Printing Intelligence Report NT-ware - 1 July 212 to 31 December 212 - SAMPLE -
Printing Intelligence Report The importance of printing, copying, faxing and scanning is greatly underestimated by most businesses. Traditionally, customers have not looked at the real costs associated with document production. Since the birth of the Internet and the digital office, the volume of documents printed by organizations has constantly risen. With the paperless office a myth, companies now spend as much as 3% of their annual revenue on document output. This Printing Intelligence Report, produced in partnership with Canon, is not simply an audit of devices and page counts but a detailed investigation of all aspects of how NT-ware creates, manages and distributes its documents. The information contained within this document contains details of how NT-ware can start to regain control of the printing environment towards a healthier business V2.. Page 2 of 47
Summary This report contains data from the period of Sonntag, 1 Juli 212 to Montag, 31 Dezember 212 Overview Total Total pages 13.733 8.879 4.854 8.548 Total print and copy jobs Average length of job 3.75 3.411 788 983 3,71 2,4 1,31 2,31 Total costs of printed pages 711,52 177,58 533,94 Total Costs Average cost 668,78,18,5,68-42,74 User Overview Total number of users Number of users who printed color Average printed pages per user Average jobs per user Total 29 26 474 145 Average cost per user 23,6 Printer Overview Total number of printers Number of color printers Average volume per printer Total 3 2 4,578 Average cost per printer 222,93 Annual estimate Total Number of audit days 184 Annual number of pages Annual total cost Annual cost per user Annual cost per printer 27.242 1.326,66 45,75 442,22 Page 3 of 47
Output Service Analysis We can first create a breakdown showing the proportion of paper that is produced from printing, copying, scanning and faxing. If any of these values are zero or missing, it does not necessarily mean that there isn't any of this service taking place - only that uniflow has not been set up to detect it. Services Scan Copy Print 132 75,4% Copy 3748 21,7% Scan 496 2,9% Total: 17264 1,% Print A total of 17.264 pages have been printed, copied, faxed or scanned during the audit period. From this total, 75,42% were printed and 4,13% copied. Total Costs ( ) Copy Print 642,34 96,% Copy 26,44 4,% Scan,,% Total : 668,78 1,% Print Page 4 of 47
Trend Analysis Looking at the printing over time can show some interesting patterns in behavior. For example, if a secure printing system has been installed or some user training has recently taken place to reduce the amount of emails that are printed, has this reduced the total print volume in the organization? Total pages per Week 1.6 1.4 1.2 1. 8 6 4 2 1, 8, 7/2 7/9 7/16 7/23 7/3 8/6 8/13 8/2 8/27 9/3 9/1 9/17 9/24 1/1 Week Total Costs per Week ( ) 1/8 1/15 1/22 1/29 11/5 11/12 11/19 11/26 12/3 12/1 12/17 12/24 6, 4, 2,, 7/2 7/9 7/16 7/23 7/3 8/6 8/13 8/2 8/27 9/3 9/1 9/17 9/24 Page 5 of 47 1/1 Week 1/8 1/15 1/22 1/29 11/5 11/12 11/19 11/26 12/3 12/1 12/17 12/24
Application Usage Breakdown Investigating which applications are being used to create the print jobs is an important step in understanding the printing infrastructure. In normal organizations, people tend to print most from word processing applications such as Microsoft Word. A sign to look out for is a large amount of email printing, especially in color as this is often an area that can be targeted to reduce the amount and cost of printing. Number of pages 5 4 3 2 1 PDF Other Microsoft Word Microsoft Excel Copy Outlook Internet Microsoft PowerPoint Image Total PDF 4.719 3.18 1.71 Other 3.246 2.732 514 Microsoft Word 2.452 1.254 1.198 Microsoft Excel 1.663 676 987 Copy 713 566 147 Outlook 546 447 99 Internet 22 177 25 Microsoft PowerPoint 186 7 179 Image 6 2 4 13.733 8.879 4.854 Page 6 of 47
Time Of Day Analysis It is often important to see when people use the output devices to get a better understanding of the printing environment. Typically, there will be a peak of printing in the morning when people arrive in the office and print their emails instead of reading them on the screen. A second peak often occurs in the late afternoon as people prepare to go home or to catch the last post. Depending on the corporate culture of the organization, printing outside hours when people are normally in the office could be an area to look at if the organization is concerned about misuse of printing resources as there is normally no-one around to see them. This is especially true if there are large amounts of color printing at irregular times. 2 16 12 8 4 7: 8: 9: 1: 11: 12: 13: 14: 15: 16: 17: 18: 19: Outside Total 7: 289 246 43 8: 1.31 1.177 124 9: 1.96 1.227 733 1: 1.244 96 284 11: 1.514 1.31 483 12: 1.785 737 1.48 13: 1.373 1.17 266 14: 87 431 376 15: 1.611 771 84 16: 798 528 27 17: 446 234 212 18: 166 142 24 19: 69 53 16 Outside 37 235 135 13.733 8.879 4.854 Page 7 of 47
Job Size Analysis Understanding the jobs people print is essential to adding intelligence to a printing strategy. The more users share printers, the more important it becomes to ensure they have the correct printers available. Waiting for a slow printer to produce a large document is wasteful of both time and money - and also increases the user's frustration with the print process. Simply having desktop printers makes the situation even worse. Apart from the increase in support and training costs that needs to be provided by an IT department, consumable prices increase dramatically. The basic rule is 'the smaller the printer, the more expensive it costs to print'. By understanding the printing habits of users and departments and identifying where the large jobs come from, printers are able to be moved to the most cost effective location. New output devices can be purchased safe in the knowledge that they will be suitable for the tasks of the users rather than the normal guesswork situation. Page 8 of 47
Job Size Analysis It is important to understand the relationship between the number of times a user prints a document and the number of physical pieces of paper that the document will be printed on. For example, a user may print a small 1-page Word document many times but a large PDF manual only once. When looking at the print strategy for the organization, it is possible to move this smaller number of larger jobs to the fastest and most cost effective printers to save both time and money. Number of jobs Large Large 238 5,7% Small 3961 94,3% Total: 4199 1,% Small NT-ware has printed 238 (5,67%) jobs over 1 pages in length. These large jobs, however, account for 8.19 (58,39%) of the total pages printed. Number of pages Small Large 819 58,4% Small 5714 41,6% Total: 13733 1,% Large Page 9 of 47
Job Size Analysis The following charts show in more detail the relationship between the size of jobs and the number of pages produced. These charts show how a small number of larger jobs can have a much more significant impact on a total printing strategy than a large number of smaller jobs. Number of jobs 32 28 24 2 16 12 8 4 1 to 4 5 to 9 1 to 14 15 to 24 25 to 49 5 to 99 Over 1 Number of pages 5 45 4 35 3 25 2 15 1 5 1 to 4 5 to 9 1 to 14 15 to 24 25 to 49 5 to 99 Over 1 Page 1 of 47
Bulk Printing Analysis - Printer It is easy to say that large jobs take longer to print than small jobs. As part of a print strategy, it is possible to see which printers regularly are sent large jobs (defined in this report as being over 3 pages in length). For the printing environment to be as efficient and cost effective as possible, these printers receiving the largest number of bulk jobs should be the fastest and cheapest in the fleet. If a printer appears at the top of this list which is slow and/or expensive and/or old then there is a case to perform some fleet management to move it to a location where it is more suited. Slow printers that are sent large jobs create frustration for other users who are using the same device. Expensive printers performing large jobs are wasting the company money. The most expensive cost per page printers should be moved to the lowest volume areas to keep the waste as small as possible. Old printers often are less reliable than newer models. If the business reasons still exist to keep producing this volume at the same location, then a newer model could be moved from elsewhere - or a new printer purchased. Number of bulk jobs 7 6 5 4 3 2 1 Canon_iR_Adv_53i Canon ir-adv 675 PCL6 Canon ir348 PCL Page 11 of 47
Bulk Printing Analysis - Location The following graph shows which locations are responsible for printing bulk jobs (defined as over 3 pages). Effective fleet management as part of an overall print strategy would ensure that the fastest and cheapest devices are in these locations to minimize waiting for the users and to keep costs as low as possible. Number of bulk jobs 7 6 5 4 3 2 1 Second_Floor - None - Babylon Page 12 of 47
Bulk Printing Analysis - Department The reason for this graph is to show which departments need access to the fastest printers in the fleet. If a fast printer is moved to a department that regularly needs to produce large print runs (defined here as being over 3 pages in length), it will mean less waiting time for all users. Also, fast printers are often cheaper to run so it is more important to try and get the most cost efficient printer to print these jobs. Departments that have a large number of printers or some fast printers that are not being used efficiently show that some fleet management needs to take place in order to optimize the printing environment. Number of bulk jobs 4 35 3 25 2 15 1 5 Documentation Management Development Marketing Page 13 of 47
Environmental Analysis Printing in double sided mode not only saves paper (and therefore money) but also shows that users do more than just push the 'print' icon to produce their jobs. Most users will print emails without thinking about making them double sided, but what about larger jobs? Many large documents are too heavy to be picked up when only printed single sided. Also, the paper trays need to be refilled more often, increasing user dissatisfaction with the printing infrastructure as well as costs. An environmental printing strategy can be promoted in the following ways: 1. Ensure all output devices support double sided printing. Most multifunctional devices support double sided printing as standard. For printers, it is an additional extra if it is available at all. 2. Promote the environmental savings to the users. Most people like to do something for the environment. Double sided printing can have a very visible impact by relating the paper saved to the number of trees. 3. Introduce paper recycling points to the office if they do not already exist. If users see the result of saving paper, that too links to double sided printing. 4. Make the devices print double sided by default. This is often just a simple setting on the print server by the IT department but makes a massive difference. Users can still choose to print a job single sided if there is the need to, but when they just click 'print' they can be printing double sided and therefore saving paper. Page 14 of 47
Environmental Analysis - During the audit period, users have selected to print their jobs double sided 62,24% of the time. A total of 983 jobs were printed double sided saving 4.38 (31,37%) sheets of paper or the equivalent of 8,62 reams of paper or 1,3 trees annually. Number of pages Simplex 13.733, 8548 63,7% Simplex 4863 36,3% Total: 13411 1,% However, during the audit period, a further 1.43 sheets of paper or the equivalent of 2,81 reams of paper or,33 trees annually could have been saved if all jobs had been printed double sided. The chart below shows the environmental impact of printing in NT-ware. The first column (%) shows what the environmental impact would have been if all documents were printed single sided. The second column (62,24%) shows the environmental impact at the current level of double sided printing. The third column (Saving) shows the environmental savings made due to the current level of double sided printing. The forth column (1%) shows what the environmental impact would have been if everything had been printed double sided, and the final column (Waste) shows the potential environmental savings from the current situation if all jobs were printed double sided. Environmental impact % 62,24% Saving 1% Waste Total Sheets Used 13.733 9.425 4.38 8.22 1.43 Total reams of paper used 27,47 18,85 8,62 16,4 2,81 Total reams of paper used / year 54,48 37,39 17,9 31,83 5,57 Total weight of paper / year (kg) ^ Equivalent number of trees / year * Greenhouse gases / year (kg) * Waste water / year (liters) 136,21 93,48 42,73 79,57 13,92 3,27 2,24 1,3 1,91,33 233,6 159,95 73,11 136,14 23,81 41,58 281,78 128,8 239,84 41,95 * Solid wastes / year (kg) 8,98 55,57 25,4 47,3 8,27 ^ Source: Conservatree.org * Source: Environmental Defense Fund Paper Calculator - 1% post consumer recycled Uncoated freesheet Page 15 of 47
Environmental Analysis - The following charts show how the ratio of double-sided to single-sided printing has changed over time. This is shown both as a proportion of the total printed pages and a ratio. Total pages per Week 16 14 12 1 8 6 4 2 7/2 7/9 7/16 7/23 7/3 Simplex 8/6 8/13 8/2 8/27 9/3 9/1 9/17 9/24 1/1 Week Percentage 1/8 1/15 1/22 1/29 11/5 11/12 11/19 11/26 12/3 12/1 12/17 12/24 1% 9% 8% 7% 6% 5% 4% 3% 2% 1% % 7/2 7/9 7/16 7/23 7/3 8/6 8/13 8/2 8/27 9/3 9/1 9/17 9/24 Week Page 16 of 47 1/1 1/8 1/15 1/22 1/29 11/5 11/12 11/19 11/26 12/3 12/1 12/17 12/24
Environmental Analysis - Printer - This graph shows the top 15 printers (by total printed pages) and the amount of those pages that have been printed double-sided. Printers that do not have any double sided printing capability are costing the organization money by the unnecessary purchasing of paper. Printers that have a double sided printing unit that is not being used is costing the company even more as the full functionality of the device is not being used. Total pages 14 12 1 8 6 4 2 Canon_iR_Adv_53i Canon ir-adv 675 PCL6 Canon ir348 PCL Simplex Page 17 of 47
Environmental Analysis - Location - Different locations may have different printing requirements and therefore the levels of double-sided printing may vary. For locations with similar printing requirements, however, the following graph shows where extra training could be required to reduce the level of paper usage. Total pages 14 12 1 8 6 4 2 Second_Floor - None - Babylon Simplex Page 18 of 47
Environmental Analysis - Department - Here we display the top 15 departments (by number of pages printed) and their associated duplex printing levels. It is possible to clearly see how the largest producers of paper either do or do not print their jobs double sided. Where one department is either printing far more or less double sided printing that others needs further investigation - either to learn best practice or to identify areas for training. There may be valid business reasons why some documents need to be printed on single sided paper - but that should be the exception rather than the norm. The IT department could set the default for all printers to be double sided with the users able to override that decision on a job by job basis. Total pages 6 5 4 3 2 1 Management Documentation Development Marketing Simplex Page 19 of 47
Environmental Analysis - Deleted Pages Analysis Deleted Pages Analysis Deleted (manual) Deleted (maintenance) Printed 73,6% Deleted (maintenance) 11,5% Deleted (manual) 14,8% Total: 1,% Printed As well as the 13.733 pages printed by NT-ware, a further 4.918 pages were deleted either automatically by uniflow or by the users themselves. This shows that 26,37% of the total number of pages were deleted rather than printed. Deleted Pages Analysis Total pages Deleted (manual) Deleted (maintenance) Deleted (license exceeded) Deleted (unknown user) Deleted (ACL restriction) Deleted (budget exceeded) Deleted (product avail. restriction) Deleted (unknown reason) 13.733 2.766 2.152 (73,63%) Total Deleted pages 4.918 (26,37%) Page 2 of 47
Environmental Analysis - Deleted Pages Analysis The environmental savings through job deletion (either automatically by uniflow or by the users themselves) can also be calculated and is shown in the table below. As we already know the amount of double sided printing taking place in NT-ware is possible to estimate the amount of physical sheets of paper that have been saved and therefore a more accurate figure o the environmental savings. Deleted Pages Analysis Total pages Total sheets saved from duplex printing Reduction in paper usage through duplex printing Total Deleted pages Estimated sheets saved from deleted jobs ^ Equivalent number of trees / year * Greenhouse gases / year (kg) * Waste water / year (liters) * Solid wastes / year (kg) 13.733 4.38 31,37% 4.918 3.375 1 57 11 2 Combining the environmental savings of duplex printing together with those from deleted pages gives us the following total environmental savings figures for NT-ware Environmental Analysis Total pages saved from duplex and deleted jobs ^ Equivalent number of trees / year * Greenhouse gases / year (kg) * Waste water / year (liters) * Solid wastes / year (kg) 7.683 2 13 23 45 Page 21 of 47
Environmental Analysis - Deleted Pages Analysis Looking back over the selected period, it is possible to see how jobs are being deleted over time. The lower graph shows the percentage of jobs printed to those deleted. 18 16 14 12 Number of pages 1 8 6 4 2 7/2 7/9 7/16 7/23 7/3 8/6 8/13 8/2 8/27 9/3 9/1 9/17 9/24 1/1 1/8 Deleted (manual ) Deleted (maintenance ) Printed Week 1/15 1/22 1/29 11/5 11/12 11/19 11/26 12/3 12/1 12/17 12/24 Percentage 1% 9% 8% 7% 6% 5% 4% 3% 2% 1% % 7/2 7/9 7/16 7/23 7/3 8/6 8/13 8/2 8/27 9/3 9/1 9/17 9/24 1/1 1/8 Deleted (manual ) Deleted (maintenance ) Printed Week Page 22 of 47 1/15 1/22 1/29 11/5 11/12 11/19 11/26 12/3 12/1 12/17 12/24
Environmental Analysis - Deleted Pages Analysis - Printer When looking at which printers are used for printing and deleting jobs, some interesting items may appear. When using uniflow in a secure printing environment, it is common to see the print queue that the user actually connects to (the input queue) as having a large number of deleted jobs. This is because the job doesn't actually go to a physical printer before it i deleted, so it is assigned to the input queue. The physical printers may also have deleted jobs for other reasons, such as unknown users or access rights restrictions. Number of pages 14 12 1 8 6 4 2 Canon_iR_Adv_53i Sec_Input Sec_in_PclXL Driver Canon ir-adv 675 PCL6 _in Canon ir348 PCL MobilePrint Deleted (manual) Deleted (maintenance) Printed Page 23 of 47
Environmental Analysis - Deleted Pages Analysis - Location Understanding the differences between locations in the levels of deleted print jobs is an important part of a print strategy. one location is saving more through deleted jobs than other similar locations, then it is worth investigating what they are doing better than the others. Number of pages 14 12 1 8 6 4 2 Second_Floor - None - Babylon Deleted (manual ) Deleted (maintenance ) Printed Page 24 of 47
Environmental Analysis - Deleted Pages Analysis - Department This final chart shows how each department deletes jobs without printing them. It is clear to see which departments print th most jobs and this can be compared with the departments that delete the most without printing them. If the highest printing department does not delete the most jobs, it could be an area worth investigating to reduce costs. Number of pages 8 7 6 5 4 3 2 1 Management Documentation Development Marketing Deleted (manual ) Deleted (maintenance ) Printed Page 25 of 47
Printing Analysis The role of color printing in the office environment has, for many years, been inhibited by cost of equipment as well as ongoing expense. In addition, there was a strong concern that giving color printing access to employees would lead to abuse of the color printing facility. When combined with the traditional prohibitive cost per page of color printing, most companies opted for monochrome printing with color printing being reserved for a very small, select group of functions. has an impact on everybody's day-to-day lives. It adds clarity, aids recognition and fuels interest. Research shows that there are the following advantages from printing in color: 1. reduces errors by 8% 2. Information can be located 7% faster if it is in color 3. increases comprehension by as much as 73% 4. increases learning and retention by 78% 5. can increase payment response by up to 3% 6. helps sell up to 8% more Over the last few years, color devices have crept into the office to such an extent that often the IT department and office manager do not know what is on the network. Page 26 of 47
Printing Analysis printing has traditionally been restricted to key workers because of the costs associated. With prices falling and the business benefits of printing in color being recognized, these restrictions are being removed. The following graphs show the number of jobs, pages and cost from both color and black/white print jobs. Total pages 4.854, 35,35% 8.879, 64,65% Total Costs ( ) 533,94 75,4% 177,58 24,96% Page 27 of 47
Printing Trend Analysis Looking over time on how the relationship between color and black and white printing is changing can reveal important information about the printing environment. If color printing is increasing, then it may be worth performing some user training or even investigating whether color printing limits or quotas could be imposed on different users or departments. Total pages per Week 16 14 12 1 8 6 4 2 7/2 7/9 7/16 7/23 7/3 8/6 8/13 8/2 8/27 9/3 9/1 9/17 9/24 Week Percentage 1/1 1/8 1/15 1/22 1/29 11/5 11/12 11/19 11/26 12/3 12/1 12/17 12/24 1% 9% 8% 7% 6% 5% 4% 3% 2% 1% % 7/2 7/9 7/16 7/23 7/3 8/6 8/13 8/2 8/27 9/3 9/1 9/17 9/24 Week Page 28 of 47 1/1 1/8 1/15 1/22 1/29 11/5 11/12 11/19 11/26 12/3 12/1 12/17 12/24
Printing Analysis - Printer In this section, the top 15 highest volume printers are displayed showing the total number of pages printed in both black and white and color. Areas to analyze are, naturally, the largest volume printers in the fleet. Simple fleet management can be undertaken to ensure that the cheapest and fastest devices are placed in areas where there is most demand. Total pages 14 12 1 8 6 4 2 Canon_iR_Adv_53i Canon ir-adv 675 PCL6 Total Costs ( ) Canon ir348 PCL 7 6 5 4 3 2 1 Canon_iR_Adv_53i Canon ir-adv 675 PCL6 Canon ir348 PCL Page 29 of 47
Printing Analysis - Location Understanding the locations printing the most documents and spending the most money will lead to a reduction in costs. If locations with similar numbers of users are printing vastly different amounts or spending much more money, then further analysis can be conducted to understand why and make the necessary changes. Total pages 14 12 1 8 6 4 2 Second_Floor - None - Babylon Total Costs ( ) 7 6 5 4 3 2 1 Second_Floor - None - Babylon Page 3 of 47
Printing Analysis - Department Different departments within an organization have different printing requirements and these charts show which ones are printing the most pages both black and white and color. Typically, customer and end-user facing departments often have a higher requirement for color printing than those only with only an internal responsibility. The need for user training within departments can be seen from these charts. Total pages 6 5 4 3 2 1 Management Documentation Development Marketing Total Costs ( ) 24 2 16 12 8 4 Documentation Marketing Management Development Page 31 of 47
Printer Usage Analysis A good understanding of how the current printer fleet is being used provides the core information of a print strategy. By looking at how individual printers are being used, it is possible to see possible problems and bottlenecks with the output device fleet. As a guide, the following three areas are worth looking out for: Printer Volumes - Look at which printers are being used the most. Are these the cheapest and fastest printers available in the fleet, or could some devices be swapped to get the best out of the existing investment. Usage - Look at which printers are producing color. Are the users selecting the output devices correctly, or are they just printing to the closest device regardless of the job they are printing? Job Size - Look at the size of jobs that are being printed to a particular device. If a printer is consistently printing large jobs, it is important to make sure that this is the fastest device possible. Also, check for large print jobs being sent to smaller, less capable and more expensive printers. Page 32 of 47
Printer Name Canon ir348 PCL Canon ir-adv 675 PCL6 Canon_iR_Adv_53i Pages Jobs Costs 4 2 4 4 4,2 937 98 937 666 15,41 12.756 3.65 4.814 7.942 7.842 649,17 Pages Jobs Costs Total 13.733 3.75 4.854 8.879 8.548 668,78 Page 33 of 47
Canon ir348 PCL Total Total pages 4 4 4 Percentage of total pages,29%,%,82%,47% Total print and copy jobs 2 2 2 Average length of job 2,, 2, 2, Total number of users 1 Total costs of printed pages 4,4, 4,4 -,2 Percentage of total costs,62%,%,82% Total Costs Average cost 4,2 2,1, 2,2 Printing Analysis 1,%,% Number of jobs Number of pages 1 4,9 35,8,7,6,5 3 25 2,4 15,3,2,1 1 to 4 25 to 49 1 5 1 to 4 25 to 49 Page 34 of 47
Canon ir-adv 675 PCL6 Total Total pages 937 937 666 Percentage of total pages 6,82% 1,55%,% 7,79% Total print and copy jobs 98 94 35 Average length of job 9,56 9,56, 6,8 Total number of users 14 Total costs of printed pages 18,74 18,74, -3,33 Percentage of total costs 2,63% 1,55%,% Total Costs Average cost 15,41,16,19, Printing Analysis,% 1,% Number of jobs Number of pages 8 4 7 35 6 3 5 25 4 2 3 15 2 1 1 5 1 to 4 5 to 9 1 to 14 15 to 24 25 to 49 5 to 99 Over 1 1 to 4 5 to 9 1 to 14 15 to 24 25 to 49 5 to 99 Over 1 Page 35 of 47
Canon_iR_Adv_53i Total Total pages 12.756 7.942 4.814 7.842 Percentage of total pages 92,89% 89,45% 99,18% 91,74% Total print and copy jobs 3.65 2.474 786 946 Average length of job 3,54 2,2 1,34 2,18 Total number of users 28 Total costs of printed pages 688,38 158,84 529,54-39,21 Percentage of total costs 96,75% 89,45% 99,18% Total Costs Average cost 649,17,18,4,15 Printing Analysis 37,74% 62,26% Number of jobs Number of pages 32 45 28 24 2 16 4 35 3 25 2 12 15 8 1 4 5 1 to 4 5 to 9 1 to 14 15 to 24 25 to 49 5 to 99 Over 1 1 to 4 5 to 9 1 to 14 15 to 24 25 to 49 5 to 99 Over 1 Page 36 of 47
Location Breakdown Analyzing different locations can provide some interesting data as part of the creation of the overall print strategy. The following pages show the printing behavior of each location in detail providing a key insight of how the printing infrastructure is currently being used. Page 37 of 47
Location :- None - Printer Name Pages Jobs Costs Canon ir-adv 675 PCL6 937 98 937 666 15,41 937 98 937 666 15,41 Location :Babylon Printer Name Pages Jobs Costs Canon ir348 PCL 4 2 4 4 4,2 4 2 4 4 4,2 Location :Second_Floor Printer Name Pages Jobs Costs Canon_iR_Adv_53i 12.756 3.65 4.814 7.942 7.842 649,17 12.756 3.65 4.814 7.942 7.842 649,17 Pages Jobs Costs Total 13.733 3.75 4.854 8.879 8.548 668,78 Page 38 of 47
Location :- None - Total Total pages 937 937 666 Percentage of total pages 6,82% 1,55%,% 7,79% Total print and copy jobs 98 94 35 Average length of job 9,56 9,56, 6,8 Total number of users 14 Total costs of printed pages 18,74 18,74, -3,33 Percentage of total costs 2,63% 1,55%,% Total Costs Average cost 15,41,16,19, Printing Analysis,% 1,% Number of jobs Number of pages 8 4 7 35 6 3 5 25 4 2 3 15 2 1 1 5 1 to 4 5 to 9 1 to 14 15 to 24 25 to 49 5 to 99 Over 1 1 to 4 5 to 9 1 to 14 15 to 24 25 to 49 5 to 99 Over 1 Page 39 of 47
Location :Babylon Total Total pages 4 4 4 Percentage of total pages,29%,%,82%,47% Total print and copy jobs 1 2 2 Average length of job,4,,4,4 Total number of users 1 Total costs of printed pages 4,4, 4,4 -,2 Percentage of total costs,62%,%,82% Total Costs Average cost 4,2,4,,4 Printing Analysis 1,%,% Number of jobs Number of pages 1 4,9 35,8,7,6,5 3 25 2,4 15,3,2,1 1 to 4 25 to 49 1 5 1 to 4 25 to 49 Page 4 of 47
Location :Second_Floor Total Total pages 12.756 7.942 4.814 7.842 Percentage of total pages 92,89% 89,45% 99,18% 91,74% Total print and copy jobs 3.75 2.474 786 946 Average length of job 3,44 2,14 1,3 2,12 Total number of users 28 Total costs of printed pages 688,38 158,84 529,54-39,21 Percentage of total costs 96,75% 89,45% 99,18% Total Costs Average cost 649,17,18,4,14 Printing Analysis 37,74% 62,26% Number of jobs Number of pages 32 45 28 24 2 16 4 35 3 25 2 12 15 8 1 4 5 1 to 4 5 to 9 1 to 14 15 to 24 25 to 49 5 to 99 Over 1 1 to 4 5 to 9 1 to 14 15 to 24 25 to 49 5 to 99 Over 1 Page 41 of 47
Department Breakdown Every department within an organization has a different role and therefore, a different requirement for printing. A 'one size, fits all' approach to the printing infrastructure often results in some departments having far more printing capacity than is necessary, while others suffer from longer queues and reduced productivity as the printers available are not sufficient. The following pages show how the different departments within NT-ware utilize the printing infrastructure. In the first section, the printers used by each department are shown followed by a breakdown of the 15 departments who produce the most paper. Page 42 of 47
Department: Management Printer Name Pages Jobs Costs Canon_iR_Adv_53i Canon ir-adv 675 PCL6 5.46 2.438 739 4.721 2.14 165,1 159 56 159 44 2,96 5.619 2.494 739 4.88 2.184 167,97 Department: Documentation Printer Name Pages Jobs Costs Canon_iR_Adv_53i Canon ir-adv 675 PCL6 2.826 215 1.779 1.47 2.482 24,22 551 17 551 414 8,95 3.377 232 1.779 1.598 2.896 213,17 Department: Development Printer Name Pages Jobs Costs Canon_iR_Adv_53i Canon ir-adv 675 PCL6 2.322 638 688 1.634 1.698 99,87 152 14 152 144 2,32 2.474 652 688 1.786 1.842 12,19 Department: Marketing Printer Name Pages Jobs Costs Canon_iR_Adv_53i Canon ir-adv 675 PCL6 Canon ir348 PCL 2.148 314 1.68 54 1.522 18,7 75 11 75 64 1,18 4 2 4 4 4,2 2.263 327 1.648 615 1.626 185,45 Pages Jobs Costs Total 13.733 3.75 4.854 8.879 8.548 668,78 Page 43 of 47
Department: Management Total Total pages 5.619 4.88 739 2.184 Percentage of total pages 4,92% 54,96% 15,22% 25,55% Total print and copy jobs 2.494 1.815 348 494 Average length of job 2,25 1,96,3,88 Total number of users 5 Total costs of printed pages 178,89 97,6 81,29-1,92 Percentage of total costs 25,14% 54,96% 15,22% Total Costs Average cost 167,97,7,4,3 Printing Analysis 13,15% 86,85% Number of jobs Number of pages 2 32 28 16 24 12 2 16 8 12 4 8 4 1 to 4 5 to 9 1 to 14 15 to 24 25 to 49 5 to 99 Over 1 1 to 4 5 to 9 1 to 14 15 to 24 25 to 49 5 to 99 Over 1 Page 44 of 47
Department: Documentation Total Total pages 3.377 1.598 1.779 2.896 Percentage of total pages 24,59% 18,% 36,65% 33,88% Total print and copy jobs 232 136 92 121 Average length of job 14,56 6,89 7,67 12,48 Total number of users 4 Total costs of printed pages 227,65 31,96 195,69-14,48 Percentage of total costs 31,99% 18,% 36,65% Total Costs Average cost 213,17,92,14,84 Printing Analysis 52,68% 47,32% Number of jobs Number of pages 14 1 12 8 1 8 6 6 4 4 2 2 1 to 4 5 to 9 1 to 14 15 to 24 25 to 49 5 to 99 Over 1 1 to 4 5 to 9 1 to 14 15 to 24 25 to 49 5 to 99 Over 1 Page 45 of 47
Department: Development Total Total pages 2.474 1.786 688 1.842 Percentage of total pages 18,2% 2,11% 14,17% 21,55% Total print and copy jobs 652 453 191 274 Average length of job 3,79 2,74 1,6 2,83 Total number of users 13 Total costs of printed pages 111,4 35,72 75,68-9,21 Percentage of total costs 15,66% 2,11% 14,17% Total Costs Average cost 12,19,16,5,12 Printing Analysis 27,81% 72,19% Number of jobs Number of pages 6 1 5 8 4 6 3 4 2 1 2 1 to 4 5 to 9 1 to 14 15 to 24 25 to 49 5 to 99 Over 1 1 to 4 5 to 9 1 to 14 15 to 24 25 to 49 5 to 99 Over 1 Page 46 of 47
Department: Marketing Total Total pages 2.263 615 1.648 1.626 Percentage of total pages 16,48% 6,93% 33,95% 19,2% Total print and copy jobs 327 164 157 94 Average length of job 6,92 1,88 5,4 4,97 Total number of users 7 Total costs of printed pages 193,58 12,3 181,28-8,13 Percentage of total costs 27,21% 6,93% 33,95% Total Costs Average cost 185,45,57,4,55 Printing Analysis 72,82% 27,18% Number of jobs Number of pages 28 1 24 8 2 16 6 12 4 8 4 2 1 to 4 5 to 9 1 to 14 15 to 24 25 to 49 5 to 99 Over 1 1 to 4 5 to 9 1 to 14 15 to 24 25 to 49 5 to 99 Over 1 Page 47 of 47