SCHOOL BOARD MEETING Regular Session January 15, 2015 Page 1

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1 SCHOOL BOARD MEETING Regular Session January 15, 2015 Page 1 The Board of School Trustees of Shelby Eastern Schools met in regular session on Thursday, January 15, 2015 at 7:30 P.M. The meeting was held in the Administration Building, located at 2451 N. 600 E., Shelbyville, Indiana. The following board members were present: Kevin Schofner Mark Nigh Frank Schonfeld JoAnn Kelsay Jason Redd Jason Yantiss Kristi Platt Emily Beal-Nelis Other officials in attendance were Superintendent Dr. Robert Evans, Treasurer Chris Scott and Deputy Treasurer Roseann Connor. School Attorney Jerry Lux was also in attendance. All others in attendance were asked to sign in. A list of those attending is included in the minutes. Board President Kevin Schofner called the meeting to order at 7:30 P.M. The corporation mission statement was read and everyone in attendance was welcomed by Mr. Schofner. Mr. Schofner would like to welcome the new board members and wish them the best of luck. Oath of Office: At this time newly elected Jason Redd, Jason Yantiss, Frank Schonfeld and Emily Beal-Nelis will stand and take the oath of office preformed by Jerry Lux. ORGANIZATION OF BOARD OF SCHOOL TRUSTEES: Legal counsel Jerry Lux is designated to temporarily chair the meeting of the Board of Trustees for the sole purpose of reorganization and election of officers. Election of officers: President: Jerry Lux asks for nominations. Jason Yantiss nominates Jason Redd for School Board President. Kristi Platt nominates JoAnn Kelsay for School Board President. JoAnn Kelsay motions to close nominations. Frank Schonfeld seconds the motion. Board vote to close nominations is 7-0. The motion carries unanimously. Jerry Lux calls for a vote on Jason Redd. The board vote is 5-2. The motion carries. JoAnn Kelsay and Kristi Platt opposed. Vice President: Jason Redd asks for nominations. Frank Schonfeld nominates Jason Yantiss. There are no other nominations. The board vote is 7-0. The motion carries unanimously. Secretary: Jason Redd asks for nominations. Emily Beal-Nelis nominates Frank Schonfeld. There are no other nominations. The board vote is 7-0. The motion carries unanimously.

2 SCHOOL BOARD MEETING Regular Session January 15, 2015 Page 2 APPOINTMENTS: Treasurer: JoAnn Kelsay nominates Mary Scott as Corporation Treasurer. There are no other nominations. The board vote is 7-0. The motion carries unanimously. Deputy Treasurer: JoAnn Kelsay nominates Roseann Connor as Corporation Deputy Treasurer. There are no other nominations. The board vote is 7-0. The motion carries unanimously Legal Counsel: JoAnn Kelsay nominates Jerry Lux as Corporation Legal Counsel. nominations. The board vote is 7-0. The motion carries unanimously. There are no other Legislative/Policy Liaison to the Indiana School Board Association: JoAnn Kelsay nominates Mark Nigh as SES s Legislative/Policy Liaison. There are no other nominations. The board vote is 7-0. The motion carries unanimously. Board of Finance Committee: At this time Jason Redd asks for volunteers for the Board of Finance Committee. JoAnn Kelsay, Kristi Platt and Frank Schonfeld volunteer to be on the committee. Mark Nigh states that they will have to appoint a chairman at their meeting. Board Compensation: Chris Scott states the current pay is $1, per year and $35.00 for each meeting after the 12 th meeting and is not on a board meeting night. Board members will be paid in July and December. A motion is made by JoAnn Kelsay to have the compensation remain the same. Mark Nigh seconds the motion. The board vote is 7-0. The motion carries unanimously. Designation of Date, Time, and Place of Meeting: JoAnn Kelsay motions to keep the date, time and place of the meeting the same as last year; the second Thursday of every month at 7:30PM, at the Administrative Building (with stipulation that the date, time and place may be changed, if a motion is made and approved at the end of the previous meeting). Kristi Platt seconds the motion. Jason Yantiss states that he was asked by several parents to move the meetings to Wednesday night. JoAnn Kelsay states that it was discussed to leave Wednesday nights untouched. Jason Redd states that he has had some parents approach him as well about Wednesday night. Kristi Platt states that she would have some parents against Wednesday night because of church obligations. Emily Beal-Nelis states that she would like to see the board meeting not conflict with school activities and events. The board vote is 2-5. The motion fails. Mark Nigh, Jason Yantis, Frank Schonfeld, Jason Redd and Emily Beal-Nelis opposed. Jason Yantiss motions for the meetings to be held on the second Wednesday of every month at 7:00PM, at the Administrative Building (with stipulation that the date, time and place may be changed, if a motion is made and approved at the end of the previous meeting). Emily Beal-Nelis seconds the motion. The board vote is 5-2. The motion carries. Kristi Platt and JoAnn Kelsay opposed.

3 SCHOOL BOARD MEETING Regular Session January 15, 2015 Page 3 Designation of a newspaper for publishing public notices: Mark Nigh motions to keep The Shelbyville News as the newspaper for public notices. Jason Yantis seconds the motion. The board vote is 7-0. The motion carries unanimously. Designate Depositors: Mark Nigh asks if SES is getting charged any fees from First Merchants or Fifth Third Bank. Chris Scott states that SES does get charged from Fifth Third Bank, about $150 a month. Mark Nigh asks if there are any other banks that would not charge any fees. Mrs. Scott states that she can call First Merchants and some other banks. Dr. Evans states that SES can change depositors at anytime. Mark Nigh motions to approve the depositors as presented. Frank Schonfeld seconds the motion. The board vote is 7-0. The motion carries unanimously. Authorization for the Board President to appoint members to committees of representative to organization: Jason Yantis motions to authorize the president to appoint individual board members to committees or representatives to organizations. Mark Nigh seconds the motion. The board vote is 7-0. The motion carries unanimously. Authorize to Participate in programs; Title I Grant, Title II Grant, High Ability Program, Indiana Virtual Academy, School Food and Nutrition Program, Blue River Career Program, South Central Indiana School Trust, East Central Education Center, Indiana School Board Association: Jason Redd is asking for permission to participate for the following: Title I Grant, Title II Grant, High Ability, Indiana Virtual Academy, Blue River Career Program, School Food and Nutrition Program, South Central Indiana School Trust, and East Central Education Center, Indiana School Board Association. Mark Nigh motions to approval all as presented. JoAnn Kelsay seconds the motion. The board vote is 7-0. The motion carries unanimously ROUTINE BUSINESS: PUBLIC COMMENTS: Edward Comstock would like to congratulate all the new board members. Mr. Comstock states that when he ran for board he heard that SES has four stellar principals; and how the schools are being up-lifted by their building principals. Forty percent of SES s students are considered free or reduced lunch and are typically trapped in the school district after graduation. Chelsea Platt would like to remind the new members of their role; do not fall into the petty drama, don t hire anyone just because you like them personally, be a good role model that all the kids in the school district can respect, and don t be someone they can t trust. Brad Trittipo would like for the board to consider alternating the board meeting locations, at the Waldron Jr/Sr High School and the Morristown Jr/Sr High School for better parent involvement and seating room.

4 SCHOOL BOARD MEETING Regular Session January 15, 2015 Page 4 MEETING MINUTES: Meeting minutes for the following dates was presented for approval: December 11, 2014 Regular Meeting December 18, 2014 Special Session JoAnn Kelsay motions to approve the minutes as presented. Frank Schonfeld seconds the motion. The board vote is 7-0. The motion carries unanimously. ACCOUNTS PAYABLE CLAIMS: Accounts payable claims for the following dates are presented: 12/11/14, 12/12/14, 12/19/14, 12/15/14, 12/31/14, 1/9/15, 1/13/15 Jason Redd asked if there were any claims that looked out of the ordinary. JoAnn Kelsay stated that there were a couple that she questioned, such as Mike Turner coming into to help Central Office, Asset Management is too high and the hot water coil invoice. JoAnn Kelsay states that she doesn t normally question utilities. Mark Nigh states that there has been a bus plugged in at the bus barn for thirty days. A motion is made by JoAnn Kelsay to approve the claims as presented. The motion is seconded by Kristi Platt. The board vote is 7-0. The motion carries unanimously. PAYROLL CLAIMS: Payroll claims for the following pay dates are presented: 12/19/14, 1/2/15 A motion is presented by JoAnn Kelsay to approve all payroll claims as presented with all the proper abstentions. The motion is seconded by Jason Yantiss. The board vote is 7-0. The motion carries unanimously. Mark Nigh will abstain from check # 58145, and Paula Nigh s check # s 58146, 58147, and PERSONNEL RESIGNATIONS AND RECOMMENDATIONS: Dr. Evans would like to present the board with a list of employment resignations and recommendations. The resignations and recommendations are as follows: Resignations and Recommendations: Certified Resignations: Anna Bedel WHS Math Teacher Eff: 1/13/15 Denise Waymire WHS Business Teacher Eff: 12/19/14 Non-Certified Resignations: Tilda Cooksey MHS Part-Time Custodian Eff: 12/19/14 Certified Recommendations: Daniel Fix WHS PE Teacher Eff: 1/5/15 Megan Benedict WHS Increase Contract 100% Temporary Eff: 1/7/15

5 SCHOOL BOARD MEETING Regular Session January 15, 2015 Page 5 Non-Certified Recommendations: Rebecca Evans WHS Library Aide Eff: 1/7/15 Dr. Evans states that Rebecca Evans is his daughter. A motion is made by JoAnn Kelsay to approve all recommendations as presented. The motion is seconded by Mark Nigh. The board vote is 7-0. The motion carries unanimously. Field Trip Requests: There are no field trip requests at this time. Fundraiser Requests: The board is provided with a detailed list of fundraising requests. A motion is made by Mark Nigh to approve the fundraiser requests as presented. The motion is seconded by Frank Schonfeld. The board vote is 7-0. The motion carries unanimously. Facility Use Agreements: There are no facility use requests at this time. Donations: Morristown High School is asking for approval to accept a $700 donation from Thomas Workman for Fellowship of Christian Athletes. Mark Nigh motions to approve acceptance of the donation. Frank Schonfeld seconds the motion. The board vote is 7-0. The motion carries unanimously. REPORTS: SECTA: Teresa Collier states that SECTA had not met since the last board meeting. Teresa would like to thank Dr. Evans and the new technology director for attending teacher work day at both campuses. She would also like to thank Dr. Evans for setting up time to meet all the individual teachers. DLGF 1782 Notice Final Budget Report: Dr. Evans states that the numbers on the 1782 Notice were the same numbers presented to in the budget to the board earlier. Chris Scott states that the funds in the General Fund were reduced from what it was last year. OLD BUSINESS: Consider NEOLA 2 nd Reading Vol. 26 No. 2: Dr. Evans is asking for approval on the second read of Vol. 26 No. 2. JoAnn Kelsay motions to approve as presented. Frank Schonfeld seconds the motion. The board vote is 7-0. The motion carries unanimously.

6 SCHOOL BOARD MEETING Regular Session January 15, 2015 Page 6 NEW BUSINESS: Consider Form 236 Mark Nigh: At this time Dr. Evans would like to present the From 236, Uniform Conflict of Interest Disclosure Statement, for Mark Nigh for approval. JoAnn Kelsay motions to approve as presented. The motion is seconded by Frank Schonfeld. The board vote is 6-0. The motion carries unanimously. Mark Nigh abstains. Consider Obsolete Furniture Donation: Dr. Evans would like permission to declare 36 elementary student desks, 3 teacher desks, 15 overhead projectors, and 2 AV carts obsolete and would like to donate them to underprivileged schools and students across Haiti. Dr. Evans states that Performance Services will come and pick up the obsolete furniture at no cost to SES. JoAnn Kelsay motions to approve. Frank Schonfeld seconds the motion. The board vote is 7-0. The motion carries unanimously. Consider Bid Process for Crop Rental at Waldron and Morristown: Dr. Evans is asking for the board s permission to bid out the two parcels of land for crop rental. Dr. Evans states that there are acres of land at Morristown and 6.04 acres at Waldron. Jerry Lux recommends bidding it out like the County Commissioners do it, which is an open bid process. Mr. Lux also recommends designating a committee, consisting of Chris Scott, Dr. Evans and two other board members. Mark Nigh states that he would like to see if the FFA would be interested in any of it first. Mr. Nigh also suggests making it more real for the FFA the students should attend and participate in the bid process. JoAnn Kelsay states that she could understand giving a little bit of a section to the FFA but would be more interested in making money for the Corporation. Jason Yantiss states that the FFA could also make money which would be just as valuable. Mr. Yantiss states that there was a community garden last year that the FFA participated in. JoAnn Kelsay asked if there was a bid process where would the money go. Dr. Evans states that it would go in the General Fund. Mark Nigh states that the 6 acre lot will not go for as much as the larger lot. Jason Yantiss asks what if an organization rented out the land for the FFA. Dr. Evans states that there are a lot of different scenarios. JoAnn Kelsay motions to approve moving forward pending the FFA s interest. Mark Nigh seconds the motion. The board vote is 7-0. The motion carries unanimously. Consider Bus Contract Bids: Dr. Evans would like to present the board with a list of bus bid recommendations. The recommendations are as follows: Paula Nigh Bus Route #12 $ per day Mark Nigh Bus Route #19 $ per day Ann Adams Bus Route #1 $ per day Michelle Harker Bus Route #3 $ per day JoAnn Kelsay motions to approve the recommendations as presented. Jason Yantiss seconds the motion. The board vote is 6-0. The motion carries unanimously. Mark Nigh abstains.

7 SCHOOL BOARD MEETING Regular Session January 15, 2015 Page 7 OTHER BUSINESS: Consider High School Course Description Guide : Dr. Evans would like to present to the board the High School Course Description Guide for school year for approval. Mark Nigh asked if there were any changes. Susie Swaney stated that all the changes are marked on the far right hand side of the pages. Mrs. Swaney states that no new courses have been added. Mark Nigh asked if there was any possibility of any new AP or Dual course credits. Susie Swaney states there are none at this time. Dr. Evans states that he is having a meeting with Ivy Tech next week to see if there is anything that can be done. Ken Howell states that he is in the process of getting transcripts evaluated by Ivy Tech. Jason Yantiss asked about the Industrial Arts equipment at Waldron. Dr. Evans states that the equipment that is still functional is being used by the maintenance department. Mark Nigh motions to approve as presented. Frank Schonfeld seconds the motion. The board vote is 7-0. The motion carries unanimously. PUBLIC COMMENTS: Kevin Schofner states that Jerry Lux may need to check into notifying the existing farmer for the crop land before SES can bid it out. Edward Comstock states that if the FFA does farm any of the crop land they should look into growing popcorn. Mrs. Redd asks if a class is only offered at one campus is there a way the other campus could remote in and participate. Susie Swaney states that they have tried that in the past and it was very difficult to schedule. Mrs. Redd asks about possibly doing it with another school district. Susie Swaney states there are exceptions with alternative credits through distance learning or online courses. Chelsea Platt states that she was part of the Physics class which was a remote in participation; and states that it was very difficult and didn t get much out of the class that way. Michelle Harker states there is a sidewalk issue at Waldron Elementary School. Jason Redd stated that it will be addressed. Brad Trittippo states that there is any issue with the security lights at Morristown Elementary school. Mark Nigh states that he walked it the other night and it is very dark. PRINCIPALS COMMENTS: Christy Merchant states that Blue (Colts mascot) came and visited the school last week speaking about eating healthy, being active and getting rid of bullying. Mrs. Merchant states that the school is going to participate in the Fuel-Up 360 Challenge. Mrs. Merchant states that they have a Reading and a Math Leadership team. She would also like to recognize Mrs. Haehl, who was honored for Adopt a Classroom, sponsored by Great Clips. Mrs. Haehl won $200 for classroom supplies and materials. Mrs. Merchant would also like to congratulate the Mohawks for squeezing out a win against the Yellow Jackets. Ken Howell states that all is going well at the high school and the teachers are looking over recent data to determine how to prepare for ISTEP and ECA s. Mr. Howell states that he is requiring that all teachers add informational texts to all classes. ReadWorks.org and readtheroy.org are a couple of websites that they will be using. Mr. Howell would like to recognize Michaela Kikendall, she is the new all time leading scorer at Morristown and currently

8 SCHOOL BOARD MEETING Regular Session January 15, 2015 Page 8 8 th in Shelby County. Mr. Howell would like to invite everyone to the game on Saturday in which they will be honoring Michaela. John Corn states that the second round of Acuity has been completed. Mr. Corn would like to thank Terri Runnebohm for organizing efforts to help needy families during the holidays and would like to thank everyone that attended Marla Fish s retirement party. Special thanks to Morristown Elementary PTA and parents for all their help with the Christmas Parties. Grades k- 2 are currently administering MOY DIBELS and TRC assessments. Cookie Dough fundraiser is set to kickoff on January 30 th. Mr. Corn would like to welcome all the new board members. SUPERINTENDENT COMMENTS: Dr. Evans states that the board is taking on a book study, reading the first two chapters this month. Dr. Evans states that being a board member is a difficult, twenty-four hour, seven days a week job. Mark Nigh states that he wished he would have had this book six years ago. Emily Beal-Nelis would also like to thank Dr. Evans for the books. BOARD COMMENTS: Mark Nigh would like to welcome all the new board members and looks forward to working with them. Kristi Platt would like to thank Kevin Schofner, Doug Stocklin, Donna Tracy and Rick Haymond for sitting on the board, they did a tremendous job and she looks forward to working with the new board members. Mrs. Platt would like to thank Ken Howell and Josh Johnson for doing a great job putting on the County Tourney. She would also like to thank Thomas Workman for his generous donation. Jason Redd states that he appreciates the opportunity to serve on the board and looks forward to working with everyone. Board President Jason Redd adjourned the meeting at 8:51 P.M. These minutes were approved: February 11, 2015 Jason Redd, President Jason Yantiss, Vice President Frank Schonfeld, Secretary Mark Nigh Emily Beal-Nelis JoAnn Kelsay Kristi Platt