March 7, 2016 DATE TINGDEPT REQUEST FOR COUNCIL ACTION AGENDA ITEM 3M AGENDA ITEM CITY ADMINISTRATOR APPROVAL Fire Fire Department Portable Radio Replacement PREVIOUS ACTIONS: Council authorized purchase of 800 MHz portable radios for the Fire Department in 2002 and 2003. RECOMMENDED COUNCIL ACTION: Motion to authorize purchase of replacement 800 MHz portable radios for the Fire Department at a cost of$442,736.96. COMMENTS: This action will authorize the replacement of 110 portable radios used for communications at the scene of emergency incidents by the Fire Department. This includes radios, spare rechargeable batteries for each, chargers, and external microphones. This is a one for one replacement of radios that are currently in service, no additional radios are being added. These radios were originally purchased in 2002 and 2003. We have been notified that Motorola will no longer provide parts and support for these radios after 2017. The cost is based on the Minnesota DOT State Contract and includes a $500 credit for each current radio that is traded in. Funds for this purchase were planned through annual contribution from the Fire Department budget to the City'S Equipment Fund. Vehicle mounted radios in each of the fire trucks, as well as radios used in the EOC were replaced in 2015. We anticipate all of these new radios will have a 12-15 year life expectancy.
Purchase Order No.8621 Shipping: Mailing & Billing: 12800 Arbor Lakes Parkway P.O. Box 1180 CHARGE TO: Fund Account # Program # Dept or Activity# Amount $ - TO: Motorola Solutions Inc. 1309 E. Alqoquin Road Chicago IL. 60196 Date: 22, February 2016 Dealer' Ancom Communications- Dealer contact" Randy Beach 763-428-7884- email- Randy Beach@Ancom org Quanity Unit Description Part Number Price TOTAL 82 ea APX6000 700/800 Model 2.5-Green H98UCF9PW6AN $318,693.00 See attached Quotation - QU0000352468 dated 22, FEB 2016 for order details 20 ea APX 6000 700/800 Model 2.5 encrypt.- Green H98UCF9PW6AN $91,665.00 See attached Quotation - QU0000352468 dated 22, FEB 2016 for order details 2 ea APX 6000 700/800 Model 2.5 encrypt. - Black H98UCF9PW6AN $9,129.00 See attached Quotation - QU0000352468 dated 22, FEB 2016 for order details 6 ea APX6500 700/800 Mid power- Green M25URS9PW1AN $22,002.00 See attached quotation - QU0000352468 dated 22, FEB 2016 for order details This purchase is per Minnesota DOT State Contract - Terms Net 30 Davs Quote QU0000352468 Attached- EFFECTIVE 22 FEB 2016 TO 18 March 2016 Bill to: Maple Grove Fire Department, PO box 1180 Maple Grove, MN 55311 Attn: DIC Kurt Kramer Ship to: Maple Grove Fire Department, 11480 89th Avenue North Maple Grove, MN 55311 Attn: ole Kurt Kramer Contact: Denutv Chief Kurt Kramer 0-763-494-6304 C-612-7478753 kokrameriolmaoleorovemn.oov PAGE 1 OF 3 Approved (If needed) Purpose of Order Sub Total $441,489.00 Shiooina State nla TOTAL Received items No. Signed -------------------- _ Received by as ordered on
Purchase Order No.8621 Shipping: Mailing & Billing: 12800 Arbor Lakes Parkway P.O. Box 1180 CHARGE TO: Fund Account # Program # Dept. or Activity# Amount $ - TO: Motorola Solutions Inc. 1309 E. Alqoquin Road Chicago IL. 60196 Date: 22, February 2016 Dealer Ancom Communications- Dealer contact Randy Beach 763-428-7884- email- Randy Beach@Ancom org Quanity Unit Description Part Number Price TOTAL 110 ea Impress XE RSM, Green NNTN8203A $30,401.80 14 ea multiunit wall mount kit NLN7967A $220.50 14 ea MUUTI UNIT IMPRESS CHARGER NNTN7065B $9,101.40 See attached auotation # QU0000352468 dated-22 Feb 2016 50 ea SINGLE UNIT IMPRESS CHARGER WPLN7080A $4,687.50 See attached auotation # QU0000352468 dated-22 Feb 2016 50 ea APX TRAVEL CHARGER RLN6434A $4,166.50 8 ea Core Ifw Headset RMN5058A $540.00 2 ea IMPRESS XP RSM FOR APX Wf DUAL MIKES NOISE SUPRESSED-3.5 MM JACK NMN6274A $552.76 60 ea IMPRESS BATTERY FM RUGGEDIZED 2300MA UION BLACK NNTN8092A $6,390.00 1 ea IMPRESS BATTERY DATA READER, KIT NNTN7392A $187.50 PAGE 2 OF 3 Approved (if needed) Purpose of Order Replacement Radios for Fire Department Sub Total $56,247.96 Shippinq State nfa TOTAL Received items No. Signed ---------------------_ Received by as ordered on Signed Kurt G. Kramer, De ut Fire Chief Ordered by
Purchase Order No.8621 Shipping: Mailing & Billing: 12800 Arbor Lakes Parkway P.O. Box 1180 CHARGE TO: Fund Account # Program # Dept. or Activity# Amount $ - TO: Motorola Solutions Inc. 1309 E. Alqoquin Road Chicago IL. 60196 Date: 22, February 2016 Dealer Ancom Communications- Dealer contact" Randy Beach 763-428-7884- email- Randy Beach@Ancom org Quanity Unit Description Part Number Price TOTAL TOTAL QUOTE FOR RADIOS AND ACCESSORIES $497,736.96 MOTOROLA RADIO TRADE-IN PROMOTION $55,000.00 $55,000.00 This is per Motorola Quotation QU0000352468 attached effective 22, Feb 2016 to 18 March 2016 Purchase under MNDOT Contract PAGE 3 OF 3 Approved (If needed) Purpose of Order Replacement Radios for Fire Department Sub Total $442,736.96 Shiooinu State nfa TOTAL $442,736.96 Received items No. Signed Received by as ordered on Signed_~!t=~ Ordered by ~
fa MOTOROLA SOLUTIONS Quote Number: QU0000352468 Effective: 22 FEB 2016 Effective To: 18 MAR2016 Bill-To: MAPLE GROVE FIRE DEPT, CITY OF POBOX 1180 MAPLE GROVE, MN 5531 1-6180 United States Ultimate Destination: MAPLE GROVE FIRE DEPT, CITY OF 12800 ARBOR LAKES PKY MAPLE GROVE, MN 55311 United States Attention: Sales Contact: Name: Kurt Kramer Name: Randy Beach Phone: 763-494-6304 Email: randy. beach@ancom.org Fax: 763-494-6421 Phone: 763-428-7884 Request For Quote: Contract Number: Freight terms: APX Portables, Base Stations and Accessories MINNESOTA DOT FOB Destination Payment terms: Net 30 Due IpO No. 8621 I Item Quantity Nomenclature Description List price Your price Extended Price 82 H98UCF9PW6AN APX6000 700/800 MODEL 2.5 $2,738.00 $1,650.00 $135,300.00 PORTABLE la 82 QAOl648AA ADD: ADVANCED SYSTEM KEY - $5.00 $3.75 $307.50 HARDWARE KEY Ib 82 QA04526AC ADD: RFID KNOB $25.00 $18.75 $1,537.50 Ie 82 H885BK ADD: 3 YEAR SERVICE FROM THE $84.00 $84.00 $6,888.00 Id 82 Q806BM ADD: ASTRO DIGITAL CAl $515.00 $386.25 $31,672.50 Ie 82 QA02006AA ENH: APX6000XE RUGGED RADIO $800.00 $600.00 $49,200.00 If 82 QAOl427AB AL T: IMPACT GREEN HOUSING $25.00 $18.75 $1,537.50 Ig 82 H38BT ADD: SMARTZONE $1,200.00 $900.00 $73,800.00 Ih 82 Q361AR ADD: P25 9600 BAUD TRUNKING $300.00 $225.00 $18,450.00 2 20 H98UCF9PW6AN APX6000 700/800 MODEL 2.5 $2,738.00 $1,650.00 $33,000.00 PORTABLE 2a 20 QAOI648AA ADD: ADVANCED SYSTEM KEY- $5.00 $3.75 $75.00 HARDWARE KEY 2b 20 H869BZ ENH: MUL TIKEY $33000 $247.50 $4,950.00 2c 20 Q625AX ENH: DES,DES-XL,DES-OFB $599.00 $449.25 $8,985.00 ENCRYPTION 2d 20 QA04526AC ADD: RFID KNOB $25.00 $18.75 $375.00 2e 20 H885BK ADD: 3 YEAR SERVICE FROM THE $84.00 $84.00 $1,680.00 2f 20 Q806BM ADD: ASTRO DIGITAL CAl $515.00 $386.25 $7,725.00 2g 20 QA02006AA ENH: APX6000XE RUGGED RADIO $800.00 $600.00 $12,000.00 2h 20 QAOl427AB AL T: IMPACT GREEN HOUSING $25.00 $18.75 $375.00 2i 20 H38BT ADD: SMARTZONE $1,200.00 $900.00 $18,000.00 2j 20 Q361AR ADD: P25 9600 BAUD TRUNKING $30000 $225.00 $4,500.00 2 H98UCF9PW6AN APX6000 700/800 MODEL 2.5 $2,738.00 $1,650.00 $3,300.00 PORTABLE 3a 2 QAOl648AA ADD: ADVANCED SYSTEM KEY - $5.00 $3.75 $7.50 HARDW ARE KEY 3b 2 H869BZ ENH: MUL TIKEY $330.00 $247.50 $495.00 3c 2 Q625AX ENH: DES,DES-XL,DES OFB $599.00 $449.25 $898.50 ENCRYPTION 3d 2 QA04526AC ADD: RFlD KNOB $25.00 $18.75 $37.50 3e 2 H885BK ADD: 3 YEAR SERVICE FROM THE $84.00 $84.00 $168.00 3f 2 Q806BM ADD: ASTRO DIGITAL CAl $515.00 $386.25 $772.50 3g 2 QA02006AA ENH: APX6000XE RUGGED RADIO $800.00 $600.00 $1,200.00 3h 2 H38BT ADD: SMARTZONE $1,200.00 $900.00 $1,800.00
Item Quantity Nomenclature Description List price Your price Extended Price 3i 2 Q361AR ADD P25 9600 BAUD TRUNKING $300.00 $225.00 $450.00 4 6 M25URS9PWIAN APX6500 71800 MHZ MID POWER $2,344.00 $1,424.25 $8,545.50 MOBILE 4a 6 W22BA ADD: PALM MICROPHONE $72.00 $5400 $324.00 4b G20lAA ADD:IMPACT GREEN COLOR $25.00 $18.75 $112.50 HOUSING (02) 4c 6 G66AU ADD: DASH MOUNT $12500 $93.75 $562.50 4d 6 G24AX ADD 3 YEAR SERVICE FROM THE $121.00 $121.00 $726.00 4e 6 G806BE ADD: ASTRO DIGITAL CAl $515.00 $386.25 $2,317.50 4f 6 G444AE ADD: APX CONTROL HEAD SOFTWARE 4g 6 G89AC ADD: NO RF ANTENNA NEEDED 4h 6 GI42AD ADD: NO SPEAKER NEEDED 4i 6 QA02756AC ENH: 9600 OR 3600 SINGLE SYSTEM $1,570.00 $1,177.50 $7,065.00 DIG 4j 6 QAOl648AA ADD: ADVANCED SYSTEM KEY - $5.00 $375 $22.50 HARDWARE KEY 4k 6 GA00804AB ADD: APX 02 CONTROL HEAD (Green) $492.00 $36900 $2,214.00 41 6 GA00268AA ADD: RFID LABEL $25.00 $18.75 $112.50 110 NNTN8203A IMPRES XE RSM, GREEN $368.50 $276.38 $30,401.80 6 14 NLN7967A MULTI-UNIT CHARGER WALL $21.00 $15.75 $220.50 MOUNT KIT 7 14 NNTN7065B IMPRES MUC CHARGER WITH I $866.80 $650.10 $9,101.40 DISPLAY - US/NA PLUG 50 WPLN7080A CHR IMP SUC EXT USINNCAILA $125.00 $93.75 $4,687.50 9 50 RLN6434A APX TRAVEL CHARGER $111.10 $83.33 $4,166.50 10 8 RMN5058A CORE LIW HEADSET $90.00 $67.50 $540.00 II 2 NMN6274A IMPRES XP RSM FOR APX WI DUAL $368.50 $276.38 $552.76 MIC NOISE SUPPRESSION, 3.5MM THRDJACK 12 60 NNTN8092A BATT IMP FM R LI ION 2300M 2350T $142.00 $106.50 $6,390.00 BLK 13 NNTN7392A ASSY, KIT, IMPRES BATTERY DATA $250.00 $187.50 $187.50 READER Total Quote in usn $497,736.96 INew Total wltrade In Promo - $442,736.96 System ID 740F - PO Worksheet Attached - PE to Follow - $500.00 P/U Trade In Offer Good Thru 3-18-16 - Value Based on this order $55,000.00 - Thank you for your order!! Randy Beach THIS QUOTE IS BASED ON THE FOLLOWING: 1 This quotation is provided to you for information purposes only and is not intended to be an offer or a binding proposal. If you wish to purchase the quoted products, Motorola Solutions, Inc. ("Motorola") will be pleased to provide you with our standard terms and conditions of sale (which will include the capitalized provisions below), or alternatively, receive your purchase order which will be acknow ledged. Thank you for your consideration of Motorola products. 2 Quotes are exclusive of all installation and programming charges (unless expressly stated) and all applicable taxes. 3 Purchaser will be responsible for shipping costs, which will be added to the invoice. 4 Prices quoted are valid for thirty(30) days from the date of this quote.
5 Unless otherwise stated, payment will be due within thirty days after invoice. Invoicing will occur concurrently with shipping. MOTOROLA DISCLAIMS ALL OTHER WARRANTIES WITH RESPECT TO THE ORDERED PRODUCTS, EXPRESS OR IMPLIED INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. MOTOROLA'S TOTAL LIABILITY ARISING FROM THE ORDERED PRODUCTS WILL BE LIMITED TO THE PURCHASE PRICE OF THE PRODUCTS WITH RESPECT TO WHICH LOSSES OR DAMAGES ARE CLAIMED. IN NO EVENT WILL MOTOROLA BE LIABLE FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES.