MINUTES OF REGULAR MEETING SAN JUAN COLLEGE BOARD FEBRUARY 5, 2013

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1 MINUTES OF REGULAR MEETING SAN JUAN COLLEGE BOARD FEBRUARY 5, 2013 ITEM A. CALL TO ORDER Chairman Chance called the meeting to order at 7:08 p.m. The following members were present: Dr. Joseph P. Pope, Vice Chairman Chad R. King, Secretary Evelyn B. Benny, Member Kenneth W. Hare, Member Matthew D. Tso, Member ITEM B. WELCOME OF GUESTS AND VISITORS San Juan College administrators and staff in attendance were Stacey Allen, Shelley Amator, Jon Betz, Steve Biernacki, Gayle Dean, Dave Eppich, Laurie Gruel, Bill Lewis, Russ Litke, Allan Nass, Randy Pacheco, Rhonda Schaefer, Nancy Shepherd Lisa Wilson, Judy Hale, Moreen Drake, Vernon Willie, Lucy Haber, Garry Smothers, Kerry Meier, Andrea Cooper, Nikki Roddy, Jason Hayes, Michael McKinnon, Dean Patscheck, Chris Schmitt, Jared Blood, and Linda Schwinghammer. Also in attendance were Roger Evans, Eric Jimmie, Julie Rasor, Joe Rasor, Korey Mike, George Sharpe, Kolten Brennan, Jerr Dunn, and Phil Rasband. George Sharpe recognized San Juan College students Kolten Brennan and Jeff Dunn for completion of the Merrion Oil & Gas engineering mentorship program. Julie Rasor recognized Bill Lewis, Dean, Trades and Technology and his program coordinators for participating in the Four Corners Economic Development s workforce assessment using the WorkKeys Program; Laurie Gruel, Sr. Director for Resource Development, for her assistance in writing a grant to Innovate+Educate for marketing the WorkKeys program; and Linda Schwinghammer, Director of Testing, for her efforts in coordinating WorkKeys testing with the Trades and Technology students. ITEM C. ADOPTION OF AGENDA Dr. Pope moved and Mr. Hare seconded the motion to adopt the agenda with the deletion of Items G, H, J, and K1. MOTION CARRIED by a unanimous voice vote. 2593

2 ITEM D. APPROVAL OF MINUTES 1. Approval of Minutes of Regular Board Meeting on January 8, 2013 Mr. Hare moved and Mr. King seconded the motion to approve the Regular Meeting Minutes of January 8, MOTION CARRIED by unanimous voice vote. ITEM E. CORRESPONDENCE 1. Bill Lewis, Dean, Trades and Technology, received a letter from Patricia Serratore, President, National Automotive Technicians Education Foundation, Inc. (NATEF) congratulating the Diesel Technology Program on receiving NATEF Master Accreditation. 2. Dr. Pendergrass sent a thank you note to San Juan College for the plant her family received in remembrance of her father-in-law ITEM F. STAFF REPORTS 1. Association Reports Support Staff Association (SSA) Ms. Drake reported that the SSA made some adjustments to their by-laws. Leslie Marquis will be representing the SSA at College Council. Meetings have been moved to 8:30 a.m. on the third Wednesday of the month. This has improved attendance. Volunteers will attend the board meetings to give the SSA report, allowing more members to be involved. Angie Abeyta will be on the Web Advisory Committee and Jackie Sena will sit on the IT Committee. The Support Staff In-Service day will be March 29 with Ron Price speaking. The theme is It s A Jungle Out There. Faculty Association (FA) Mr. Willie thanked the other associations for their inclusiveness. Roger Evans and Dr. Joe Pope have been invited to the February 15 meeting relative to the upcoming board election. Mr. Willie met with Dr. Pendergrass to discuss ideas concerning salaries. Three points were made: faculty would like compensation of support staff addressed, consideration of a package for individuals retiring in one to four years to improve their retirement compensation, and hiring of an additional human resources person to analyze compensation. The faculty understands compensation changes will take time. Professional Staff Association (PSA) Ms. Haber reported the PSA did not meet in January. They will be meeting February 6 when two PSA Employee of the Month awards will be given. Attendance has been steadily increasing. The Professional Staff Development Day is March 1. The SSA and FA have 2594

3 been invited to attend. She thanked Scott Berkley and Chris Schipper for their assistance with the new budget process. 2. Monthly Presentation Mr. Bill Lewis, Dean of Trades and Technology, delivered a power point presentation on industry-based accreditation. Recently the Diesel Technology program received its NATEF accreditation and the Toyota program received its TTEN accreditation. 3. Personnel Report The following appointments were made since the last Board meeting: Kristofer Brack, Public Safety Officer II, Office of Public Safety, Student Services, effective January 7, 2013; Jordan Eckstein, Administrative Assistant II, Talent Search, Student Services, effective January 7, 2013; James Halstead, Accounting Instructor, School of Business, effective January 7, 2013; Katherine McGowan, Coordinator, Math Tutoring, Center for Student Engagement, effective January 7, 2013; Steve Miller, Assistant Controller, Business Office, Administrative Services, effective January 14, Changes: Jeanne Notson, Executive Assistant to the President, President s Office, effective January 7, 2013; Christine Wood, Transfer Specialist Fast Forward, Center for Student Engagement, effective January 7, 2013; Pamela Johnson, Lead Custodial Worker I, Physical Plant; effective January 21, Separations: Karen Allen, Research Technician, Institutional Research, Office of Strategic Development, retirement, effective January 3, 2013; James Lovato, Audio Technician, Theatre, School of Humanities, resignation, effective January 3, 2013; John Kirkpatrick, Clinical Coordinator, Respiratory Program, School of Health Sciences, resignation, effective January 3, 2013; Lorin Winnett, Public Safety Officer III, Office of Public Safety, Student Services, termination, effective January 18, 2013; Brooke Nygren, Records Support II, Registration, Student Services, resignation, effective January 25, 2013; Cynthia Beth Mace, Administrative Assistant II, School of Energy, resignation, effective January 31, Financial Report Mr. Litke presented the financial report for the month ending December 31, 2012 as presented under Tab F in the Board packet. Mr. King moved and Mr. Hare seconded the motion to approve the Financial Report as submitted under Tab F in the Board packet. MOTION CARRIED by unanimous voice vote. 2595

4 ITEM G. CITIZEN COMMENT None ITEM H. OLD BUSINESS There were no old business items for discussion or approval. ITEM J. NEW BUSINESS 1. APPROVAL OF FINANCIAL REPORT FOR THE FISCAL YEAR ENDED JUNE 30, 2012 The College s Financial Report for the fiscal year ended June 30, 2012 was audited by Keystone Accounting, LLC and has been distributed to the board members and executive leadership for review. Mr. Litke, Vice President Administrative Services and Phil Rasband, principal with Keystone Accounting presented highlights of the Financial Report and answered questions. The report will be available on the San Juan College Administrative Services website on the Budget and Finance page. Dr. Pope moved and Mrs. Benally seconded the motion to approve the College s Financial Report for the fiscal year ended June 30, MOTION CARRIED by unanimous voice vote. 2. APPROVAL OF A RESEARCH PARK The College has undertaken under the New Mexico University Research Park and Economic Development Act statute, the establishment of a Research Park organization to engage in the promotion of public welfare and prosperity of the Four Corners community and San Juan College. The organization will under the rights and franchises acquired, advance education, science, research, conservation, healthcare, and economic development related purposes. Under the State of New Mexico Non-Profit Corporation Act, the organization, as part of San Juan College, will promote, develop, and administer scientific, educational, and economic development opportunities in accordance with bylaws adopted by the research park corporation. The recommendation was made that the Board adopt a research park organization, otherwise known as SJEEP, with a five member board. The board members would be both internal and external. The research park board will develop the business plan, bylaws, and operating procedures for the organization. Mr. Hare moved and Mrs. Benally seconded the motion to approve the adoption of a research park organization, otherwise known as SJEEP, through San Juan College. The research park board members will be Dr. James Henderson, Mr. Ken 2596

5 Hare, Dr. Toni H. Pendergrass and two others to be determined at the March San Juan College board meeting. MOTION CARRIED by unanimous voice vote. ITEM K. ANNOUNCEMENT OF NEXT MEETING The next regular meeting will be held on Tuesday, March 5, 2013 at 7:00 p.m. in the San Juan College Board Room. ITEM L. ADJOURNMENT Dr. Pope moved and Mr. King seconded the motion to adjourn. Chairman Chance adjourned the meeting at 8:50 p.m. R. Shane Chance, Chairman San Juan College Board ATTEST: Chad King, Secretary San Juan College Board Date: March 5,