ICCA Mauritius 2016 Exhibitors Pack

Transcription

1 Dear Exhibitor, Thank you for your interest in our exhibitors pack. To enable us to provide you with the best services, we urge you to review the following information carefully. Should you require any explanation or assistance in choosing the items from the attached catalogue, or in designing other concepts, please do not hesitate to contact our office on (230) , on our address, or through Skype: nicholas.chemmah1. Minimum basic package: Each exhibitor will, as a minimum, be required to rent a 3m X 3m Basic Booth (see page 13) comprising of the following: Aluminium structure 1 Double spotlights 1 Electrical Socket* Fascia name (no more than 22 characters). *Type G (British) Socket 230V Move in and move out schedule: Exhibitor move-in: Sunday, May 8, :00-16:00 Exhibit hours: Monday, May 9, :00-17:30 Tuesday, May 10, :00-17:30 Wednesday, May 11, :00-14:00 Exhibitor move-out: Wednesday, May 11, :00-18:00 Order deadline: The price is only applicable to payments made before the 29 th February Orders and accompanying payments must reach us by 01 st April Shipment deadline: Deliveries shipped directly to the SVICC congress centre will only be accepted on Friday 06 th May 2016 as from 12:00 to 16:00 and on Saturday 07 th May 2016 as from 09:00 to 12:00. For deliveries before the 06 th May 2016, materials should be shipped to the following address: Ireland Blyth Limited C/O Arcadia Travel 6, John Kennedy Street Port Louis Mauritius Indicative storage charges can be found on page 19 of the exhibitors pack. Page 1 of 27

2 Payments Method: 1. Credit Card Payment. Only Visa or MasterCard are accepted. Please note that amount will be charged in Mauritian Rupees and a 4% charge will apply. 2. Telegraphic transfer: Cancellation policy: Account Owner The Manager Ireland Blyth Limited Account no: Beneficiary Bank The Mauritius Commercial Bank Ltd Sir William Newton St, Port-Louis, Mauritius Swift Bank Identifier Code: MCBLMUMU International Bank Account Number: MU33MCBL MUR In the event of Force Majeure, which result in the cancellation of this event, Arcadia Travel will be entitled to a fee equal to the percentage of work completed. This percentage will be determined solely by Arcadia Travel. In the event of cancellation by the Exhibitor, cancellation fees will apply as follow: Days before the event Cancellation fee More than 30 days prior to the commencement of the event 25% 30 days prior to the commencement of the event 50% 15 days or less prior to the commencement of the event 100% Labour / overtime Labour rates for setup and cleaning are available on page 18 of the pack. Services rendered outside business hours and Sundays will be at overtime rates. Kindly note that if labour orders are cancelled within 24 hours of scheduled services, full charges will apply. Damage to items Whilst our Logistics partners will exercise utmost care in handling and storing your items, Arcadia Travel shall not be held responsible for any damage or loss incurred to your items. We strongly suggest you subscribe to an appropriate insurance policy. Page 2 of 27

3 12 Exhibition site Layout Toilets Toilets Exhibition site Legend: Cocktail tables Coffee/Tea Station 1 Exhibition booth (3mx3m) Lounge Booth for illustration purposes only (3mx6m) Registration and assistance desk Page 3 of 27

4 FURNITURE Pictures are for illustration purposes only Colour Available Stock ( in ( in Pedestal 12 L X 12 D X 30 H 18 L X 18 D X 36 H 24 L X 24 D X 42 H Black Grey Pedestal with Tray & Locking 24 L X 24 D X 42 H Black Grey Logo Opaque curved counter with your graphic logo on counter* 39"L X 39"H X 18"D 65"L X 39"H X 18"D White Logo Opaque cabinet with your graphic logo on counter* 77"L X 39"H X 1"D White Aluminium Literature Stand 10 L X 9 D X 64 H with 8 Pockets Black Grey *Send your PRINT READY ARTWORK in minimum 300dpi in JPG format at high level of resolution Page 4 of 27

5 FURNITURE Pictures are for illustration purposes only Colour Available Stock ( in USD/Unit for 3 days excl. VAT) ( in Aluminium Folding Literature Stand 11 L X 15 D X 60 H Silver Black Tower Showcase 19 L X 19 D X 6 H Black Grey Wooden Bookcase 36 L X 12 D X 72 H Black Grey White High tables 30 Diameter X 42 H Wooden & Aluminium Black Grey Page 5 of 27

6 Pictures are for illustration purposes only High Chair 16 L X 18 D X 42 H Wooden & Aluminium FURNITURE Colour Available Stock ( in ( in Black Grey Side Return Desk 55 L X 30 H Beach High Back Ergonomic Chair in synthetic leather. 19 W X 19 D X 28 H Black Page 6 of 27

7 FURNITURE Pictures are for illustration purposes only Colour Available Stock ( in ( in Konkord Stool white 16 X 14 X 28 H White Bar Stool 16 X 14 X 28 H White Peak High Cocktail Table 27 Diameter X 47 H White Page 7 of 27

8 Pictures are for illustration purposes only Single Seater - Sofa upholstered in synthetic leather with chrome legs LOUNGE AREA Colour Available Stock ( in ( in Black Single Seater - Sofa padded with heavy duty foam and upholstered with synthetic leather Black Double seater - Sofa upholstered in synthetic leather with chrome Legs Black White Single Seater with synthetic leather and wooden coffee table White Double Seater with synthetic leather Grey Page 8 of 27

9 Pictures are for illustration purposes only Double Seater sofa with synthetic leather LOUNGE AREA Colour Available Stock ( in ( in White Richmond - Sofa Set with synthetic leather Single Seater Double Seater Triple Seater Brown 2 1,015 1,120 Page 9 of 27

10 Pictures are for illustration purposes only Screens Samsung 32 MISCELLANEOUS ITEMS Colour Available Stock ( in ( in Black Screens Samsung UHD 40 Black Screens Samsung UHD 40 with floor stand Black Mini-Fridge 60 Litres Black Waste Paper Basket Black Electrical Socket* 3m White *Type G (British) Socket 230V Page 10 of 27

11 FLORAL AND PLANT ARRANGEMENTS Pictures are for illustration purposes only Available Stock ( in ( in USD/Unit for 3 Floral arrangement Floral arrangement Floral arrangement Green Plant Page 11 of 27

12 FLORAL AND PLANT ARRANGEMENTS Pictures are for illustration purposes only Available Stock ( in ( in Green Plant For more floral designs, please contact our office on (230) or icca@iblgroup.com Page 12 of 27

13 Pictures are for illustration purposes only Basic Booth EXHIBITION BOOTH Basic booth : 3m x 3m Includes: Aluminium structure 1 Double spotlights 1 Electrical socket* Fascia Name (No more than 22 characters) Peacock Blue Carpet (if needed) 1 Daily general cleaning ( in ( in Basic Turnkey Logo Lounge Turnkey Basic Turnkey : 3m x 3m Includes: Aluminium structure 2 Spotlights 1 Electrical socket* Fascia Name (No more than 22 characters) Peacock Blue Carpet (if needed) 1 Counter with your graphic logo on counter* 1 High table 2 High chairs 1 Waste paper basket 1 Daily general cleaning Lounge Turnkey : 3m x 6m Includes: Aluminum structure 3 Spotlights 1 Electrical socket* Fascia Name (No more than 22 characters) Peacock Blue Carpet (if needed) 2 Sofas 1 Coffee table 1 TV with stand 1 Plant decoration 1 Waste paper basket 1 Daily general cleaning *Type G (British) Socket 230V *Send your PRINT READY ARTWORK in JPG format at high level of resolution (minimum 300dpi). 1,330 1,455 3,820 4,200 Page 13 of 27

14 EXHIBITION BOOTH Pictures are for illustration purposes only (other combinations of above modules are possible) ( in ( in Boardroom Turnkey Boardroom Turnkey Booth 3m x 6m with wooden structure painted as per client request with customized logo on wall & entrance Sitting room: 1 Electrical socket* 1 High table 2 High chairs 1 Reception desk 1 Literature stand 2 Plants Carpet & partial area in booth with Laminated parquet 1 Couch 1 Coffee table 8 Spotlights 11,225 12,345 Projection booth: 1 Electrical Socket* 1 Conference table 4 Office chairs 1 Projector with screen 2 Louver fixed window 1 Water distributor 1 Daily general cleaning *Type G (British) Socket 230V *Send your PRINT READY ARTWORK in JPG format at high level of resolution (minimum 300dpi). Page 14 of 27

15 EXHIBITION BOOTH Pictures are for illustration purposes only (other combinations of above modules are possible) ( in ( in Conference Turnkey Conference Turnkey Booth 3m x 6m with wooden structure painted as per client request with customized logo on wall & entrance Lounge area: 1 Electrical socket* 1 High table 2 High chairs 1 Reception desk 1 Literature stand 1 Plant Carpet & partial area in booth with Laminated parquet 5 Spotlights 8,855 9,735 Conference room: 1 Electrical Socket* 1 Conference table 4 Office chairs 1 Louver fixed window 1 Water distributor 1 Daily general cleaning *Type G (British) Socket 230V *Send your PRINT READY ARTWORK in JPG format at high level of resolution (minimum 300dpi). Page 15 of 27

16 CLASSIC CARPETS Pictures are for illustration purposes only Colour Available Stock ( in USD/Unit for 3 ( in USD/Unit for 3 Red Blue Grey Page 16 of 27

17 Branding Services Pictures are for illustration purposes only ( in USD/Unit for 3 ( in USD/Unit for 3 Posters* 16.5 W X 23.4 H A2 Format X-Banners* 24 W X 63 H 31 W X 70 H Roll Up - L Banners* 35 W X 71 H Poster Board* 28 W X 39 H *Send your PRINT READY ARTWORK in JPG format at high level of resolution (minimum 300dpi). Page 17 of 27

18 LABOUR ORDER Labour information Hours ( in USD/hour per day excl. VAT) Show site ( in USD/hour per day excl. VAT) Normal hours Monday - Saturday 8:00am - 4:30pm Over Time Outside business hours. Sundays 4:30pm - 8:00am Sunday Please note: Requested labour is not guaranteed and is based on availability. Minimum one hour will be charged. Additional time will be billed in half-hour increments. Offers Basic CLEANING SERVICE PACKAGE FOR 3 DAYS Morning cleaning only: Trash removal Carpet vacuuming per booth 3x3m per event Exhibit cleaning, dusting of furniture and display daily Rate in USD excl. VAT Included in basic booth Deluxe Premium Morning and afternoon cleaning: Trash removal Carpet vacuuming per booth 3x3m per event Exhibit cleaning, dusting of furniture and display daily Morning cleaning with 2 additional cleaning on request: Trash removal Carpet vacuuming per booth 3x3m per event Exhibit cleaning, dusting of furniture and display daily Page 18 of 27

19 CLEARING OF GOODS AND TRANSPORT COST Import Rate in USD excl. VAT Clearing per consignment of 1m 3 < 100kg 75 Transport cost to warehouse per 1m 3 < 100kg 100 Transport cost from warehouse to SVICC Congress venue per1m 3 < 100kg 50 Storage cost per day per 1m 3 < 100kg 5 Storage Check/Admin one off fee 15 Export Transport cost to airport 1m 3 < 100kg 100 Clearing per consignment of 1m 3 < 100kg 75 Remarks and conditions: s include 2 helpers. 24hr notice is required. Rates are subject to change if there is any increase in fuel price. Overtime will be applicable for delivery after 17:00 Should you wish to use our clearing and transport services, kindly provide us with the following information for a final quote. To Mauritius Number of Boxes From Mauritius Number of Boxes Total volume m 3 Total volume m 3 Total weight Kg Estimated arrival date Number of consignments Total weight Kg Estimated shipping date Number of consignments For other logistic requirement (like airfreight & courier services) please do not hesitate to contact our office on (230) , on our address: icca@iblgroup.com or through Skype: nicholas.chemmah1. Page 19 of 27

20 Company Name: Landline: Address: Contact Person: Address: Booth number: Order Form Quantity Item ( in ( in Amount FURNITURE Pedestal - 12 L X 12 D X 30 H Pedestal - 18 L X 18 D X 36 H Pedestal - 24 L X 24 D X 42 H Pedestal with Tray & Locking 24 L X 24 D X 42 H Opaque curved counter with your graphic logo on counter - 39"L x 39"H x 18"D Opaque curved counter with your graphic logo on counter - 65"L X 39"H X 18"D Cabinet - 77"L X 39"H X 18"D Literature Stand - 10 L X 9 D X 64 H Folding Literature Stand - 11 L x 15 D x 60 H Page 1 of 7 Page 20 of 27

21 Quantity Item FURNITURE(Cont.) ( in ( in Tower Showcase - ½ mt L, ½ mt D, 6 H Bookcase - 36 L x 12 D x 72 H High tables High Chairs Side return desks Office chairs Konkord Stool white Bar stools Peak High Cocktail Table Subtotal 15% Vat Amount Grand Total **Deadline for orders: 01 st April 2016** Page 2 of 7 Page 21 of 27

22 Quantity Item ( in ( in Amount LOUNGE AREA Single Seater - Sofa upholstered in synthetic leather with chrome legs Single Seater - Sofa padded with heavy duty foam and upholstered with synthetic leather Double Seater - Sofa upholstered in synthetic leather with chrome Legs Single Seater with synthetic leather and wooden coffee table - White Double Seater with synthetic leather - Grey Double Seater sofa with synthetic leather - White Richmond - Sofa Set with synthetic leather 1,015 1,120 Subtotal 15% Vat Grand Total **Deadline for orders: 01 st April 2016** Page 3 of 7 Page 22 of 27

23 Quantity Item CARPET ( in ( in Red/Blue/Grey - 9m Subtotal 15% Vat Amount Grand Total Quantity **Deadline for orders: 01 st April 2016** Item FLORAL ARRANGEMENTS ( in ( in Floral Arrangement Floral Arrangement Floral Arrangement Green Plant Green Plant Subtotal 15% Vat Amount Grand Total **Deadline for orders: 01 st April 2016** Page 4 of 7 Page 23 of 27

24 Quantity Item MISCELLANEOUS ITEM ( in ( in Samsung 32" Samsung UHD 40" Samsung UHD 40" with floor stand Mini-Fridge - 60lts Waste Paper Basket 5 6 Electrical Socket 3m Subtotal 15% Vat Amount Grand Total **Deadline for orders: 01 st April 2016** Quantity Item BRANDING SERVICES ( in ( in Posters A2 Format X-Banners - 24"L x 63"H X-Banners - 31"L x 70"H Roll Up L Banners -35 L X 71 h Poster Board Subtotal Amount 15% Vat Grand Total **Deadline for orders: 01 st April 2016** Page 5 of 7 Page 24 of 27

25 Quantity Item ( in ( in Amount RENTAL BOOTH Basic Booth Basic Turnkey 1,330 1,455 Lounge Turnkey 3,820 4,200 Boardroom Turnkey 11,225 12,345 Conference Turnkey 8,855 9,735 Subtotal 15% Vat Grand Total Page 6 of 7 Page 25 of 27

26 Cleaning Services Packages Types of cleaning Services (Please check box for cleaning services required). Basic Rate in USD Excl. VAT Included in basic booth Deluxe 30 Premium 50 Sub Total 15% VAT Grand Total Amount Labour Charges (Please refer to page 19 for rates) Your supervisor s name: Mobile phone number: INSTALLATION Arcadia Travel Supervision (25% of labour cost) Required? Yes/No Date Start Time Numbers of Men Hours/man Rate Supervision Cost Estimated Cost Your supervisor s name: Mobile phone number: DISMANTLING Arcadia Travel Supervision (25% of labour cost) Required? Yes/No Date Start Time Numbers of Men Hours/man Rate Supervision Cost Estimated Cost Page 7 of 7 Page 26 of 27

27 ORDER SUMMARY CATEGORY USD INCL. VAT Exhibition space 3m x 3m 7500 Booth Rental (Minimum basic booth 3mx3m) Furniture Lounge area Floral arrangements Miscellaneous item Branding services Carpet Please advise colour preference for carpet Cleaning Services Labour Orders Others Clearing, Transport and Storage (as quoted) Please state how many 3x3m booths you are ordering Please indicate your preferred booth number as shown on the plan on page 3. TOTAL INCL. VAT **Deadline for orders: 01 st April 2016** Thank you for your order! We will send you a pro forma invoice within 2 working days. Please return order forms with the proof of the telegraphic payment to icca@iblgroup.com Page 27 of 27