If you wish to book an exhibition booth, please complete the agreement form under sponsorship & exhibition opportunities. Deadline 4 th October 2010.

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1 Exhibition options: - Exhibition booth - Package: General Sponsorship + Exhibition booth - Lunch Sponsorship incl. Exhibition booth - Wine Tasting Sponsorship incl. Exhibition booth Please refer to respective agreement forms for details Exhibitor benefits: - Exhibition area with - Comprehensive insurance cover - WIFI internet connection - Delegates list before the conference - Conference brochures for marketing purposes on request - Logo, link and company description (maximum 350 characters) in the exhibitors section of ALFI website - One page A4 company advert in conference brochure (for all attendees) - Company name listed as exhibitor on floor plan (for all attendees) - Possible organisation of a draw during conference breaks - 1 standard table, 2 chairs and a paper bin included if required - Access tickets to the conference as per respective agreement *Conference tickets include access to exhibition area, presentations, wine tasting, lunches and documentation pack. If you wish to book an exhibition booth, please complete the agreement form under sponsorship & exhibition opportunities. Deadline 4 th October If you have already booked an exhibition booth please complete the booth location form attached and take note of the To Do list below. If you have any questions please do not hesitate to contact events@alfi.lu Tel: SR 1

2 Information & Conditions Confirmation: A confirmation will be sent upon receipt of your exhibition agreement. Cancellation policy: The deadline for booking an exhibition space (subject to availability) is Monday 4 th October 2010 in order that your company advert appears in the conference brochure. Cancellations received in writing by Wednesday 15 th September 2010 are entitled to a full refund. Cancellations received after this date will be charged a 10% handling fee. No refund will be made for cancellations received after 5 th October Note that no refund can be made for any access tickets included in the package. Exhibition Booth/Stand location: - Please fill in the booth location form and return it to ALFI together with your respective exhibition agreement. Note that the floor plan may be subject to modifications. - Booths will be allocated after the payment deadline of Monday 11 th October Priority will be given to conference sponsors and ALFI members. Thereafter booths will be allocated according to the date of receipt of payment. - ALFI will make every attempt to fulfil your location requests but offers no guarantee. Payment: Please make your payment to ALFI s bank account at: Banque de Luxembourg, 14, Bld. Royal, L-2449 Luxembourg Account number: IBAN LU Swift Code: BLUXLULL Quoting the reference: 2010/EXH-ALFI/ and company name An invoice will be sent to you. Please note that the date of receipt of your payment may have an impact on your booth location and that your invoice must be paid in order to receive your booth number. ALFI Contact: Ms Siobhan Roche / Ms Irene Schultz-Gerstein /Ms Andreea Bran events@alfi.lu - Phone: Fax: SR 2

3 Exhibitors TO DO List Deadline Pay invoice in order to receive your booth number. 11 th October 10 For your website description, please send to : -your company logo in.jpg (website) and, if possible,.eps (print) format -your company description (maximum 350 characters) -the web address you wish your description to be linked to Help promote the conference by sending the invitation to your clients. Hardcopies of the invitation brochures can be ordered by As soon as possible As soon as possible Send your A4 company advert for the conference documentation brochure to with copy to Please refer to the enclosed technical specifications. Order Stand material: by returning the order form Register the persons for the access tickets included in your exhibitor package. A special registration form will be sent to you in a separate . (1 person/ per ticket/ per day sharing of tickets is not possible.) Additional attendees can be booked via our website (normal registration procedure online or by fax.) 4 th October th November 10 8 th October 10 Book hotel accommodation for your conference attendees (see hotel booking form on ) 25 th October 10 Deliver your exhibition material to Centre de Conférences Kirchberg 4, Place d Europe L-1499 Luxembourg Kirchberg Access map can be downloaded from our website Please mention ALFI Conference, exhibitor s name & booth number. Only on Tuesday, 23 November 10 (Delivery hours: 08h00 17h00) Inform companies in charge of: Set up: Tuesday, 23 November, 14h00 17h00 Move out: Thursday, 25 November, exact time to be advised Kindly respect this time-schedule and please do not breakdown your stand during wine tasting! Ask ALFI if you have any questions or if you need some information or help. events@alfi.lu, phone: Mo.-Fri, office hours SR 3

4 A4 Company Advert Specifications FORMAT Type : 200 x 287mm Trim size : 210 x 297mm Size with bleed : 220 x 307 mm COLOR Quadri PDF FILES Files should be Composite PDF, CMYK color space. Files should contain one page per PDF document. Images: Color bitmap images, CMYK effective resolution 300 dpi; Grayscale bitmap images effective resolution 300dpi; Monochrome bitmap images (linework) effective resolution 1200 dpi. PDF s that are supplied in RGB will be converted to CMYK and this may result in a color variation. This is a standard result of RGB to CMYK conversion. Five millimeters bleed should be included on all sides where necessary. The original document, prior to PDF, should not contain copy-dot scans, JPEG images, Multiple Master Fonts or Pantone colors. Crop marks should be included and offset by 10pt. Trapping requirements regarding overprint and knockout should be applied to the document by the originator this must be highlighted and notification must be given to the production department. A hard copy of the proof should be supplied which has been generated from the PDF file. A color proof is required for color checking, all other proofs will be used for checking content only. COLOUR PROOFS In order to ensure accuracy of color reproduction, we strongly recommend that advertisers supply a color proof that is a true representation of the colors. Cromalins or iris proofs are the preferred format. Insurance Times cannot guarantee the accuracy of color of the printed advertisement if no proof is supplied. SUPPLYING FILES Files may be supplied by or C.D. ROM Should you have any comments or request, do not hesitate to contact: Kneip Communication Stefania Merlin in_ads@kneip.com Phone: (+352) Please also copy events@alfi.lu Deadline : Monday 4 th October 2010 (ALFI European Alternative Investment Funds Conference) SR 4

5 Booth infrastructure: Exhibition space and structure: - 3m large x 2m deep - No separation wall between neighbouring booths - Some booths back on to glass windows, others onto concrete or wooden walls - There is very little space for storage New: Double or corner booths may be available on request Storage of Exhibitor s material: Unfortunately there is no store room at the new conference centre, therefore: - Material has to be brought or delivered on the set-up day (Tuesday 23rd November). If this is an issue for you, please contact us so that we can find a solution (e.g. delivery to your hotel). - Materials cannot be stored after the conference! - Please also note that during the conference you only have the small space between your actual booth and the back wall to store your material. Booth material order form: Attached. Internet connection/telecommunication: - The entire exhibition area is covered with WIFI connection which can be used free of charge. - There are no ISDN, LAN or analogue phone lines available. Please check your computer connection with your IT department. - Mobile phones work in the exhibition area. Organisation of a draw: There is a sound system with loud speakers in the exhibition area for announcements. If you wish to organise a draw during one of the coffee breaks, please contact the ALFI information desk on the first day of the conference and we will coordinate this with you, announce winners etc. Set-up: Tuesday 23 November from 14h00 to 17h00 (NOT on Tuesday and Wednesday morning!) Move-out: Thursday 25 November exact time to be advised Please do not breakdown your stand during the wine tasting. All material has to leave that day, nothing can be stored. SR 5

6 EXHIBITION BOOTH material order form Company: Booth number : Contact name : I here-with order the following material/accessories for our exhibition booth: Basics: Chairs Tables Table cloth Paper bin Description Fee/piece Quantity: Standard black, (see picture on next page) 2 free 2 free but must be ordered 5 Grey (80 long, 60 deep, 70 high) (see picture) 1 free 1 free but must be ordered 10 Standard white to be paid for on site at ALFI info desk 5 1 Standard bin free if ordered Free 10 Important note: 1 plug socket provided per booth. Please bring your own multiplugs/extension cables as these items are not available on site. Other booth material & services: A list of specialised service providers is attached. (Booth construction, special stand furniture like high tables, document displays, flowers, etc.). Material delivery information: Set-up: Tuesday 23 November from 14h00 to 17h00 I will bring my material with me. An external company will deliver my material. Move-out: Thursday 25 November time to be advised I have well noted that material cannot be stocked after the conference and I will assure that it is picked up on Thursday afternoon. Date: Signature: Please return to ALFI by Wednesday 10 th November FAX: or events@alfi.lu SR 6

CONFERENCE Service Providers Conference Center: Luxembourg Congrès Ms. Sylvie Meyer 1, Rue Fort Thüngen Plateau de Kirchberg L- 1499 Luxembourg info@luxcongress.

7 CONFERENCE Service Providers Conference Center: Luxembourg Congrès Ms. Sylvie Meyer 1, Rue Fort Thüngen Plateau de Kirchberg L Luxembourg phone: fax: Catering: Sodexho- Centre de Conférences Mr. André Walck 1, Rue Fort Thüngen Plateau de Kirchberg L Luxembourg phone: fax: Stand furniture/ Audiovisual: Vitanime (our AV supplier) Ms. Muriel Gojecki 7, Rue Thomas Edison F Metz phone: +33 (3) fax: +33 (3) Flower decoration: IKEBANA / H.T.W. Sàrl Mr. Patrick Wester htv@pt.lu phone: fax: or (only stand furniture): Hotels: See hotel accommodation form on the ALFI website (events section) Standard Table and Chair : SR 7

8 BOOTH LOCATION form (enclosure to exhibition agreement) Company: Contact name : Our booth: Standard pop-up booth - no side walls, not larger than 3 (large) x 2 (deep) meters Other, please describe (and/or send a picture to events@alfi.lu): Animation at the booth: Our preferred booth numbers: (Please list your 20 preferred location numbers and/or your selection criteria)* Order of preference: 1 = 1 st priority 17 descending 1 st 5 th 6 th 10 th 11 th -> 17th Selection criteria: [Floor plan may be subject to modifications] Please return this form to ALFI together with your respective exhibition agreement FAX: *ALFI will make every attempt to fulfil your location requests but offers no guarantee

9 Centre de Conférences Kirchberg 4, Place d Europe (behind Philharmonie) L Luxembourg Kirchberg Exhibitor Material: European Alternative Investment Funds Conference (ALFI) Exhibitor name: Booth number: Delivery on Tuesday, 23 November 2010 between 8 am and 5 pm Phone number for urgencies: , Sylvie Meyer, LuxCongress - Delivery label AIF

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