Meeting Information Date: April 4, 2018 Location: 1095 A. Philip Randolph Blvd. 1 st floor, Multipurpose Room Kids Hope Alliance The Jacksonville Partnership for Children, Youth and Families 1095 A. Philip Randolph Blvd. Jacksonville, FL 32206 Board Meeting Minutes Board Member Attendance Y Kevin Gay- Chair Y Tyra Tutor Y Dr. Barbara Darby Y Dr. Marvin Wells Y Rebekah Davis N Nat Glover Advisory: Dana Kriznar, Duval County Public Schools; Laura Lothman Lambert, State Attorney; The Honorable CP Anna Brosche; The Honorable Charlie Cofer, Public Defender OCG: Julia Davis KHA Staff: Mike Weinstein, Delores Williams, Colin Murphy, Adam Miller, Cynthia Nixon, Ginger Preston, Mary Nash, Sylvester Pinckney, Kenneth Darity, Joyce Watson, Taryn Roberts, Jerelyn Allen, Rodger Belcher, Katoia Wilkins, Julia Riggins, Lenora Wilson, Chris McNeilly, Tyrica Young, Lisette Maldonado, Bridgette Newby. Guest: 4.4.18 B.O.D Guest sign-in.pdf, And Dr. Johnny Gaffney, Mayor s Administration Agenda Items Action/Outcome Call To Order Board Chair Kevin Gay called the meeting to order at 10:00 am. Chairman Gay thanked everyone for coming today. Chairman Gay stated that comment cards available for anyone wishing to speak to an item or for general comments at the conclusion of the meeting. Chairman Gay thanked the board members for their participation and engagement during the task force focus groups. Approval of the Minutes Chairman s Report Chairman Gay asked for a motion to approve the minutes from February. Barbara Darby made the motion and Tyra Tutor seconded it. Chairman Gay opened the floor for any discussion and public comments. With none being heard Chairman Gay asked all in favor to signify by the sign of aye. All were in favor and the motion was passed. Chairman Gay thanked the finance committee of which we will be hearing from Tyra Tutor, finance chair, in a moment. He also thanked board members for their participation and engagement during the task force focus groups. Chairman Gay thanked Kids Hope Alliance staff. Chairman Gay gave a report on the CEO search committee meetings. The committee has reduced the search down to four (4) candidates who will be interviewed in person on April 5, 2018 at 9:00 am. Following the interviews, the search committee members will discuss and make their CEO recommendation to
the full board. The full board will meet at 4:30 pm to approve or veto the search committee s recommendation. Chairman Gay turned the floor over to Mike Weinstein to give his CEO report. CEO Report Finance Report Mr. Weinstein recognized Kenneth Darity, program manager at Kids Hope Alliance. Mr. Darity is celebrating ten (10) years of service with the City of Jacksonville. Chairman Gay turned the floor over to Tyra Tutor, to report on the finance committee meeting. Ms. Tutor stated that the City funded and grant funded programs were on track and there is nothing unusual to report. With that being said, Ms. Tutor made the motion to approve the Kids Hope Alliance Finance Report that goes through February 28, 2018 and Dr. Wells seconded it. Chairman Gay opened the floor for discussion and public comments. With none being heard, the approval of the finance report was passed. Continuation Program Funding for Summer Learning FY18 Colin Murphy introduced the item. The board is asked to approve program funding for summer learning FY 18. Colin explained that this request has several parts. Request #1 is to change agencies from Boy s & Girls Club to Communities in Schools. Request #2, #3, #4 and #5 are to rescind contracts due to the agencies not being able to provide services at the schools listed in their contract. Request #6 is a site change request for The Young Men s Christian Association of Florida. Request #7 is to increase funding for Potter s House Christian Fellowship Inc. and request #8 is to increase funding at Dayspring Baptist Church Inc. Colin stated that Potter s House and Dayspring were due to a staffing error in the calculation of the total program cost. Chairman Gay asked for a motion to approve the Program Funding for Summer Learning. Ms. Tutor made the motion and Ms. Davis seconded it. Chairman Gay opened the floor for discussion and public comments. Mr. Weinstein made comments about site changes and the number of children enrolled in programs being lower or higher for a number of different reasons. Contract Amendments for FY18 Afterschool Colin Murphy introduced the item. The Board is asked to approve the reduction of funding to programs listed on Exhibit A, due to variances of the program sites average daily attendance. These savings will be used to fund the programs that begin in the fourth quarter. Chairman Gay asked for a motion to approve the reduction of funding. Ms. Tutor made the motion and Dr. Darby seconded it. Chairman Gay opened the floor for discussion and public comments. Dr. Darby asked for clarification of the sites that received a reduction and how it was determined. Rena Coughlin, Nonprofits Center of Florida made comments.
Program funding for Afterschool Programs FY 2018-2019 Colin Murphy introduced the item. The Board is asked to authorize the introduction of legislation to the Jacksonville City Council to provide for the following four part request. Funding for sites outlined in Exhibit A, approve an advance of up to 25%, amend requirements of the RFP as outlined in Exhibit B and approve matching funds for Hyde Park Elementary and San Jose Elementary both 21 st Century Learning Centers. Chairman Gay asked for a motion to approve the request for Afterschool Programs FY 2018-2019. Ms. Tutor made the motion and Ms. Davis seconded it. Chairman Gay opened the floor for discussion and public comments. Chairman Gay and board member, Dr. Darby made comments. Rena Coughlin, Nonprofits Florida made comments. Program Funding for School Based Mental Health for FY 18-19 Colin Murphy introduced the item. The Board is asked to approve the introduction of legislation to the Jacksonville City Council for school based mental health funding. Mr. Weinstein explained that staff may come back to the committee later with funding recommendations. Chairman Gay asked for a motion to approve the program funding for School Based Mental Health for FY 18-19. Ms. Tutor made the motion and Ms. Davis seconded it. Chairman Gay opened the floor for discussion and public comments. Keto Porter, United Way made public comments. Michelle Braun, United Way made public comments. Carryover Funds for High Fidelity Wraparound Services Colin Murphy introduced the item. The Board is asked to authorize the receipt of carryover funds from the Substance Abuse and Mental Health Services Administration (SAMHSA), and authorize the Interim CEO to execute the contract. Chairman Gay asked for a motion to approve the request. Ms. Tutor made the motion and Dr. Darby seconded it. Chairman Gay opened the floor for discussion and public comments. Dr. Wells, board member made comments. by the sign of aye. All were in favor and the motion was passed. Professional Organization Memberships Mike Weinstein introduced the item. The board is asked to approve funding membership for two Professional Organizations. The Florida Children s Council and the Florida Afterschool Network. Mr. Weinstein stated the funds were placed in the contingency reserves so there is no fiscal impact to Kids Hope Alliance. Chairman Gay asked for a motion to approve the request. Ms. Tutor made the motion and Dr. Darby seconded it. Chairman Gay opened the floor for discussion
and public comments. Dr. Well, board member made comments. Council Member Anna Brosche made comments. Task Force Reports Advance Payment Policy Cynthia Nixon introduced the item. Ms. Nixon stated that the Kids Hope Alliance ordinance allows for advances to help the agencies get their programs started. The revised policy will allow the agencies more time to pay back the advance and give them up to a 25% advance instead of 15%. Ms. Nixon discussed the advance policy revision requested in more detail. Chairman Gay asked for a motion to approve the request. Ms. Tutor made the motion and Dr. Wells seconded it. Chairman Gay opened the floor for discussion and public comments. Mr. Weinstein explained the request in more detail. Dr. Darby, board member made comments regarding the use of the term recovery of funds not being clear. Audited Financial Statement Policy Ms. Nixon explained the current policy for City funded organizations receiving grants compared to the proposed policy for the Kids Hope Alliance. The proposed Kids Hope Alliance policy would require providers and agencies to submit audited financial statements or other financial information deemed necessary. Ms. Nixon went through the current request and the proposed requested by Kids Hope Alliance. Chairman Gay asked for a motion to approve the proposed statement policy request. Dr. Darby made the motion and Dr. Wells seconded it. Chairman Gay opened the floor for discussion and public comments. Chairman Gay made comments. Mr. Weinstein made comments. Rena Coughlin, Nonprofits Center made public comments. Chairman Gay stated that the Task Force chairs will report on their individual task force meeting. Chairman Gay gave a shout out to Dae Lynn Helm and the team for a phenomenal job. Rebekah Davis gave a report on Early Learning Task Force: Would like more funding, family involvement, the community and partners Working together and better communication. Dae Lynn Helm gave a report on Juvenile Justice Prevention and Intervention: Listen to what youth want, ways to keep them busy like job training and job skills. More concentration of services for young black males and increase study of racial inequities in the Juvenile Justice System. Dr. Darby gave a report on Pre-Teen and Teens: More program funding, offer more effective programs for teen and continue to have
New Business Old Business Website Design Mayor s Youth at Work Partnership Mayor s Young Leaders Advisory Council Youth Travel Trust Fund teens involved in task force meetings. Hear feedback from teens of what they would like to see more or less of in teen programming. Contract Amendment with Ounce of Prevention Fund of Florida Inc. Mary Nash introduced the item. The board is asked to approve the contract amendment between Ounce of Prevention Fund of Florida and the Kids Hope Alliance. This request is to change the language in the contract from Jacksonville Children s Commission to Kids Hope Alliance. Chairman Gay asked for a motion to approve the contract amendment request. Dr. Darby made the motion and Ms. Davis seconded it. Chairman Gay opened the floor for discussion and public comments. With none being heard, Chairman Gay asked all in favor to signify by the sign of aye. All were in favor and the motion was passed. Adam Miller, Communications manager gave an update on the Kids Hope Alliance website. The website has a new look and new tabs. The ten domain names have been updated and will direct the user to the website along with the three previous domain names under Jacksonville Children s Commission. Dawn Lockhart gave an update on the Mayor s Youth at Work Partnership. Important dates, April 19 th partnership summit April 28 th College & Career fair at the Public Library June 18 th Mayor s Summer Jobs starts July 27 th End of the Mayor s Summer Jobs celebration The Mayor s Young Leaders Advisory Council consist of high schoolers from the community who meet monthly to talk about issues that youth face and how they can make a positive difference. Mike Weinstein talked about bringing the program under Kids Hope Alliance and the possibility of inviting them to a board meeting. Mike Weinstein gave a brief update on Youth Travel Trust. There are no applications at this time that require any board action. Adjourn Chairman Gay thanked everyone for coming. The meeting was adjourned at 11:45 a.m.