUSINESS 4. DECISION ITEMS: There were no decision items before the Board. 5. DISCUSSION ITEMS: 5.1 VIDEO AGING AND VETERANS CARE PROGRAM The Chair turned the floor over to Mr. Dale to introduce the Video on Aging and Veterans Care. Mr. Dale commented that the video provides a clear picture of what is going on at Sunnybrook especially since there had been some bad publicity in media about the treatment of seniors. He introduced Ms. Dorothy Ferguson, Director of Operations in Aging and Veterans Care who attended to answer any questions the Board may have. Following the video, the Chair opened the floor for any questions. Ms. Ferguson outlined the current admission criteria veterans must have served and have been deployed overseas during World War I & 2 and the Korean War. After 2010, it is anticipated that the criteria for all veteran facilities across Canada may be changed. She further indicated that Sunnybrook has a very large program in dementia care. The Chair thanked Ms. Ferguson and Mr. Dale for a most enjoyable and very informative video of Sunnybrook s Aging and Veterans Care Program. 5.2 SPEAKER SERIES Mr. Wagner reported on the speaker series he attended on Wednesday, October 17 th on vision health. The Auditorium was filled to capacity with overflow in the Lecture Theatre. He commented that Dr. Dixon, who was the moderator for this series, created an atmosphere of trust and camaraderie both amongst the presenters and the community. Other physicians who took part were Drs. Catherine Birt, Ken Eng, Carol Schwartz and Peter Kertes. The presenters not only presented the clinical piece but also touched on their own contribution as researchers, scholars and academics. They also ensured that everyone knew that there is a level of academic excellence that one only finds in an academic health centre. Minutes of Meeting held October 23, 2007 Page 3 of 5
CONSENT AGENDA 6. REPORT OF COMMITTEES Reports were received and pre-circulated with the agenda package from the following Committees of the Board. Academic, Research & Education Business and Human Resources Communications & Stakeholder Relations Investment Patient Care Veterans Advisory Medical Advisory MDM Staff Association Business & Human Resources Committee: Financial Reporting: The Board received and reviewed the operating statements for the 5 months ended August 31, 2007. The Chair opened the floor for any questions of the Committee Chairs on the Consent Agenda. The Chair complimented Mr. Crawley s CSR Committee and the Foundation for the work being done around branding and marketing. 7. SUNNYBROOK FOUNDATION REPORT 7.1 MONTHLY FOUNDATION REPORT A copy of the monthly update from the Sunnybrook Foundation was pre-circulated and appended to the Agenda package. The report provided an overview of the financial activity of the Foundation for the six months of the current fiscal year to September 30, 2007. 7.2 CAMPAIGN UPDATE Mr. George Fierheller provided a brief update on what is happening at the Foundation in terms of the Campaign itself. For the benefit of new board members he provided the following background information: The Hospital received permission from the Ontario government on August 18, 2005 to move ahead with the capital campaign. At the Foundation Annual General Meeting in September, Mr. Fierheller reported that the campaign had raised about $100 million a year ago and this year had reached the $160 million mark. A $300 million goal was set about 3 years ago and the campaign has been tracking their progress against that goal. Minutes of Meeting held October 23, 2007 Page 4 of 5
Mr. Fierheller reported that the campaign has been divided into a number of portfolios as they concentrate on major gifts to reach their goal. These portfolios align with the major priorities of the Hospital. He commented that the real challenge is trying to ensure that money is raised for the hospital s priorities and the campaign s new goal is heading towards $450 million once it makes its public launch. Mr. Fierheller commented that the hospital has had some wonderful events which are very helpful in raising the profile with more big events coming up. The Chair thanked Mr. Fierheller for his update and opened the floor for any questions. 8. INFORMATION ITEMS The following information items were received and appended to the Agenda package. Patient Appreciation Letters Sunnybrook News Holland Musculoskeletal Program Team News SB Foundation Report to Donors 2006-07 Media Reports 9. OTHER BUSINESS 9.1 POST MEETING EVALUATION FORM The Chair reminded Board members to complete the post meeting evaluation form appended to the agenda package. 10. NEXT MEETING The next meeting of the Board of Directors will be held on Monday, December 10, 2007 at 3:00 p.m. in the Academy of Medicine Room, Vaughan Estate. 11. ADJOURNMENT OF MEETING There being no further business, the Chair adjourned the open session of the Sunnybrook Board of Directors at 3:50 p.m. So Moved by Mr. Agnew and Seconded by Mr. Jackson. CARRIED. David A. Leslie, Chair Trudy Hueper, Secretary Minutes of Meeting held October 23, 2007 Page 5 of 5