Instruction for Innovative Demonstration Outline Title: IDW 14 Innovative Demonstration Session

Transcription

1 Instruction for Innovative Demonstration Outline Title: IDW 14 Innovative Demonstration Session Overview In addition to the usual oral and poster presentations, we will provide an ideal forum for elaborate demonstrations. Our objective is to try to vitalize discussion and encourage research and development by allowing participants, through demonstrations of actual devices, to see, feel and experience the originality and high innovativeness of new technologies in the accepted papers. With a floor space over four times larger than the poster booths and plenty of time to prepare equipment, it will be possible to give demonstrations of large items and even of bulky machinery that requires a lot of time to set up. The Best Innovative Demonstration Award will be awarded to the demonstration that has the biggest impact on the audience. Venue: Exhibition Hall B at the Niigata Convention Center Exhibition Dates: December 4 (Thu.) to December 5 (Fri.) Opening Hours: (1)December 4 (Thu.) 16:45 to 19:30 Innovative Demonstration Session (1) (2)December 5 (Fri.) 12:30 to 15:15 Innovative Demonstration Session (2) You can give a demonstration at your allotted session. Move-in and set up Items may be moved in from 9:00 in the morning. Dismantling and move-out: Around one hour after the end of the exhibition. Entry Requirements Conditions for participating in the Innovative Demonstration Session 1 Those whose papers have been accepted for the oral and poster sessions are able to exhibit at the Innovative Demonstrations Session. 2 The official language of the meeting is English. Therefore, please prepare posters and other materials in English. 3 Standard floor space of one booth width 3600 mm x depth 3000 mm; provided in each booth will be 4 desks (width 1800 mm x depth 450 mm x height 700 mm) plus background panel (width 2400 mm x height 2400 mm), electric power source (single phase 100 V, 50 Hz, use of electricity negotiable). No partitions will be put in place between the booths. One booth will be available for use but if you require two or more booths you must contact the Secretariat beforehand. We will make every effort to satisfy your requests concerning location of the booths. 2

2 2400 mm Back Panel 2400 mm 1800 mm 450 mm 700 mm 3000 mm 3600 mm 4 The Committee will decide the situation of the booths and the exhibiting hours with due consideration to the overall program and layout. Exhibitions can be held on one of either of the exhibition days. In some cases the exhibition day may differ from the presentation day and Innovative Demonstration Session may be held before the presentation. 5 Participants in the Innovative Demonstration Session must bear the full responsibility for bringing in equipment, installing it, removing it, insurance, special equipment and costs. N.B. 1) The details above may be subject to alteration due the conference program, or other reasons. 2) You will be sent detailed literature about the situating of exhibition booths, bringing items in and out, how to set them up etc. after your entry has been received. 6 The Best Innovative Demonstration Award will be awarded to the demonstration that has the biggest impact on the audience. Deadlines, etc. - Submission of exhibition outline, abstract and image: by September 25 at the same time as the deadline for Camera-Ready Manuscript. N.B. You can cancel as you wish prior to submission of the exhibition outline. 3

3 PR Your participation in the Innovative Demonstration Session will be advertised on the website and in the Final Program published in November. Attention Any advertisement (placing signboards, distributing catalogues, etc.) are prohibited during the Innovative Demonstration Session. Demonstration Abstract and image: Those preferring to have their abstract and an image of their demonstration published on the IDW website and final program should submit an abstract of their demonstration that is 35 to 50 words in length in an electronic file (MS-Word file) and one demonstration image file (JPEG 640(H)*480(V) pixels) via to the IDW 14 Secretariat ( idw-prog@idw.or.jp) at the time of your paper submission. Example of how it would appear on the website: Demonstration of LCT1-1 Title of your paper Author names and Affiliations We will make a demonstration of haptic illusion system, Meta-ryoshka. It is a system which enables us to experience a haptic illusion as if we were touching variety of shapes even though we are touching onto a simple cylinder in fact. Contact If you have any enquiries on the Innovative Demonstration Session, please contact IDW 14 Secretariat. IDW 14 Secretariat Kudan-minami, Chiyoda-ku, Tokyo Tel Fax idw-prog@idw.or.jp 4

4 Please send to IDW 14 Secretariat by September Exhibition outline Inquiry Number: Presenter s Name: Affiliation: Address: Please reply following questions. Space [ ] Standard Size Width 3600 mm x depth 3000 mm; [ ] Standard Size is not sufficient Please specify the required size. with 4 desks (width 1800 mm x depth ( ) 450 mm x height 700 mm, load capacity of 30 kg) covered by cloth plus background panel (width 2400 Please attach the detail information on you demonstration. (e.g.:figure and layout) in below. mm x height 2400 mm) Electric Power [ ] AC100 V, 200 W max. [ ] AC100 V, 200 W max. is not sufficient Please specifiy the required electric power. AC100 V ( )W Dismantling and Moveout: PR on IDW Web and Final Program Abstract Image [ ] Within 1 hour [ ] Request more than 1 hour Please specify the required time. ( )hours [ ] Yes [ ] No Please send the abstract file. [ ] Yes [ ] No Please send the image file Other Request [ ] No [ ] Yes Please attach the detail information on your demonstration (e.g.:figure and layout) in below. Detail Information of the Innovative Demonstration (e.g.: figure and layout): Please attach in below 5

5 LCT1-1 Write your Paper Number K. Ishii, et al. Innovative Demonstration Abstract Template Those preferring to have their abstract and a photo of their demonstration published on the IDW website and final program should submit word abstract. The program committee may automatically modify the abstract of your demonstration that contains over 50 words. Please confirm the number of words using a word counting tool. The abstract will be published in the Final Program and Website. Please input a presenting author name in the header. 6