GREATER SUDBURY POLICE SERVICES BOARD MEETING Wednesday October 10, 2012 4:30 P.M. Police Headquarters, 5 th Floor Boardroom PUBLIC MINUTES Present: Deputy Mayor Ron Dupuis, Chair Brenda Spencer, Member Toula Sakellaris, Member Joanne Latendre, Executive Assistant Staff: Frank Elsner, Chief of Police Allan Lekun, Deputy Chief of Police Sharon Baiden, Director Corporate Services Robert Thirkill, Inspector Sheilah Weber, Inspector Regrets: Councillor Evelyn Dutrisac, Vice Chair Gerry Lougheed Jr., Member Dan Markiewich, Inspector Todd Zimmerman, Inspector Robert Keetch, Inspector Guests: Jeff Kuhn Manager Human Resources, Sheila Kelly-Petrin Volunteer Coordinator, Melissa Bamberger Manager Budget and Materials Resource Storefront Volunteers Virginia Langis and Helen Wilson from Capreol, Gary Caverson, Sylvio Jean, and Claudette Lariviere from Coniston, Jeanette Stickles and Frank Zanatta from Copper Cliff, Ron Corbeil, Art Dowdall, and Gord Jacques from LEL, and student Sam Davidson News Media: Darren MacDonald, Northern Life The Board moved into PUBLIC to resume discussions at 4:30 p.m. Adoption of Minutes (2012-121) SAKELLARIS - SPENCER: THAT the Greater Sudbury Police Services Board Minutes of September 5, 2012 be adopted as circulated and read. 1
Declarations of Conflict of Interest None. Welcome by Chair Chair Dupuis opened the meeting and warmly welcomed the large group of volunteer representatives of the Service s Storefronts. He thanked them for all the time and effort contributed to making the Program a complete success. The Chair also welcomed Jeff Kuhn and Sheila Kelly-Petrin from the Storefront Friendly Call Program. Police Storefront Friendly Call Program Presentation Chief Elsner described the Storefront Volunteer Program and the implementation of the new Call Program. The Chief thanked all the volunteers for their help in making the Police Storefronts an important part of services provided to the community. Jeff Kuhn introduced Sheila Kelly-Petrin who made a presentation to the Board. The Storefront Friendly Call Program is a complimentary service connecting senior residents with the Police Service. Individuals receive regular contact to check on their well being and inform them of community events. This Program will be expanded to all Storefronts. 2013 Budget Presentation Chief Elsner presented the Board with the Service s proposed 2013 Operating Budget, the 2013 Police Capital Plan, and the 2014-2017 forecasted Capital Plans. The Chief thanked Sharon Baiden and Melissa Bamberger for their incredible work. The 2013 budget was examined for any areas where decreases could be managed and made a reduction in the increase from 4% to 3.5% possible. (2012-122) SPENCER - SAKELLARIS: THAT the Board approves the 2013 Operating Budget in the amount of $ 49,873,910; and further THAT the Board approves the 2013 Police Capital Plan; and further THAT the Board receives the 2014 and 2017 forecasted Capital Plans; and further THAT the Board recommends these budgets to City Council. 2
Business Plan 2011-2013, 2011 Status Update The Board was presented with a report regarding Business Plan for 2011-2013 with an update on 2011 results. Much has occurred in response to fulfilling the priorities in the plan most notably, a new mission and vision was created supported by RICH values. (2012-123) SPENCER - SAKELLARIS: THAT the Board receives the Business Plan Update for 2011 for information. 2011 Annual Report The Board was presented with the 2011 Annual Report. (2012-124) SAKELLARIS - SPENCER: THAT the Board receives the 2011 Annual Report for information. Intergraph Annual Maintenance Agreement Maintenance and support of the I/Tracker server and I/Mobile workstation software used by all computers installed in the Service s cruisers is completed by Intergraph Canada. An Agreement will be for one year from October 1, 2012 to September 30, 2013. (2012-125) SPENCER - SAKELLARIS: THAT the Board enters into a maintenance Agreement with Intergraph Canada for the support of the I/Tracker server and I/Mobile workstation software for the term October 1, 2012 to September 30, 2013 at a cost of $32,483.13 plus applicable taxes. Special Constable Program The Ministry of Community Safety and Correctional Services is conducting a review of the Special Constable Program. To assist with this review, the Ministry is collecting information related to Special Constables who are employed by the Service. The information will be used to assess the similarities and differences across the various types of Special Constables used in Ontario. (2012-126) SAKELLARIS - SPENCER: THAT the Board participates in the Ministry of Community Safety and Correctional Services survey in respect of a review of the Special Constable Program. 3
Online Auction Proceeds In June 2012, the Service held an online auction through Nor-Ont Auctions to sell bicycles and other lots of property. (2012-127) SPENCER - SAKELLARIS: THAT the Greater Sudbury Police Services Board accepts for deposit to its Trust Fund $3,401.42 received from proceeds for the online auction held from June 15-19, 2012. Chief s Youth Initiative Fund The Board received two requests for financial support from the Chief s Youth Initiative Fund. (2012-128) SAKELLARIS - SPENCER: THAT the Board approve the following donations with funds drawn from the Chief s Youth Initiative Fund: $1,000 in support of the Sudbury Playground Hockey League (SPHL) to offset the cost of hosting the 2013 Police Cup Hockey Tournament $2,000 maximum in support of the Princess Anne Public School Adopt-a-School Program Board Trust Fund The Board received five requests for financial support from the Board Trust Fund. (2012-129) SPENCER - SAKELLARIS: THAT the Board approve the following donations with funds drawn from the Board Trust Fund: $2,000 to the 2012 United Way Sudbury Campaign $1,000 in support of the Sudbury Playground Hockey League (SPHL) 2013 Police Cup Hockey Tournament $1,000 in support of the Bereavement Foundation of Sudbury 2013 Conference $500 in support of Operation Red Nose 2012 $500 in support of GSPS Pulling for the Cure Tug-of-War Team 4
Donation Recipient Update The Board received notes of thanks from recipients of funding from the Chief s Youth Initiative Fund. A letter of thanks was received from the Rayside-Balfour Youth Action Network for the Board s support of the 2012 Golfing with Kids Program. A letter of thanks was received from the Human League for the Board support of their 2012 Breakfast Club. A letter of thanks was received from Marianne LaBerge thanking the Board for their support of 2012 CIBC Run for the Cure. OAPSB Annual Fall Seminar The Board received a report in relation to the OAPSB Annual Fall Seminar which will be held in Toronto November 12-13, 2012. The theme is HR Issues & Beyond Morden. (2012-130) SAKELLARIS - SPENCER: THAT the Board approves the attendance of Chair Ron Dupuis and Member Brenda Spencer to the OAPSB Annual Conference in Toronto November 12-13, 2012. Annual Awards Presentation Board Members were advised that the Annual Awards Presentation will be held Tuesday November 13, 2012 at the Caruso Club beginning at 7:00 p.m. All Members are encouraged to attend. Motion to Deal with Addendum (2012-131) SPENCER - SAKELLARIS: THAT this Board deals with the Addendum items on this date. 5
Employee Assistance Program Agreement The Board was presented with a report in relation to the provision of Employee Assistance Services to employees. The new provider for both the City of Greater Sudbury and the Greater Sudbury Police Service is ComPsych Corporation. The Contract will become effective November 1, 2012. (2012-132) SAKELLARIS - SPENCER: THAT the Board enter into a three year Agreement with ComPsych Corporation for the purpose of delivering an Employee Assistance Program to the members of Greater Sudbury Police Service at an annual cost of approximately $20,000 per year. New Business from In Camera There was one item of new business arising out of In Camera discussions. Psychiatrist Agreement New Business The Board was presented with a report in relation to the provision of Forensic Psychiatrist Services. Discussions have been ongoing with the team from Health Sciences North. (2012-133) SPENCER - SAKELLARIS: THAT the Board enters into an Agreement with the following Psychiatrists for the purpose of accessing the Psychiatric services on a fee for service basis: Sharon Baiden advised the Board of correspondence received. A letter was received from Councillor Eli El-Chantiry, Chair of the Ottawa Police Services Board, advising of a resolution passed regarding the loss of Police Officer Recruitment Funding. It was suggested that the Board write a similar letter. Continued next page. Dr. Sastry Bhagavatula Dr. Anil Joseph Dr. Popuri Krishna 6
New Business Correspondence received continued. A letter was received from the Ottawa Police Services Board regarding the cost of policing as it relates to the impact OPP settlements are having throughout the province. A letter was received from Mayor Frank Scarpitti, Chair York Police Services Board, regarding the Morden Report and issues arising as it concerns Boards. There was a short discussion on days and times for Police Services Board meetings. The Board was advised that a survey would be sent to members for their input. Next Meeting: Wednesday November 14, 2012 at 4:30 p.m. Adjournment: Time 5:38 p.m. (2012-134) SAKELLARIS SPENCER: THAT this meeting be adjourned. 7