The meeting was called to order at 6:20 p.m. with the following members present: Trustees-Ed ward, David Brockway and Mike Farrell; Fiscal officer - Lisa Millet and cemetery Sexton-Jeannette Grosvenor. Ms. Millet took a roll call for attendance. Mr. ward, Mr. Brockway, and Mr. Farrell responded here. The special meeting was advertised for general purposes.,june 27 REGULAR MEETING MINUTES ~ RESOLUTION -11-160 Motion by Mr. Farrell, seconded by Mr. Brockway to approve the minutes for June 13, 2011 with changes. Mr. Farrell wanted the minutes to include the statement that Mr. Farrell did not believe vendors would be present at the Bicentennial celebration. GUESTS Ms. Dianne Kellogg was present to discuss the possibility of leasing the old Kellogg house on the land at 12371 claridon Troy Rd. Ms. Kellogg explained that the Treat-Kellogg house is one of the ten oldest houses in Claridon Township. Her first priority is to preserve the home. However she would also like to use the space in the following ways: 1. Free display space to community groups for fundraislng projects. 2. For profit shop and workshop. 3. office area for ongoing preservation fundraising and grant writing. 4. possible employment opportunitles for Belle Meadow residents. Ms. Kellogg proposed a 5 year lease at $50 per year and $3,000 at signing. MS. Kellogg would provide a security system and heating upgrades. MS. Kellogg would like the Township to improve the porch walkway, foundation and basement. Mr. Farrell stated that he had spoken with MS. Susan wieland from the prosecutor's office. MS. wieland did not believe that a lease situation would be possible; however the public purpose portion of the proposal could help. MS. wieland needs to further research the matter. Ms. Kellogg would be in charge of parceling the space and would hold liability insurance in conjunctl0n with the Township. Ms. Kellogg would also be wllling to write a grant to help with the preservation. Mr. Farrell has also spoken with other residents interested in preserving the home. In the future, Mr. Farrell would also like to look lnto doing something with barns in the area. Mr. Brockway stated that the zoning on the property would need to be investigated if a shop is run out of the home. Mr. Brockway also asked if Ms. Kellogg would provide drawings for the po rch and wa -, kways. MS. Ke11 ogg responded that the Township would be over these areas however she would be in charge of cosmetic changes. Ms. Kellogg also offered to get an estimate for the basement renovations. Ms. Kellogg would like 875
to get some commitment from the Township before she moves ahead much further. (See attached Business plan) Mr. Larry Gaspar, Chief of the Chardon Fire Department, was present to give an update. Mr. Gaspar presented the Trustees with calls to date in Claridon Township. Mr. Gaspar explained different community events that the chardon Fire Department participated in. Mr. Gaspar also gave an update on the new tanker truck. It is still scheduled to be complete by mid september. The Chardon Fire Department will be on hand at claridon's Bicentennial. Mr. Gaspar also mentioned that historical vehicles may be on display at the Bicentennial. Mr. Tom Curtin, Director of Geagua Park Distict and Terry McGowan, a lighting engineer ana member of the International Dark sky Association, were present to speak about LED lighting. Mr. Farrell contacted Mr. Curtin about LED lighting for the Township's street lights. LED lighting could provide,~.~~ up to a ~ savings, however LED lighting is expensive to purchase and install. Mr. curtin stated that the Geauga park District would be willing to partner with the Township to assist with writing grants for LED lighting. The Geauga park District is also interested in reducing light pollution. A solar powered LED street light is approximately $985. Mr. curtin asked if the Township has a lease agreement with the Illuminating Company for the street lights. Mr. Brockway explained that the Illuminating Company owns the poles and lights. Mr. Brockway also explained that a representative from the Illuminating company was present at the last Township meeting. -rhe representative was not a~reeable with the LED option. Mr Terry McGowan stated that lt would be less expensive for the Township to own their own street lighting system. However the Township would be responsible for maintaining the lighting system. Mr. Farrell stated that the Township has approximately 30 street lights. Mr. Brockway asked Mr. McGowan if there are different ways to light intersections i.e. shorter poles. Mr. McGowan stated that a good rule of thumb is a light that is 10 feet high will shine light out 20 feet. Mr. McGowan also believes intersections are over lighted especially because headlights are more powerful today than 10 years ago. Mr. McGowan also sug~ested that the Township research the reason for the street l1ghting. Mr. McGowan said that some communities have turned street lights off due to budget cuts. Mr. Farrell explained that there was a concern that the Township would have a liability issue if street lights were turned out. Mr. McGowan said he had never heard of a lawsuit started from turning off street li~hts. Mr. curtin asked the Trustees if the Township has a lightlng ordinance. Mr. McGowan also suggested an LED demo to show the public. The cost of a demo would run about $1,500. Mr. Curtin said that an LED light at Bass Lake cost the Geau~a park District $3,800 for the light, pole, base, trenchlng, and wi ri ng. 876
On a separate topic, Mr. Brockway asked Mr. Curtin about the development of the Hyde property in Claridon Township. Mr. Curtin said the property will be developed but there is currently no timeline for the development. Mr. curtin reiterated that the Geauga park District would be willing to partner with the Township in writing a grant for LED lighting. Mr. ward stated that the Illuminating ComRany will charge the Township for taking down the equipment for street lighting if it is turned off or replaced. TRANSFERS Ms. Millet explained that an appropriation done at the beginning of the year had to be reversed in order for the supplemental appropriation from the previous meeting to be correct. 2011 SUPPLEMENTAL APPROPRIATION AMENDMENT-RESOLUTION 11-161 Motion by Mr. Brockway, seconded by Mr. Farrell to transfer from the General Fund: Townhalls - capital outlay $500 to the General Fund: capital outlay - Improvement of Sites $500. (see attached) Mr. ward: Aye, Mr. Brockway: Aye, Mr. Farrell: Aye PURCHASE ORDER FRANK GATES I AVIZENT RESOLUTION-11-162 Motion by Mr. Brockway, seconded by Mr. Farrell to pay $400 to Frank Gates / Avizent for a group rating fee for Bureau of worker's compensation. Mr. ward: Aye, Mr. Brockway: Aye, Mr. Farrell: Aye PAY BILLS - RESOLUTION -11-162 Motion by Mr. Farrell, seconded by Mr. Brockway to approve by signi ng pri or to or at thi s meeti ng the wages and b-j 11 s from warrant #6636 through warrant #6660. PERSONNEL Mr. Farrell completed a performance evaluation for MS. Theresa Warner. Mr. Farrell gave the evaluation to the Fiscal Officer for Ms. warner's file. Mr. Farrell reported that Ms. Warner does what she is asked. MS. Warner has been busy with table and chair rentals. Mr. Brockway asked if Ms. Warner is checking the town hall after rentals. Mr. Farrell said MS. Warner has told him she is checking after each rental. Mr. ward wanted to set a meeting date to review applications for the maintenance position. It was decided to wait until the end of the meeting to determine if applications could be reviewed at that time. 877 -----------~-------------------------------------------
CLARIDON TOWNSHIP.July 11, 2011 ZONING Mr. pesek was not present. A zoning report was not presented. CEMETERIES MS. Grosvenor reported that a resident was not pleased with the cost of a foundation. However after several phone calls the resident admitted it was a misunderstanding and the situation was resolved. MS. Millet asked Ms. Grosvenor if the Township would be receivin~ reimbursement from the commissioner's office for inscriptl0ns on the veteran's Memorial. Ms. Grosvenor will work with the commissioner's office. MS. Millet also asked about reimbursement for Memorial Day expenses from the veteran's Association. A reimbursement form was not received. MS. Jacqie Brockway suggested calling the courthouse Annex to find out how the Veteran's office could be reached. A letter re9arding the sale of a portion of the cemetery to the Kibbler s was sent to the Prosecutor's office. The Township is still waiting on a response. ROADS The Trustees would like to purchase a new pick up truck through the state purchasing program. After further consideration, the Trustees did not believe a long bed on the pick up would be necessary_ A new quote will be received from the state purchasing program. OHIO COOPERATIVE PURCHAING PROGRAM - RESOLUTION -11-164 Motion by Mr. Farrell, seconded by Mr. Brockway to participate in the state of ohio cooperative purchasing program. See attached. SUPPLEMENTAL APPROPRIATION AMENDMENT-RESOLUTION 11-165 Motion by Mr. Farrell, seconded by Mr. Brockway to appropriate the following funds for a truck purchase: $18,000 in the Motor vehicle License Tax Fund: Capital outlay - capital outlay and $24,000 in the Road and Bridge Fund: capital Outlay - Capital outlay. (See attached) Mr. ward: Aye, Mr. Brockway: Aye, Mr. Farrell: Aye Mr. Brockway reported that there are five trees on spencer Road that need to be cut. Mr. Kellogg believed that the maintenance department could handle this job. Ms. Millet reported that the 2.4 mill Road Levy would be expiring at the end of 2011. ROAD IMPROVEMENT LEVY RENEWAL - RESOLUTION 11-166 878
Motion by Mr. Farrell, seconded by Mr.Brockway to adopt a resolution for the renewal of an existing 2.4 mill Road and Bridge Levy for a period of 5 years. (Resolution attached). Mr. ward: Aye, Mr. Brockway: Aye, Mr. Farrell: Aye. NEW BUSINESS MS. Millet reported that the 1987 2.0 Fire Levy would be expiring at the end of 2011. MS. Millet explained that in order to pay for the Chardon Fire and Burton Fire contracts a replacement levy would be necessary. However based on calculations and the assumption that EMS funds collected from Chardon Fire would be used to help pay the chardon Fire Contract, MS. Millet believed a replacement with reduction to 1.75 mills would be sufficient to cover the fire contracts. FIRE LEVY RENEWAL - RESOLUTION 11..167 Motion by Mr. Farrell, seconded by Mr.Brockway to adopt a resolution for replacement and reduction of an existin9 2.0 mill levy at a rate not exceeding 1.75 mills for a perlod of 5 years. (Resolution attached). Mr. ward: Aye, Mr. Brockway: Aye, Mr. Farrell: Aye. APPROVAL OF 2012 BUDGET-RESOLUTION 11..168 Motion by Mr. Farrell, seconded by Mr. Brockway to approve the budget for 2012 as presented in the budget hearing. (see attached).. Mr. ward: Aye, Mr. Brockway: Aye, Mr. Farrell: Aye. Mr. ward reported that the EPA would be checking on the Township's water systems at the end of the month. OLD BUSINESS Mr. Brockway reported that Mr. Mackenzie, from JEDZ, will be present at the July 25 regular meeting to give a presentation. The presentation will be approximately one hour. Mr. Farrell reported that Sutton Insurance will put a rider on the Township's insurance policy for the upcoming Bicentennial Celebration. Mr. Farrell spoke with Susan Wieland re9arding meeting with Montville Township before the GCTA meetlng to discuss the sharin9 of equipment and labor. MS. wieland advised not to meet wlth any Township before the GCTA meeting as this could constitute a meet-j ng. Mr. Brockway was under the impression that only Mr. Farrell would be speaking with a Trustee from Montville. Mr. Farrell does not believe a plan to share equipment and labor is necessary at this point. Mr. Farrell will not be speaking with a Trustee from Montville regarding shared services before the GCTA meeting. 879 ~..-~.~~--.~~~~~-~-..------~-~ --
Mr. Brockway does not agree with rental type sharing with other Townships where money would be exchanged for services. However Mr. Brockway would like to pursue sharing through an exchange of services and/or equipment without the exchange of money. Mr. Farrell stated that this would need to be a thought out plan.. CORRESPONDENCE Ms. Millet reported that Patton Pest Control sent a letter informing the Township that rates would increase by $17.50 per quarter to $192.50 per quarter. The Trustees agreed to continue to have patton Pest Control service the Township. Ms. Millet reported that a letter was received from McGowan offering to quote property and casualty Insurance for the Township. Mr. Brockway and Mr. Ward agreed that it would not be a good idea to change insurance carriers while the Township has outstanding lawsuits. MEETINGS Geauga County Township Association Meeting 7/13/11 zoning commission 7/18/11 Burton Fire Department 7/19/11 zoning Pro workshop 7/20/11 PERSONNEL The Trustees reviewed the applications for the full time Maintenance position and decided to interview the following individuals: Jerry Rose, John Luban, Jerry wilson and Barry Brcak. PUBLIC COMMENT Tom Hinkle, 13960 Ensign Rd., asked the Trustees why they decided not to go with a long bed when purchasing a new pick up. The Trustees explained that it had to do with maneuverability especially when plowing the cemetery. Also the Township does not typically use the pick up to haul. ADJOURN - RESOLUTION -11 169 Motion by Mr. Farrell, seconded by Mr. ward, to adjourn the meeting. The meeting was adjourned at 7:58p.m. Respectfully submitted -I{n~ ~~[)j.- ~~illet Fiscal Officer 880