LONDON GROVE TOWNSHIP BOARD OF SUPERVISORS MEETING MINUTES November 7, 2018 7:00 P.M. MEMBERS PRESENT: Richard Scott-Harper David Connors John Lee Irwin Stephen Zurl Thomas Szakas STAFF PRESENT: Ken Battin, Township Manager Shane Kinsey, Director of Public Works Dawn Maciejczyk, Township Secretary 10 Audience Members PLEDGE OF ALLEGIANCE Mr. Scott-Harper led the audience in the pledge of allegiance. CALL TO ORDER: Mr. Scott-Harper called the meeting to order at 7:00 p.m. He reviewed that the next regular scheduled meeting will take place on December 5, 2018 at 7:00 p.m., the deadline for agenda items will be noon on November 28, 2018. Mr. Scott-Harper reviewed that the 645 N. Guernsey Road Hearing was continued to November 14, 2018 beginning at 7:00 p.m. Three Grove Ecovillage Hearing was continued to November 19, 2018 beginning at 6:00 p.m. and 6 Wags Inc Conditional Use Hearing has been scheduled for November 19, 2018 at 5:30 p.m. Mr. Scott-Harper announced that there are two appointments on the agenda for this evening. Mr. Seth Bradford has volunteered to be a member of the Open Space Committee. Mr. Bradford has met with the committee and they recommend appointing his. His term would end on December 31, 2022. Mr. Zurl made a motion to appoint Mr. Bradford to the Open Space Committee for a term ending on December 31, 2022, seconded by Mr. Szakas and approved by a vote of 5-0 Mr. Leland Key s term on the London Grove Township Municipal Authority s Board expires on December 31, 2018. At Monday, November 5, 2018 Municipal Authority Meeting the Board discussed having Mr. Key continue on the Board and there was a unanimous recommendation from the members. His term would end on December 31, 2025. Mr. Connors made a motion to appoint Mr. Key to the London Grove Township Municipal Authority Board for a term ending on December 31, 2025, seconded by Mr. Zurl and approved by a vote of 5-0. Mr. Scott-Harper announced that there are vacancies on several Township Board and Commissions. The Open Space Committee has three (3) openings, Inniscrone Golf Course Committee has two (2) openings, Township Auditors has three (3) openings, Environmental Advisory Council has three (3) openings, the UCC Board of Appeals has two (2) openings. If you are interested in serving on any of these Boards or Commissions please contact the Township Manager, Ken Battin. I. PUBLIC COMMENT Mr. Scott-Harper asked for public comment. Mr. Connors commented that he had reached out to Mr. Steve Fellin, PennDOT, about the Route 926 and Route 41 roundabout. He stated that they are now in the engineering stage and going through the process. II. CORRECTION/APPROVAL OF MINUTES The meeting minutes of October 3, 2018 were reviewed by the Board of Supervisors. Mr. Zurl made a motion to approve the meeting minutes of October 3, 2018 as presented, seconded by Mr. Connors and approved by a vote of 5-0. The meeting minutes of October 29, 2018 were reviewed by the Board of Supervisors. Mr. Zurl made a motion to approve the meeting minutes of October 29, 2018 as presented, seconded by Mr. Irwin and approved by a vote of 5-0. 1
III. REPORTS FOR OCTOBER 2018 Inniscrone Golf Course Mr. Scott-Harper reviewed the monthly report prepared by Mr. Tom Bolko, General Manager of Inniscrone Golf Course. There were no questions from the Board. Codes Department Mr. Scott-Harper reviewed the Codes Department report, prepared by Mrs. Zunino, Mr. White and Mr. Weer. There were no questions from the Board. Public Works Department Mr. Kinsey presented the Public Works Department report. There were no questions from the Board. Mr. Scott-Harper announced that there was a resident from Inniscrone that did express their gratitude and thanked us for a job well done with the stripping and such that was completed for traffic calming along Inniscrone Drive. Finance Department Ms. Guenther reviewed the Financial Report with the Board. There were no questions from the Board. Mr. Connors made a motion to approve the Finance Report as presented, seconded by Mr. Szakas and approved by a vote of 5-0. Pennsylvania State Police Report Mr. Scott-Harper reviewed the Pennsylvania State Police Report. There were no questions from the Board. Monthly Emergency Services Report Mr. Scott-Harper reviewed the Monthly Emergency Services Report. There were no questions from the Board. Southern Chester County Emergency Medical Services Report Mr. Scott-Harper reviewed the Southern Chester County Emergency Medical Services Report. There were no questions from the Board. Monthly Right-to-Know Report Mr. Scott-Harper reviewed the monthly Right-to-Know report. There were no questions from the Board. DEP Odor Report There were no odors reported this month. IV. HEARING V. FIRST BUSINESS Resolution No. 702-2019 Final Budget Approval Mr. Scott-Harper reviewed that the 2019 Preliminary Budget received approval at the October 3, 2018 Board of Supervisors Meeting, and now is in front of the Board for final approval. Mr. Connors made a motion to approve Resolution No. 702 approving the 2019 Final Budget, seconded by Mr. Zurl and approved by a vote of 5-0. Co-Op Salt Bid Mr. Kinsey reviewed his November 1, 2018 memo regarding the Co-op Salt Bid. He is requesting a motion to authorize staff to enter into a contract with the low bidder; Morton Salt, Inc. The qualified bid amount for the 2018/2019 season is $53.05 per ton. This is a unit price with 2
no minimums or limits. Mr. Irwin made a motion to authorize staff to enter into a contract with the low bidder as outlined in Mr. Kinsey s memo dated November 1, 2018, seconded by Mr. Zurl and approved by a vote of 5-0. SECCRA Speakman Property Update Mr. Battin reviewed the Speakman Property and the agreement that was made with the Township. Originally, they were going to donate that 72.4 acres to the Township for ball fields but the Township has since changed there mind and would like to leave that property open for rented farm use. SECCRA is seeking approval from the Township, DEP and the Conservation District to keep the stormwater crossing on one side of Route 41 instead of having it cross over to the landfill and then come back over to the Speakman property. They would like to address this issue with wetlands. They would then transfer the property to the Township in late 2019. Mr. Scott-Harper stated that he would like the Township Engineer to review the plan that SECCRA has come up with before anything is agreed upon. The Board agreed. Mr. Battin stated that he would have Mr. Ragan, Township Engineer, review the plan. VI. OLD BUISNESS Disposal of Office Equipment Bid Award Mr. Scott-Harper handed the meeting over to Mr. Zurl and recused himself from any conversation and vote of this matter since he was one of the bidders. Mr. Szakas made a motion to dispose of 13 desktop phones as we received 233 views and 0 bids on this lot, seconded by Mr. Connors and approved by a vote of 4-0. Mr. Connors made a motion to award the recording/speaker system with cabinet to the high bidder, Mr. Richard Scott-Harper, as outlined in Mrs. Maciejczyk s memo dated November 1, 2018 for a total of $86.00, seconded by Mr. Szakas and approved by a vote of 4-0. Mr. Zurl handed the meeting back to Mr. Scott-Harper. VII. NEW BUISNESS VIII. LAND DEVELOPMENT PLANS: Hills of London Grove Escrow Release #8 Phase 3B Mr. Connors made a motion to approve the Hills of London Grove Escrow Release #8 Phase 3B in the amount of $16,500.00 as outlined in Mr. Ragan s memo dated October 29, 2018 seconded by Mr. Zurl and approved by a vote of 5-0. Hills of London Grove Escrow Release #4 Phase 4 Mr. Connors made a motion to approve Hills of London Grove Escrow Release #4 Phase 4 in the amount of $79,373.04 as outlined in Mr. Ragan s memo dated October 29, 2018, seconded by Mr. Zurl and approved by a vote of 5-0. Taco Bell Final Land Development Plan Mr. Battin reviewed the Taco Bell Land Development Plan. Mr. Connors made a motion to approve the final land development plan for Taco Bell, seconded by Mr. Szakas and approved by a vote of 5-0. Estates of London Grove Escrow Release #7 Mr. Zurl made a motion to approve Estates of London Grove Escrow Release #7 in the amount of $191,475.49 as outlined in Mr. Ragan s memo dated November 1, 2018, seconded by Mr. Szakas and approved by a vote of 5-0. 3
IX. PUBLIC COMMENT: (NON-ACTION ITEMS) Mr. Scott-Harper asked for public comment. Mr. Leland Key asked that the bridge that was hit on Rose Hill Road be made wider. Mr. Kinsey explained that we can not do that, it would cost the Township over a million dollars. Mr. Kinsey also stated that the Township is pushing for the guiderail to be located back further. Mr. DiFrancesco asked for the Boards thoughts on the Route 41 in Chatham improvements that were made. Do they feel that it is a success in slowing traffic? Mr. Scott-Harper said that he has heard from some residents and some seem to like it, and some do not. This is only part of the fix there though, there will be a phase 2. Mr. Lou Kaplan suggested that the Board reach out to Mr. Fellin from PennDOT and she what they felt/heard in regard to that intersection and the traffic calming measures that were put in place. Last, he had talked to Mr. Fellin, he said they were going to wait a few months and then conduct a survey. Mr. Scott-Harper directed Mr. Battin to ask PennDOT to preform the survey and see what our residence think. Mr. DiFrancesco asked for an update on the Zoning Ordinance Amendments. Mr. Battin stated that the language has been drafted, and the Township Planning Commission has reviewed it, hopefully next month it will come back in front of the Board of Supervisors. There are still some amendments that need to be discussed, such as the 20 acres to 10 acres. The Township will have a public comment meeting before the amendments go back to the County Planning Commission this time. Mr. DiFrancesco thanked the Board. Mr. Battin stated that the computer/server and software for the office is in need of updating. This would be completed in two phases. He has met with several different companies and have received some quotes. Mr. Battin is seeking approval to spend and not exceed $23,000 to update the system. Phase 1 would be updating and replacing the hardware and software and phase 2 which would take place in 2019 would be the installation of the new server and the switch to the new system. Mr. Connors made a motion to allow Mr. Battin to move forward with the computer/server update as discussed above, seconded by Mr. Zurl and approved by a vote of 5-0. X. EXTENSIONS- NO ACTION NEEDED Development Application Date Received 90 Day Expiration Needham Farms Preliminary March 15, 2005 February 18, 2019 Taco Bell Preliminary/Final Plan April 26, 2018 December 26, 2018 Planning Commission September 6, 2018 Development Application Date Received 5 Year Expiration London Grove West Final Plan December 22, 2010 May 25, 2019 Planning Commission April 27, 2011 Board of Supervisors August 10, 2011 ADJOURNMENT A motion was made by Mr. Zurl to adjourn the meeting at 8:13 p.m., seconded by Mr. Connors and approved by a vote of 5-0. Respectfully submitted, Dawn Maciejczyk 4
5 Township Secretary