(DRAFT) ENCINITAS COMMUNITY EMERGENCY RESPONSE TEAM (ECERT) Communications Plan. ECERT Communications Plan Rev. 0.2 Page 1 of 12
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1 (DRAFT) ENCINITAS COMMUNITY EMERGENCY RESPONSE TEAM (ECERT) Cmmunicatins Plan ECERT Cmmunicatins Plan Rev. 0.2 Page 1 f 12
2 Table f Cntents OBJECTIVES:... 3 GENERAL:... 3 FAMILY COMMUNICATION:... 3 Designated Meeting Place... 3 Designated Emergency Cntact... 3 DEFAULT MEETING LOCATION... 4 COMMUNICATIONS EQUIPMENT:... 4 ECERT EMERGENCY RESPONSE CONTACT (EERC)... 5 GENERAL ECERT COMMUNICATION... 5 General Cmmunicatin with ECERT members... 5 General Cmmunicatin - Emergency Agencies... 5 General Cmmunicatin - Public r ther CERTs... 5 EMERGENCY ECERT COMMUNICATION... 6 Emergency Cmmunicatin - Emergency Agencies... 6 Emergency Cmmunicatin Other... 6 Emergency Cmmunicatin - ECERT members... 6 RADIO COMMUNICATIONS... 6 AM Radi... 6 Radi... 6 Cmmand Pst Radi... 7 AMATEUR Radi... 7 COMMUNICATIONS DIAGRAM... 8 RADIO FREQUENCY PLAN... 9 CTCSS TONES & PRIVACY CODES GOOD RADIO PRACTICES ENCINITAS MAP ECERT Cmmunicatins Plan Rev. 0.2 Page 2 f 12
3 OBJECTIVES: This dcument establishes standard methds and means fr the Encinitas Cmmunity Emergency Respnse Team (ECERT) t cmmunicate with ECERT members and ther parties. GENERAL: It is recmmended that all ECERT members be familiar with this Plan, and include a printed cpy f this plan with yur CERT equipment. Cmmunicatin as described within this dcument is limited t CERT related activities. Cntact infrmatin is nt t be used fr persnal r business reasns. Keep cmmunicatins brief. The activities f ECERT are generally limited t emergencies and activities within the Encinitas area. This Cmmunicatins Plan shuld be reviewed fr adequacy and accuracy n an annual basis. FAMILY COMMUNICATION: Yur first respnsibility is t yur family. Ensure that yu have develped and cmmunicated yur Family Cmmunicatins Plan. Designated Meeting Place Make certain everyne knws where t meet if it isn't pssible t get back hme. Have a meeting lcatin just utside the neighbrhd. Have a secnd meeting place in twn, but sme distance frm the neighbrhd. Have a third meeting place at sme distance frm yur hmetwn in the event yu are separated r evacuated. Be certain each persn knws t wait at the meeting place until thers arrive. If yu must leave the area, leave a message at the designated meeting place. Designated Emergency Cntact During emergencies, it is frequently easier t reach a number in a distant Area Cde than a number nearby. Be sure everyne has the number fr the cntact. In the event f an emergency, yur cntact can crdinate the reunin f the family. As always, keep the lines free except fr essential calls. ECERT Cmmunicatins Plan Rev. 0.2 Page 3 f 12
4 DEFAULT MEETING LOCATION In the event f a disaster where yu are unable t cmmunicate with the ECERT rganizatin t understand hw and where yur supprt is needed, please meet at the Encinitas Cmmunity & Senir Center. This lcatin may r may nt becme the Cmmand Pst Lcatin. Please bring yur CERT equipment & CERT identificatin with yu. Encinitas Cmmunity & Senir Center 1140 Oakcrest Park Drive Encinitas, CA 924 (760) (See the Encinitas Map at the bttm f this dcument) COMMUNICATIONS EQUIPMENT: The fllwing cmmunicatins equipment may be used by ECERT t cmmunicate within ECERT and/r t cmmunicate with external parties. Phne Land Line Phne Cellular Text Messaging (SMS) Radis. In respnse t an emergency, the radi will be the principle frm f cmmunicatin between ECERT Teams and Members. ECERT members are encuraged t acquire their wn radi. Amateur Radi (a.k.a. Amateur Radi) Nte: While the Channels that radis use are standardized, the CTCSS Tnes (PL Tnes) they use are nt standardized. Fr this reasn, we recmmend yu btain an radi frm (nly) Mtrla (TalkAbut, nt Sprt series), Midland, Garmin, Uniden, r Cbra. This will ensure that all radis interperate crrectly. If yu have a radi frm anther manufacturer r an Amateur Radi, please review the CTCSS CODES page belw t determine yur radi s equivalent CTCSS Cdes. ECERT Cmmunicatins Plan Rev. 0.2 Page 4 f 12
5 ECERT EMERGENCY RESPONSE CONTACT (EERC) ECERT will identify and train specified persnnel t respnd t emergencies by cntacting ther ECERT members. ECERT will identify a minimum f three (3) gegraphically disparate individuals t act as EERC members. The identificatin and cntact infrmatin fr EERC individuals will be prvided t Encinitas (and ther select) Emergency Respnse rganizatins. Radi Frequency/Channel infrmatin will als be prvided. ECERT will prvide EERC members with cntact infrmatin fr all active ECERT members. Upn ntificatin f an emergency, EERC members will first attempt t cntact each ther t crdinate cmmunicatins and identify a Cmmand Pst lcatin. EERC members will attempt t immediately cntact ECERT members and advise them f resurces needed and the Cmmand Pst lcatin. GENERAL ECERT COMMUNICATION General Cmmunicatin with ECERT members ECERT maintains a number f addresses that may be used t cntact ECERT leadership. Use the web site t access these addresses. (NOTE: PRESIDENT, BOARD OF DIRECTORS, EERC) ECERT maintains a cntact list f ECERT members and their cmmunicatin preferences. This cntact list is nly available t ECERT Bard members and the EERC. General cmmunicatin with ECERT members is typically via . Any Cmmunicatins t be distributed t all ECERT members must be apprved in advance by a minimum f tw (2) ECERT Bard members. ECERT will cnduct regular in-persn meetings t cnduct the business f the rganizatin. These meetings are pen t the public. The schedule fr these meetings is published n the Activities/Calendar f Events page f the web site. ECERT will prvide infrmatin n activities and events via a Newsletter r the web site. General Cmmunicatin - Emergency Agencies ECERT maintains a Cntact list f apprpriate cntacts at Emergency Agencies, including the Encinitas Fire Department, and the Sheriff s Department. ECERT Cmmunicatin with these agencies is generally limited t the President f the ECERT, r designee. General Cmmunicatin - Public r ther CERTs ECERT Cmmunicatin with the public r ther CERT rganizatins is generally limited t the President f the ECERT, r designee. ECERT Cmmunicatins Plan Rev. 0.2 Page 5 f 12
6 EMERGENCY ECERT COMMUNICATION Emergency Cmmunicatin - Emergency Agencies ECERT has identified an EERC that may r will be cntacted by Emergency Agencies t request assistance r prvide directin. Emergency Cmmunicatin Other ECERT members may becme aware f a pssible emergency via Phne, Televisin, bservatin, etc. In the event f an emergency, it is expected that ECERT members may r will cntact EERC t request assistance r prvide directin. Emergency Cmmunicatin - ECERT members Upn receipt f ntificatin frm Emergency Agencies r ECERT members, the EERC will evaluate the request and cntact ECERT members as apprpriate. ECERT members will be asked t meet at a designated lcatin and/r prvide needed services. After cntact with the EERC, and as directed by the EERC r IC, ECERT members will generally cmmunicate with each ther using and/r Amateur radis. See the Radi Cmmunicatins sectin belw. RADIO COMMUNICATIONS AM Radi The primary Emergency Alert System (EAS) bradcast statin in San Dieg is KOGO, 600 khz n the AM bradcast band. Other radi and TV statins may als rebradcast emergency alerts. Radi When perating under the directin f the ECERT Cmmand Pst, ECERT members will typically cmmunicate with the ECERT Cmmand Pst and with each ther using handheld radis. Radis may be (self) prvided by ECERT members, r may be issued t ECERT members at the Default Meeting Lcatin r Cmmand Pst Lcatin. Refer t the Radi Frequency Plan belw fr specifics. ECERT Cmmunicatins Plan Rev. 0.2 Page 6 f 12
7 Cmmand Pst Radi ECERT will prvide and perate an and a 2M/70CM (Amateur Radi) Base Statin radi at the Cmmand Pst Lcatin. These radis will mnitr and scan the Frequencies/Channels identified belw. The Incident Cmmander (IC) will ensure that messages received are written dwn as they are received. Each message shuld be ranked by precedence (a.k.a. pririty), based n the relative urgency f each. The IC will determine whether sme issues may be handled lcally r will require utside help. ECERT radi peratrs wrking at the Cmmand Pst Lcatin will transmit r act n messages in the precedence/pririty rder that has been determined by the IC. EMERGENCY. This precedence is reserved fr messages f extreme urgency relating t situatins gravely affecting security r safety. Emergency messages are t be handled as fast as humanly pssible, ahead f all ther messages. Handling time is nt expected t exceed 10 minutes. PRIORITY. This precedence is reserved fr traffic requiring expeditius actin by the addressee r fr cnducting peratins in prgress when Rutine precedence will nt suffice, but nt f sufficient gravity t class as an emergency. Handling time is nt expected t exceed 2 hurs. ROUTINE. This precedence is used fr all types f message traffic justifying transmissin by rapid means, but nt f sufficient urgency t require higher precedence. They shuld be handled as sn as traffic flw allws. Handling time is nt expected t exceed 8 hurs. AMATEUR Radi ECERT members are encuraged t btain their FCC Amateur Radi License and apprpriate mbile radi equipment in the 2M (144 MHz) and 70CM (440 MHz) bands. Cmmunicatin with entities external t ECERT may be desirable r necessary. Sme Organizatin and Frequency infrmatin is prvided in the Radi Frequency Plan, belw. ECERT members with Amateur Radis and Licenses may be asked t prvide varius cmmunicatin tasks. ECERT Cmmunicatins Plan Rev. 0.2 Page 7 f 12
8 COMMUNICATIONS DIAGRAM ECERT Cmmunicatins Plan Rev. 0.2 Page 8 f 12
9 RADIO FREQUENCY PLAN Refer t the Encinitas Map belw fr Sectrs Radi Infrmatin: Amateur Radi Infrmatin: Equipment Unit ID (Tactical Call) Purpse Channel/ Privacy Cde Channel: 7 Privacy Cde: Channel: 8 Privacy Cde: Channel: 9 Privacy Cde: Channel: 10 Privacy Cde: Channel: 11 Privacy Cde: Channel: 12 Privacy Cde: Channel: 13 Privacy Cde: Channel: 14 Privacy Cde: Frequency/ CTCSS Tne CTCSS Tne: CTCSS Tne: CTCSS Tne: CTCSS Tne: CTCSS Tne: CTCSS Tne: CTCSS Tne: CTCSS Tne: Radi ECERT Cmmand Radi ECERT Cmmand ECERT Cmmand Pst Lcatin primary cmmunicatin with ECERT Teams r Members. ECERT members initial cntact with ECERT Cmmand Pst. Radi ECERT S1 Radi ECERT S1 ECERT cmmunicatin within Encinitas Sectr 1. Wrking teams can be split ff using the same Channel, but different Privacy Cde. Radi ECERT S2 Radi ECERT S1 ECERT cmmunicatin within Encinitas Sectr 2. Wrking teams can be split ff using the same Channel, but different Privacy Cde. Radi ECERT S3 Radi ECERT S1 ECERT cmmunicatin within Encinitas Sectr 3. Wrking teams can be split ff using the same Channel, but different Privacy Cde. Radi ECERT S4 Radi ECERT S1 ECERT cmmunicatin within Encinitas Sectr 4. Wrking teams can be split ff using the same Channel, but different Privacy Cde. Radi ECERT S5 Radi ECERT S1 ECERT cmmunicatin within Encinitas Sectr 5. Wrking teams can be split ff using the same Channel, but different Privacy Cde. Radi ECERT S6 Radi ECERT S1 ECERT cmmunicatin within Encinitas Sectr 6. Wrking teams can be split ff using the same Channel, but different Privacy Cde. Radi ECERT S7 Radi ECERT S1 ECERT cmmunicatin within Encinitas Sectr 7. Wrking teams can be split ff using the same Channel, but different Privacy Cde (Simplex) CTCSS Tne: <nne> 2m (144 MHz) Amateur Radi ECERT Cmmand ECERT Cmmand ECERT Cmmand Pst Lcatin cmmunicatin with Amateur Radi Operatrs, Emergency Agencies, and thers external t ECERT. ECERT Cmmunicatins Plan Rev. 0.2 Page 9 f 12
10 CTCSS TONES & PRIVACY CODES Privacy Cde CTCSS Tne Privacy Cde Numbers are the cdes generally used by Radis that are equivalent t the CTCSS Tnes. Sme Radi Manufacturers may use different Privacy Cdes numbers fr the same CTCSS Tnes. CTCSS Tnes are als called PL, Private Line, ChannelGuard, CG, QuietTalk, QT, TneGuard, CallGuard, etc. These are the tnes generally used by Amateur Radis. ECERT Cmmunicatins Plan Rev. 0.2 Page 10 f 12
11 GOOD RADIO PRACTICES Even in an emergency situatin, ECERT has n authrity r right t mnplize r keep thers ff f any radi channel. Yu may nly ask that thers mve t anther Channel/Privacy Cde. Keep radi cmmunicatins and traffic t a minimum. Always perate in a respnsible manner. Remember that thers are listening. Never interfere with the peratins f anther Statin. Never transmit rumrs. Yur cmmunity will rely n yu t supply cmplete and accurate infrmatin. Pause between transmissins s that thers can break in with urgent matters. Never mnplize the channel, share it amng all users. Press the micrphne buttn and pause befre yu start speaking, s yur wrds are nt cut ff. Speak acrss the micrphne in nrmal vice. Speak clearly and distinctly. Maintain yur equipment in gd perating cnditin. Have spare batteries at hand. Relay transmissins frm statins with weak signals t thers, if necessary. ECERT Cmmunicatins Plan Rev. 0.2 Page 11 f 12
12 ENCINITAS MAP (Nte: Insert Encinitas Map Here. Must include Sectrs, Firehuses, and Cmmunity Center) ECERT Cmmunicatins Plan Rev. 0.2 Page 12 f 12
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