Tim Skoglund, P.E., Utility Engineer Carlos Gonzalez, P.E., Assistant Utility Engineer Omar Gonzalez, CAD Operator III

Transcription

1 Page 1 5 STATE OF TEXAS COUNTY OF HIDALGO CITY OF MCALLEN The McAllen Public Utility Board ( MPUB) convened in a Regular Meeting on Tuesday, March 26, 2013, at 4: 00 pm in City Commission Chambers at City Hall with following present: Chairman Charles Amos Vice Chairman Ernest Williams Trustee Tony Aguirre Trustee Trey Pebley Absent: Commissioner James Darling Staff: Roel Rodriguez, P.E., General Manager Kevin Pagan, City Atrney Mark Vega, P.E., Assistant General Manager Edith Sheln, Assistant Utility Board Secretary Marco Pedraza, Direcr Wastewater Systems Javier Santiago, Direcr Water Systems Melba Carvajal, Direcr Finance for Utilities Erika Diaz, Developmental Activities Specialist Tim Skoglund, P.E., Utility Engineer Carlos Gonzalez, P.E., Assistant Utility Engineer Omar Gonzalez, CAD Operar III Sandra Zamora, Direcr Purchasing& Contracting Susan D. Schane, Grant Writer Joe Vela, Cusmer Relations Javier Morales, Water Administration Juan Arroyo, Water Administration Jessica Hernandez, Transmission and Distribution Raymond Zuniga, Transmission and Distribution Chrispher Fuentes, Transmission and Distribution Rudy Ochoa, Transmission and Distribution Edward Gonzalez, Pretreatment Abraham So, Utility Billing Edward Hernandez, Wastewater Collections Elivira Alonzo, Deputy Direcr Public Works Jerry Dale, Direcr Finance CALL TO ORDER: Chairman Charles Amos called meeting order. 1. MINUTES: Approval Minutes for Regular Meeting held February 26, 2013 Vice Chairman Ernest Williams moved approve minutes for Regular Meeting held February 26, Trustee Trey Pebley seconded motion. The motion carried unanimously by 2. BIDS AND CONTRACTS: Award Pressional Services Contract- Jordan Ave. Transmission Line Mr. Vega informed Board that y had approved design contract and awarded David Salinas where a 24" waterline would be extended from South Water Treatment Plant Jordan Ave., approximately 3, 300 linear feet. The estimated construction cost has been estimated at $ 485, 500 which resulted in a design fee $39,

2 Page 2 5 The transmission main would provide an additional outlet distribution from system pressional Expansion service contract Plant. Staff Salinas recommended Engineering & approval Associates in amount $ 39, for Jordan Ave. Water Transmission Line Project. Trustee Tony Aguirre moved approve award pressional services contract for Jordan Ave. Transmission Line Project. Vice Chairman Ernest Williams seconded motion. The motion carried unanimously by Award Pressional Services Contract - HCID No. 1 Raw Waterline North Water Treatment Plant Mr. Vega explained that Melden & Hunt submitted a proposal for design new Raw Water Line Project which will inter-connect NWTP reservoir with Hidalgo County Irrigation District No. 1 canal. This would be last NWTP Expansion projects. The proposal was for amount $ 106, 504. Trustee Tony Aguirre moved approve award pressional services contract Melden & Hunt. Trustee Trey Pebley seconded motion. The motion carried unanimously by Award Contract for Purchase Nine (9) 2013 Vehicles Ms. Alonzo requested authorization award multiple purchase contracts lowest responsive and responsible bidders meeting minimum awarded one ( 1) requirements specifications. purchase one ( Randell Reed' s Prestige Ford was 1) 2013 Ford - 150, 1/ 2 n, for $ 17, 275 and 2013 F- 550 truck in amount $46, 680 for a tal amount 63, 955. Caldwell Country Ford was awarded five ( 5) 2013 Ford F- 150, 1/ 2 n truck in amount $ 15, 527 each, taling $ 77, 635. Philpot Mors for two ( 2) 2013 Ford F- 250, 3/ 4 n truck for $ 19, 318 each, for a tal cost $ 38, 636. The complete cost nine ( 9) vehicle purchases was in amount $ 180, 226. All vehicles were due for replacement. Ms. Alonzo added that award contract was subject a budget amendment. Trustee Tony Chairman Aguirre Ernest moved Williams approve seconded Staffs recommendation. motion. The motion Vice carried unanimously by 3. ORDERS: Amending Budget MPU Board Trustees for FY 2012/2013 Water Capital Improvement Fund Mr. Rodriguez stated that an increase in expenditures was called for Taylor Rd. Waterline Project in amount $ 550, 000 and also for 16" Line Nassau- Orangewood Project in amount $ 12, 000 within Water Capital Improvement Fund, in which he recommended approval as presented. Trustee Tony Aguirre moved approve budget amendment Water Capital Improvement Fund. Trustee Trey Pebley seconded motion. The motion carried unanimously by 4. RESOLUTION: Resolution Requesting United States Pursue Orders and Agreements Whereby Mexico Formalizes a Compliance Program Under 1944 Water Treaty

3 Page 3 5 Mr. Rodriguez stated that resolution was formalize a compliance program with Mexico in which he recommended approval as presented. Trustee Tony Aguirre moved approve resolution. Vice Chairman Ernest Williams seconded motion. The motion carried unanimously by those 5. UTILITY LAYOUTS: Burns Mors No. 2 Subdivision Mr. Gonzalez informed Board that an application was submitted for a acre tract property located along south side Business Highway 83 and east South " K" Center St. He added that recommendation was for approval as submitted subject dedication a 10 feet perimeter utility easement along any proposed utility corridor as well as a reimbursement in amount $ 7, for DatePalm McColl Rd. Sewer Project, payable McAllen Public Utility. A Board Member expressed concern on accessing reimbursement fees said development since re was not any additional land being added already developed property. It was determined that best course was table item until a firm answer would be given as what change this development has made. Trustee Tony Aguirre moved table subdivision. Trustee Trey Pebley seconded motion. The motion carried unanimously by Thomas Septic Tank Variance Request Mr. Gonzalez presented a request for septic tank variance for a property located at southwest corner 7 Mile Rd. and Bentsen Rd. The Planning Department requested that applicant get pre- approval for septic tank variance request from MPU; refore, Staff recommended that approval be given subject : 1) execution contractual agreement between owner and City McAllen for installation a sewerline when it becomes available within 330 feet from nearest property corner, and 2) execution a contractual agreement between owner and City McAllen for installation waterline and fire hydrant(s) in future when a fire rated line becomes available within 330 feet from nearest property corner. Mr. Gonzalez clarified that applicant requested three septic tanks for three separate lots. Board noted that due a future project in area, property will be applicable an escrow. Trustee Trey Pebley moved approve septic tank variance request. Vice Chairman Ernest Williams seconded motion. The motion carried unanimously by 6. MANAGER' S REPORT: Discussion on Water Conservation Item was for information only. Fifth Amendment - Inter-local Agreement with City McAllen and City Aln for Sewage Transportation and Treatment Services Mr. Rodriguez stated that a fifth amendment was requested inter-local agreement for sewage transportation and treatment services increase treatment capacity by 200, 000 gallons per day.

4 Page 4 5 Trustee Tony Aguirre moved approve amendment sewage transportation and treatment services inter- local agreement. Trustee Trey Pebley seconded motion. The motion carried unanimously by those Approval Comprehensive Annual Financial Report FY 2011/ 2012 Mr. Sans Fraga audir) with presented Co., LLP ( an independent Padgett Stratemann & Comprehensive Annual Financial Report and recommended approval. Chairman Charles Amos moved approve report as presented. Trustee Trey Pebley seconded motion. The motion carried unanimously by those 7. TABLED ITEMS: K" Center Street Waterline Project " Item was removed from table for discussion. Mr. Vega informed Board that due severe pavement deterioration, Public Works Department has planned on re-paving area west McColl Rd. along Dove Ave. They have requested that MPU extract a waterline outside new roadway so that newly paved intersection would not be disturbed during " K" Center St. Waterline Project. Quotes were obtained with lowest being from OG Construction, in amount $ 13, 100. Due unforeseen circumstances, work performed exceeded original quote received. Revised construction cost tal was $ 24, 588. Recommendation was for approval for participation waterline project. Trustee Trey Pebley moved approve " K" Center Street Waterline Project. Vice Chairman Ernest Williams seconded motion. The motion carried unanimously by Reimbursement Collections Update Said item was for information only. 8. FUTURE AGENDA ITEMS 9. EXECUTIVE SECTION SESSION, CHAPTER CONSULTATION 551, WITH TEXAS GOVERNMENT ATTORNEY, SECTION CODE, LAND TRANSACTION, SECTION PERSONNEL MATTERS; SECTION ECONOMIC DEVELOPMENT NEGOTIATIONS Chairman Charles Amos recessed meeting at 4: 56 pm go in executive session. Chairman Charles Amos reconvened meeting at 5: 43 pm and stated that following action would be taken. Consultation with City Atrney regarding Contract Lease Negotiations with M.R.S. J. Investments, LLC (T.G. C ) Mr. Pagan asked Board entertain a motion that authorized General Manager decline lease fer within guidelines set in closed session. Trustee Trey Pebley moved approve recommendation. Vice Chairman Ernest Williams seconded motion. The motion carried unanimously by Consultation with City Atrney regarding Lease Renewal for 609 S. Broadway Property ( T.G.C )

5 Page 5 5 Mr. Pagan asked Board entertain a motion that authorized General Manager continue with lease negotiations within parameters as discussed in closed session. Trustee Trey Pebley moved approve recommendation. Vice Chairman Ernest Williams seconded motion. The motion carried unanimously by Consideration Possible Purchase Real Property located near 23rd and Sprague (T.G.C ) Mr. Pagan asked Board entertain a motion that authorized General Manager extend fer purchase real estate within parameters as discussed in closed session. Vice Chairman Ernest Williams moved approve recommendation. Trustee Tony Aguirre seconded motion. The motion carried unanimously by ADJOURNMENT There being no or business come before Board, meeting was unanimously adjourned at 5: 46 pm. Charles Amos, Chairman Att Edith Sheln Assistant Utility Board Secretary