Reflection Pointe HOA Meeting February 18, 2016 6:00 p.m. Attendees: The Reflection Pointe Homeowners Association met Thursday, February 18, 2016 in the Reflection Pointe Clubhouse. The Board members in attendance were Vincent Sica, Brad Lozier, Sean Corcoran and Benny Yeargan. Cedar Management Representative Susan Rouanzion was also present. Jack Morris of the marketing committee also attended. Approval/Correction of Minutes: The January 16, 2016 Board meeting minutes were approved unanimously. Public Input from the Community: Jonathan Camp and Mark Kinsley attended. Jonathan Camp noted a water issue on the vacant lot beside his home on Reflection Pointe Boulevard which he believes is coming from the ponds along the walking trail behind those properties. Jonathan requested the Board further look into the matter and to take action at the March Board meeting to resolve the problem. Although the Board had previously investigated the issue, it agreed to take another look the week of Feb. 22 when the forecast called for rain. The Board will assess whether the issue should be addressed by the HOA or needs to be resolved by Jonathan. Landscape Contractor Report: (DeSignia / Mark Selles) Board members Vincent Sica, Brad Lozier and Sean Corcoran met Tuesday, Feb. 16 with Mark Selles and J. Michael Mike Floyd of McCall Brothers. Mike presented information on his company and the process of digging a large capacity well that is dedicated to irrigation only. The well could either be 6 or 8. The Board is strongly considering this option over getting irrigation from Lake Wylie.
Pros: no permission from Duke Energy, less disruptive to the neighborhood, the water is typically clean and a large well can produce unlimited volume. Moving forward the Board agreed to get a quote from Mark regarding an issue our ponds are having with erosion and silt. The Board agreed to begin with ponds 7 and 8 on Wood Clough Court and then move forward with adding irrigation to the soccer field and improving the look to Ponds 18 and 19 on Ashwood Park Drive (around soccer field). The Board approved servicing the seven fountains (at Ponds 1 5) at a cost of $5,355. DeSignia recommended that yearly maintenance on these fountains is necessary. If one of these fountain had to be replaced it would cost $8,495, therefore preventive maintenance seems to be prudent. The Board approved replacing defective fountains in Ponds 15 and 22 at a total cost of $4,780. Mark Selles noted that the the lights around the water fountain are not working due to very poor installation (duct tape was used). As a result, the electrical box was exposed to the elements. DeSignia will get a quote from an electrician to change the control box that feeds the lights on the left side of the water fountain. Architecture Control Committee: (Kym Corcoran) Currently 12 homes are under construction. Two homes have submitted a schematic review and one home is in the Design/Construction review phase. The ACC held a monthly meeting on Feb. 4 and invited the featured builders and others in for a good discussion. Those in attendance were Kasey Gabriel, Aaron Ruth, Sean Yeary, Chad Gathings (Charlotte Home Builders) and one of his associates, Scott Blake (Blue Ridge Craftsmen) and his wife (he has 2 lots under contract), Rich Payne (Payne Construction, looking to build in RP) and Frank Bonkiewitz (his father is a licensed contractor and will build his home on Headlands Court). In conclusion the builders that attended the meeting were very appreciative and the ACC thought that it is probably best to meet with the builders again in an open forum. The ACC also told the builders that they are
more than welcome to attend the ACC quarterly meetings with their clients and/or potential clients who may wish to purchase property in our neighborhood. The ACC requested a meeting with the HOA Board for March 4. The entire board can not meet on March 4th, so a different date will need to be chosen. Welcoming Committee: (Benny and Elaine Yeargan) One new homeowner on Lake Pointe Drive received a welcome bag. The HOA Board would like to welcome the Walker family to the neighborhood. The HOA also approved funding the Welcoming Committee for the remainder of the year. Communications Committee: (Sean Corcoran) The 2015 annual meeting minutes and January monthly meetings were posted to the website. A question was asked on Facebook about the capacity of our clubhouse. The Board will report back to the community when we have the information from the Fire Inspector. Urban Archery Program: The urban archery program concluded and eight deer were harvested this season. Mark Brockman said, " I would like to focus not as much on head count but the effect of the hunting program as it reflects to the original plan of the program. I feel that we as a group are working to a place in the future that the overall deer herd can be managed more effectively. However at the present I don t believe our goal has been met. As for head count the final total harvested was eight." At their February meeting, the Belmont City Council approved continuing our Urban Archery program for the 2016 deer season and will request from the North Carolina Wildlife Resources Commission authority to participate in the 2017 Urban Archery program. That request will be submitted prior to April 1, 2016. Crime Watch Committee (Mike Pasieczynk) One report for a suspicious vehicle was called in.
Marketing Committee: (Jack Morris) Jack provided an update on his presentation to the Board in January. After speaking to realtors Jack noted that housing prices are going up in the area including those in Reflection Pointe. He noted advantages and disadvantages with our neighborhood compared to our new competition in McLean. One advantage includes our land prices especially those properties for sale on the lake. A few disadvantages are the gates prevent potential buyers (without a realtor) to browse on their own. Other disadvantages include our HOA fees and county/city taxes. Currently six homes and 53 lots are for sale in our neighborhood per Realtor.com. Pool Committee (Mike Pasieczynk) Nothing new to report. The Board did agree to discuss repairing the pool tiles at the March Board meeting and to agree on an opening date during that same board meeting. Social Committee: (Paul Hendricks) Paul submitted a calendar of events for 2016. The calendar will be emailed to the community. Financials / Treasure: (Brad Lozier, Susan Rouanzion Cedar) During January, we operated at a level of 15% below plan. The primary reason for this is timing. In particular, landscaping and pool expenses were lower than they will be during later months. Two HOA foreclosures generated past due payments in excess of $21,000. In January, the board was made aware that a small number of HOA dues statements had been sent to the wrong addresses. Board members reached out to all affected parties and then issued new statements. Those that pay promptly will not incur any late fee penalties.
New Business The Board approved Pro Security Inc., to install additional and new HD security cameras at the gatehouse and clubhouse. The total cost is is $6,081.72. Our current camera configurations and system is dated. Brad noted that the HOA should receive a one time payment of $25,000 from T Mobile as part of the agreement to provide an easement to an existing Duke electrical tower. Brad requested access to the Charette Review Site. The board had a discussion and Susan explained that the ACC is a separate entity of the HOA Board. The Board agreed to meet with the ACC at a later date to further discuss the issue. Susan presented the HOA our insurance renewal which is set to expire March 1. The Board questioned why our rate had increased and asked Susan to find a comparable policy from another company. Susan brought to the Board s attention that the soccer goals are in need of replacement. Sean noted that the goals are probably the original goals and agreed to research the cost of purchasing a new pair of soccer goals. Susan agreed to check with Loc Doc and other companies for better upgrades to our access control system at the front gate and pool area. The meeting adjourned at 9:00 p.m. Our next monthly board meeting is scheduled for Thursday, March 17 at 6:00 p.m. at the clubhouse.