EPEAT CONFORMITY ASSESSMENT PROTOCOLS 4.7 Corporate Performance 4.7.1 Environmental Management System 4.7.1.1 Required Self-declared environmental management system for design and manufacturing organizations Verification Guidance Product Verification Committee Clarifications References and Details None ISO 14001 and EU EMAS, or GSCP Environmental Module Verification Requirements a) Declaration from manufacturer (See 4.0 Verification Requirement Declaration from manufacturer) b) Documentation of self-declaration to ISO 14001 or EU EMAS 4.7.1.1 Verification Requirement b) Documentation of self-declaration to ISO 14001 or EU EMAS 1. List of all manufacturer-owned organizations that have significant responsibility for design/manufacture of all products declared to conformance with this standard. 2. Identification of which standard(s) s EMS meets (ISO 14001 or EU EMAS) for each organization 3. Description of required documentation for the identified EMS system 4. Documentation of self-declaration (or certification/registration if applicable) for the identified EMS system 4.7-1
List of manufacturer-owned organizations Valid ISO 14001 or EMAS third-party certificate Detailed documentation of self-declaration to the EMS requirements of ISO 14001 or EMAS Processes, Policy and Procedures regarding the implemented EMS system(s) Auditing/Inspection records, either internal or third-party 3. Questions to assess conformance Has a list of all -owned design and manufacturing organizations been provided? Is there a way to determine that this list includes all manufacturer-owned organizations that have significant responsibility for the design and manufacture of the declared product? Has the indicated which standard(s) their EMS meets? Is there adequate documentation showing compliance to meeting the requirements of ISO14001 or EMAS for each of the listed organizations? Are claimed certifications up to date and can the certificates be verified on the certification body/verifying agents website? 4. Evaluation guidance This EMS requirement applies only to the subscribing manufacturer organizations and not their suppliers/odms. Some s do not own any manufacturing organizations and most of the design is done by an independent ODM. The brand owner () may only specify a product designed and manufactured by the ODM. In this case the organization doing this specifying, which may be an engineering function or a procurement or marketing organization, would be considered the -owned design organization and would need to meet the requirements of this criterion. 4.7-2
4.7.1.2 Optional Third-party certified environmental management system for design and manufacturing organizations Verification Guidance Product Verification Committee Clarifications References and Details Verification Requirements None ISO 14001, EU EMAS, GSCP Environmental Module a) Declaration from manufacturer (See 4.0 Verification Requirement Declaration from manufacturer) b) Documentation of registration to ISO 14001 or EU EMAS for all owned facilities 4.7.1.2 Verification Requirement b) Documentation of registration to ISO 14001 or EU EMAS for all owned facilities 1. List of all manufacturer-owned organizations that have significant responsibility for design/manufacture of all products declared to conformance with this standard. 2. Identification of which standard(s) s EMS meets (ISO 14001 or EU EMAS) for each organization 3. Copies of current ISO 14001 or EMAS certifications or registrations List of manufacturer-owned organizations Currently valid ISO 14001 or EMAS certificates or registrations for each listed facility from accredited third party auditor(s) 3. Questions to assess conformance Has a list of all -owned organizations that have significant responsibility for design/manufacture of declared 4.7-3
products been provided? Is there a way to determine that this list includes all manufacturer-owned organizations that have significant responsibility for the design and manufacture of the declared product? Has the indicated which standard(s) their EMS meets? Has the provided currently valid ISO/EMAS certifications or registrations that cover all of the owned facilities that have significant responsibility for design/manufacture of declared products? Is the third-party accredited to do certifications? Does a review of the manufacturers or other website list any other related business not identified by the? 4. Evaluation guidance As this is a corporate point, all manufacturer-owned organizations worldwide that have significant responsibility for design/manufacture of declared products must show the required level of certification. Certifications must be valid at the time of review. This EMS requirement applies only to the subscribing manufacturer organizations and not their suppliers/odms. Some s do not own any manufacturing organizations and most of the design is done by an independent ODM. The brand owner () may only specify a product designed and manufactured by the ODM. In this case the organization of the doing this specifying, which may be an engineering team or a procurement or marketing organization, would be considered the -owned design organization and would need to meet the requirements of this criterion. Note that the term used in the criterion is organization, and not facility. Thus this would cover a complete design team, even if they are not physically housed in a single facility. 4.7-4
4.7.2 Corporate reporting and public disclosure 4.7.2.1 Required Public disclosure of key environmental aspects Verification Guidance Product Verification Committee Clarifications References and Details Verification Requirements None ISO 14001 and EMAS, or Greenhouse Gas Emissions: for example, see WRI/WBCSD GHG Protocol for Corporate GHG Emissions Reporting Water: for example, see indicators EN8, EN10 and EN21 of GRI: http://www.globalreporting.org/home Waste: for example, see indicators EN22 of GRI: http://www.globalreporting.org/home Toxics: U.S EPA Toxics Release Inventory: http://www.epa.gov/tri/ United Nations Protocol on Pollutant Release and Transfer Register: http://www.unece.org/fileadmin/dam/env/pp/prtr/protocol% 20texts/PRTR_Protocol_e.pdf a) Declaration from manufacturer (See 4.0 Verification Requirement Declaration from manufacturer) b) Documentation of the determination of the key environmental aspects c) Summary and annual public disclosures to reside on manufacturer s public Website or hyperlink(s) to public repository(ies) where disclosures are available on the manufacturer s Website d) Copy of previous two annual public disclosures or if the manufacturer does not have 2 years of annual public disclosures, documentation demonstrating the existence and operation of a program to collect and disclose the required data on an annual basis. 4.7-5
4.7.2.1 Verification Requirement b) Documentation of the determination of the key environmental aspects For each of the key environmental aspects (Greenhouse Gas Emissions, Water, Waste, Toxics), provide the following data: 1. Plan with goals, targets and objectives for the year 2. Documentation of previous year s goals, targets and objectives with assessment of actual performance against them with supporting documentation used in establishing the actual performance values 3. Brief report on progress made in meeting manufacturer s environmental performance commitments Written plan/policy with past and future goals Aspect/Impact reports Environmental/Sustainability report Environmental website links Supporting documentation used in establishing the actual performance values, such as: o o o o o o Tracking systems, documents, spreadsheets and/or database records for each environmental aspect Invoices or other records for purchase of water, disposal of wastes etc. Internal or external audit reports Supplier, Partner letters and/or records Utility bills Facility reports Municipal/City/State discharge permits and/or records of discharges 3. Questions to assess conformance Has the provided documentation for each of the key environmental aspects that indicate previous and current goals 4.7-6
as well as assessment in meeting these targets? Is there evidence of a system for collecting data and assessment of data versus the set goals? 4. Evaluation guidance Evidence for each environmental aspect identified in the criterion needs to be provided. Details of the environmental aspects and the scope of data needed are identified in the criterion. This criterion does not include evaluation of whether targets are being met, nor qualitative evaluation of how they are set. This verification requirement is with regard to evidence that the is setting targets and then collecting data to be able to assess how they are performing to those targets. 4.7.2.1 Verification Requirement c) Summary and annual public disclosures to reside on manufacturer s public Website or hyperlink(s) to public repository(ies) where disclosures are available on the manufacturer s Website 1. Website URL where summary and annual reports reside or where a link is provided to a widely used repository(ies) where GHG, water, recycling activities & toxics are reported and publicly available. 2. Evidence that the web page was available at the time of product declaration Subscriber s Website Online environmental, sustainability, corporate and/or recycling reports hosted by the Subscriber 3. Questions to assess conformance Does the Website host summary and annual reports that cover the key aspects identified in the criterion? Is the Website publically available? Is there evidence that the web page was available at the time of 4.7-7
product declaration? 4. Evaluation guidance The data must be hosted on the s Website or the Website must contain a link provided to a widely used repository(ies) where GHG, water, recycling activities & toxics are reported and publicly available. 4.7.2.1 Verification Requirement d) Copy of previous two annual public disclosures or if the manufacturer does not have 2 years of annual public disclosures, documentation demonstrating the existence and operation of a program to collect and disclose the required data on an annual basis. 1. Copy of previous 2 annual public disclosures that contain the disclosures. OR if the manufacturer does not have two years of annual public disclosures (only during the first two years of registration of products to the standard), 2. Written documentation that demonstrates the existence and operation of a program for the collection and disclosure of the required data and that the data will be disclosed annually Subscribers website containing listed data for the aspects (for the two previous years) Online environmental, sustainability, corporate and/or recycling reports or disclosures hosted by the Subscriber (for the two previous years) Policy/Procedure manual, work instructions or similar indicating a data collection and annual disclosure system exists for the required aspects 3. Questions to assess conformance Has the provided public disclosures for the previous two consecutive years? If during first two years of product registration, the does not have two years of annual public disclosures, does the have evidence that a program is in place to collect 4.7-8
the aspect data and publically disclose annually? 4. Evaluation guidance The written policy indicating existing of the data collection program and annual nature of disclosure cannot just be an email; it needs to be in a formal policy/procedure with a manager-level approval. 4.7.2.2 Optional Public Disclosure of supply chain toxics Verification Guidance Product Verification Committee Clarifications References and Details Verification Requirements None U.S. EPA Toxics Release Inventory: http://www.epa.gov/tri/ United Nations Protocol on Pollutant Release and Transfer Register: http://www.unece.org/fileadmin/dam/env/pp/prtr/protocol% 20texts/PRTR_Protocol_e.pdf a) Declaration from manufacturer (See 4.0 Verification Requirement Declaration from manufacturer) b) Documentation of the determination of toxics c) Copy of previous two annual public disclosures OR copy of most recent annual public disclosure and the policy establishing the annual nature of the public disclosure d) Link to annual public disclosure or hyperlink available on the manufacturer s Website 4.7.2.2 Verification Requirement b) Documentation of the determination of toxics 1. Identification of at least one registered product and at least three of the six parts/components identified in the 4.7-9
criterion* for which toxic release data of chemicals** has been disclosed. 2. List of at least three major suppliers for the parts/components identified. 3. Evidence of the toxics release data of chemicals that were obtained from each supplier for the declared product. TRI and/or PRTR reports, data files and/or other output from their online database Chemical inventory reports Auditing/Inspection reports 3. Questions to assess conformance Has the disclosed toxic release data of chemicals for at least 3 major suppliers for three of the components/parts listed in the criterion? Is there evidence that the data collected is applicable to the declared suppliers? 4. Evaluation guidance *Parts/components are defined as: Display, External Power Supply, Unpopulated printed circuit board, Lamp, Motor, Integrated circuit/semiconductor ** Toxic release data of chemicals are those chemicals that are listed either on the U.S. EPA Toxics Release Inventory (TRI), United Nations Protocol on Pollutant Release and Transfer Register (PRTR), or the applicable country s Protocol on Pollutant Release and Transfer Register 4.7.2.2 Verification Requirement c) Copy of previous two annual public disclosures OR copy of most recent annual public disclosures and the policy establishing the annual nature of the public disclosures 1. Copy of previous two public disclosures OR if only a single public disclosure is available, 2. Copy of the most recent public disclosure AND written 4.7-10
policy/procedure that establishes the frequency of public disclosure. Subscribers Website containing listed volumes (for one or two consecutive years) Online environmental, sustainability, corporate and/or recycling reports hosted by the Subscriber (for one or two consecutive years) If only single year disclosure available, Policy/Procedure manual, work instructions or similar indicating annual nature of data public disclosure 3. Questions to assess conformance Has the provided public disclosures for two consecutive years or for one year with a written document indicating the data will be publically disclosed annually? 4. Evaluation guidance Note: The written policy establishing the public disclosure cannot just be an email; it needs to be in a formal policy/procedure with a manager-level approval. 4.7.2.2 Verification Requirement d) Link to annual public disclosure or hyperlink available on the manufacturer s Website 1. Website URL where public disclosures can be accessed. Website URL that hosts the online environmental, sustainability, corporate and/or recycling reports hosted by the Subscriber Hyperlink on the Subscriber s Website to a widely used repository that contains the Subscriber s required data A file that could be downloaded from provided link Customizable sustainability report content Website 4.7-11
3. Questions to assess conformance Does the Web page contain or link to the public disclosures that contain the toxic release data of chemicals for at least 3 suppliers of parts/components as identified by the? 4. Evaluation guidance The content of the public disclosure or a link to it must be hosted on the s Website, meaning that the report itself may reside elsewhere. 4.7-12
4.7.3 Life-Cycle Assessment 4.7.3.1 Optional Product life-cycle assessment and public disclosure of analyses Verification Guidance Product Verification Committee Clarifications References and Details Verification Requirements None None Available. a) Declaration from manufacturer (see 4.0 Verification Requirement Declaration from manufacturer) b) Documentation of data contribution by the relevant database operator, or c) Documentation of publication of LCA in peer-reviewed LCA journal or Environmental Product Declaration (EPD) label in accordance with ISO 14025 4.7.3.1 Verification Requirement b) Documentation of data contribution by the relevant database operator, or c) Documentation of publication of LCA in peer-reviewed LCA journal or Environmental Product Declaration (EPD) label in accordance with the ISO 14025 standard 1. Identification of the national database(s), or peer reviewed LCA journal, or EPD Type III label in accordance with ISO 14025 where the complete life-cycle assessment of at least one product, that is covered under the scope of this standard, has been submitted or published 2. Evidence of the submittal to the identified database/public disclosure system, publication in peer-reviewed LCA journal, or EPD label 4.7-13
Submittal application of data to the database and confirmation of submittal from the database organization Listing of product and LCA data in the database Copies of a published peer-reviewed LCA journal Evidence of publishing on an Environmental Product Declaration (EPD) Type III label Website/Online database containing submitted LCA data 3. Questions to assess conformance Is there evidence from the identified database operator that a submittal/contribution of the LCA data for the identified product has been made? Depending on which public disclosure system the chooses, is the database indeed national, or is the LCA journal indeed peer reviewed, or is the EPD system in accord with ISO 14025? Is the disclosure of the LCA data available publicly? Does the LCA cover from raw material extraction through final disposal in accordance with ISO 14044? 4. Evaluation guidance Note that the product addressed by the LCA need not be declared to be in conformance with this standard; however, it must be within the product scope of the standard. 4.7-14