CITY OF LEE'S SUMMIT

CITY OF LEE'S SUMMIT City Council Information Form DATE: 11/09/2012 ASSIGNED STAFF: Scott Anderson DEPARTMENT: Parks&Recreation TYPE OF Ordinances Form No.: 3632 FORM: APPROVALS: None ISSUE/REQUEST: AN ORDINANCE AUTHORIZING EXECUTION OF A MEMORANDUM OF UNDERSTANDING REGARDING MASS MEDICATION AND SUPPLIES DISPENSING DURING A PUBLIC HEALTH EMERGENCY BY AND BETWEEN THE CITY OF LEE S SUMMIT, MISSOURI AND JACKSON COUNTY, MISSOURI BY AND THROUGH THE JACKSON COUNTY HEALTH DEPARTMENT. KEY ISSUES: -Jackson County ( County ) is a political entity of the State of Missouri. -Jackson County Health Department ( JACOHD ) is a department of the County -SNS is a strategic stockpile of medications and supplies controlled by the federal government that would be rapidly deployed to the affected area of Missouri during a public health emergency. -The JACOHD and the City of Lee s Summit, Missouri ( City ) have proposed to cooperate, whereby the City agree to allow use of certain of its facilities to serve as a local dispensing site to the Strategic National Stockpile of medications and medical supplies in a time of a public health emergency or crises. -Missouri Revised Statutes, Section 70.230, requires a political entities governing body to approve contracts with other governmental entitites. PROPOSED CITY COUNCIL MOTION: FIRST MOTION: I move for second reading. SECOND MOTION: I move for adoption. BACKGROUND:(including location, programs/departments affected, and process issues) IMPACT/ANALYSIS: TIMELINE Start: Finish: OTHER INFORMATION/UNIQUE CHARACTERISTICS:

STAFF RECOMMMENDATION Staff recommends approval of an ordinance authorizing execution of a memorandum of understanding regarding mass prophylaxis dispensing by and between the City of Lee's Summit, Missouri and Jackson County, Missouri by and through the Jackson County Health Department. OTHER BOARDS AND COMMISSIONS ASSIGNED: Parks Recreation Board DATE: ACTION: This item was reviewed by the Parks and Recreation Board on October 24, 2012, and was approved. COUNCIL COMMITTEE ASSIGNED: Not Applicable DATE: ACTION: List of Reference Documents Attached 1. Ordinance 2. Agreement 3. Minutes

BILL NO. 12-128 AN ORDINANCE AUTHORIZING EXECUTION OF A MEMORANDUM OF UNDERSTANDING REGARDING MASS MEDICATION AND SUPPLIES DISPENSING DURING A PUBLIC HEALTH EMERGENCY BY AND BETWEEN THE CITY OF LEE S SUMMIT, MISSOURI AND JACKSON COUNTY, MISSOURI BY AND THROUGH THE JACKSON COUNTY HEALTH DEPARTMENT. WHEREAS, Jackson County ( County ) is a political entity of the State of Missouri; and, WHEREAS, the Jackson County Health Department ( JACOHD ) is a department of the County; and, WHEREAS, SNS is a strategic stockpile of medications and supplies controlled by the federal government that would be rapidly deployed to the affected area of Missouri during a public health emergency. WHEREAS, the JACOHD and the City of Lee s Summit, Missouri ( City ) have proposed to cooperate, whereby the City agree to allow use of certain of its facilities to serve as a local dispensing site to the Strategic National Stockpile of medications and medical supplies in a time of a public health emergency or crises. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF LEE S SUMMIT, MISSOURI, as follows: SECTION 1. That the City is authorized to enter into the attached memorandum of understanding with Jackson County, Missouri by and through the Jackson County Health Department regarding mass prophylaxis dispensing and the Mayor is hereby authorized to execute the same on behalf of the City of Lee s Summit, Missouri. SECTION 2. That this Ordinance shall be in full force and effect from and after the date of its adoption, passage and approval by the Mayor. PASSED by the City Council for the City of Lee's Summit. Missouri, this day of 2012. ATTEST: Mayor Randall L. Rhoads City Clerk Denise R. Chisum Page 1

BILL NO. 12-128 APPROVED by the Mayor of said city this day of, 2012. ATTEST: City Clerk Denise R. Chisum Mayor Randall L. Rhoads APPROVED AS TO FORM: Assistant City Attorney Trevor L. Stiles Page 2

Lee s Summit Parks and Recreation Board October 24, 2012 The regular monthly meeting of the Lee s Summit Parks and Recreation Board was called to order by Vice President Hope Davis at 7:00 pm in the Strother Conference Room. Board members present: Mindy Aulenbach, Paula Belser, Steve Hardin, Nancy Kelley, and Ed Cockrell, City Council Liaison. Board members absent: Brian Hutchin and Marly McMillen. Staff present: Tom Lovell, Joe Snook, Scott Anderson, David Dean, Carole Culbertson, Donna Hicks, Gary Welty, Steve Casey, and Megan Childs. Guests present: Ron Vine GUESTS TO ADDRESS THE BOARD There were two presentations for the board meeting. Ron Vine from ETC Leisure Vision presented an overview of the Community Survey that was conducted for LSPR. Megan Childs did a brief powerpoint presentation over the 2012 Camp Summit program as part of the End of Activity Report. APPROVAL OF THE MINUTES Mrs. Davis asked for a motion to approve the minutes of the September 26, 2012 Park Board meeting. Mrs. Kelley moved and Ms. Aulenbach seconded the motion that the minutes from the September 26, 2012 meeting be approved as presented. Mrs. Davis asked if there was any discussion. Being none, motion carried. PATRON COMMENT REVIEW There were no comments over this section. SECTION REPORTS There were no comments over this section.

TREASURER S REPORT Ms. Aulenbach read the Treasurer s Report for September, 2012 in the absence of Mr. Hutchins. Mr. Hardin moved and Mrs. Kelley seconded the motion that the Treasurer s Report be approved as read. Mrs. Davis asked for any discussion. Being none, motion carried. Sales Tax: There were no comments over this report. BOARD APPROVAL ITEMS Jackson County Health MOU: Mr. Anderson reviewed his memorandum dated October 19, 2012 and supporting documentation regarding the Jackson County Health Department MOU (see pages 37-42). Ms. Aulenbach asked if this was a longstanding agreement. Mr. Lovell answered that this is an inter-government agreement that started last year. Mrs. Belser moved and Mrs. Kelley seconded the motion that the board accept the Memorandum of Understanding with the Jackson County Health Department. Mrs. Davis asked for any discussion. Being none, motion carried. Lee s Summit Illustrated Bid: Mrs. Culbertson reviewed her memorandum dated October 19, 2012 and supporting documentation regarding the Lee s Summit Illustrated bid (see pages 43-44). Mrs. Kelley moved and Ms. Aulenbach seconded the motion that the board accept the bid from Summit Litho for the printing of the Lee s Summit Illustrated magazine for an amount not to exceed $30,000.00. Mrs. Davis asked for any discussion. Being none, motion carried. THCF Grant: Mr. Snook distributed a memorandum and supporting documentation concerning a THCF Grant received to purchase an inflatable movie screen to be used at various locations and programs within the park system. The grant was for $5,000 and the screen price is actually $4,999 more. Mrs. Davis asked if this had been budgeted for. Mr. Snook answered that this was a grant that had been submitted this past spring. The agreement with THCF needs to be signed and the grant would actually be awarded on November 15 th. Mr. Snook added that the additional funds would be covered by other programs. Ms. Aulenbach moved and Mrs. Kelley seconded the motion that the board direct staff to accept the grant from Truman Heartland Community Foundation for $5,000 to be used for the purchase of the CineBox Pro from Open Air Cinema in an amount not to exceed $9,999 and to authorize payment of $4,999 from Funds 202, 530 and 203 as outlined in the memo. Mrs. Davis asked for any discussion. Being none, motion carried.

OLD BUSINESS Projects/Services Review: There were no comments over this section. Lea McKeighan South Update: Mr. Welty reviewed his memorandum dated October 8, 2012 regarding the Lea McKeighan update (see pages 55-58). Mr. Welty added that out of the 6 respondents on the bid staff had narrowed it down to 4. The first phase to be completed is the playground. The second phase is construction of the parking lot, shelters, pond, walkways and landscaping. Those bids are out now and due in on October 30 th. Mr. Lovell stated that there would be a special meeting when the bids for construction have been received, evaluated and a recommendation prepared. Mrs. Davis asked if the documents for the playgrounds could be reviewed at the board retreat on Friday when a few more people would be in attendance. Mr. Lovell answered yes. Legacy Practice Space Update: Mr. Welty reviewed his memorandum dated October 8, 2012 and supporting documentation (see pages 59-62) regarding the Legacy practice space update. There were no comments over this update. HPCC Flooring Update: Mr. Dean reviewed his memorandum dated October 16, 2012 and supporting documentation (see pages 63-65) regarding the floor replacement at Harris Park Community Center. Mr. Dean stated that the facility opened on October 23 rd and activities are moving back in. Staff is still reviewing the ADA accessibility. Development Update: Mr. Snook reviewed his memorandum dated September 18, 2012 (see page 66) regarding the development team and sponsorship update. Mr. Lovell added that a spreadsheet will be provided showing ongoing results. RevUP Report: Mr. Dean reviewed Ms. Bell s memorandum dated October 5, 2012 and supporting documentation (see pages 67-72) regarding the progress of RevUP. Mr. Dean added that a RevUP Specialist had been hired that will be starting on November 5, 2012. Gamber Advisory Minutes: Mr. Dean reviewed the Gamber Advisory Council Minutes (see pages 73-74). NEW BUSINESS 3 rd Quarter Park Security Report: Mr. Anderson reviewed his memorandum dated October 9, 2012 and supporting documentation (see pages 75-80) concerning the 3 rd quarter park security report. There were no comments over this report. End of Activity Reports: There were several End of Activity Reports included for informational purposes

OTHER ITEMS Next Board Meeting Mr. Lovell reminded the board that the November/December board meeting would take place on Wednesday, November 28, 2012. DMSLS Mr. Lovell distributed and reviewed a project that DMSLS is working on called The Giving Tree. Butterfly Garden Memorial Stones Mr. Lovell stated that staff had collected monies for memorial stones for Nathan Wright and Sam Rickner. The monies collected amounted to $210 and the charge for the stones would normally be $350. The actual cost of the stones are $70 each. Mrs. Davis asked if a motion was needed. Mr. Lovell answered yes. Mrs. Belser moved and Mrs. Kelley seconded the motion that the board accept the $210 that was collected for the stones for the Children s Memorial Garden at Lowenstein. Mrs. Davis asked if there was any discussion. Being none, motion carried. Full Court Gym Play LPCC Mr. Lovell briefly reviewed the issues that have been encountered at LPCC which has resulted in the development of a ½ court policy. This issued has also been encountered at HPCC. The demographics are different at each facility. Mrs. Kelley moved and Mr. Hardin seconded the motion that the Board adjourn into Executive Session Pursuant to Section 610.021 (1) of the Revised Statutes of the State of Missouri pertaining to legal actions. Roll call was made.