Florida Gulf Coast University Board of Trustees April 15, 2014

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1 ITEM: 2 Florida Gulf Coast University Board of Trustees April 15, 2014 SUBJECT: Minutes of January 21, 2014 Meeting Approve minutes PROPOSED BOARD ACTION BACKGROUND INFORMATION The Florida Gulf Coast University Board of Trustees met on January 21, Minutes of the meeting were kept as statutorily required. Supporting Documentation Included: Minutes of January 21, 2014 Meeting Prepared by: Executive Assistant to the President Barbara Krell Legal Review: N/A Submitted by: President Wilson G. Bradshaw

2 MINUTES Florida Gulf Coast University BOARD OF TRUSTEES MEETING TUESDAY, JANUARY 21, :30 a.m. 11:45 a.m. Cohen Center Ballroom, Room #203-B Florida Gulf Coast University 1. Call to Order, and Roll Call Chair Robbie Roepstorff Chair Roepstorff welcomed Trustees and convened the meeting of the Florida Gulf Coast University Board of Trustees with the following members present: Joe Catti Blake Gable J. Dudley Goodlette Ann Hamilton Dick Klaas John Little Dorene McShea Russell Priddy Robbie Roepstorff Christian Spilker Rob Wells Shawn Felton Juan Cubillo Members of Staff Present: President Wilson Bradshaw Provost and Vice President for Academic Affairs Ron Toll Vice President for Administrative Services and Finance Steve Magiera Vice President for Student Affairs Mike Rollo Vice President for Advancement Chris Simoneau Vice President and General Counsel Vee Leonard Vice President and Chief of Staff Susan Evans Curtis Bullock, Executive Director, FGCU Financing Corp. for Dick Ackert, Chair, FGCU Financing Corporation Board of Directors Barbara Krell Amber Pacheco Lillian Pagan Carol Slade Jennifer Goen Marc Laviolette 2. Welcome to New Trustee Blake Gable Chair Robbie Roepstorff Chair Roepstorff thanked everyone involved in the recent Board of Governors meeting on campus. She stated she received a great deal of positive feedback and wanted to thank everyone involved for this successful event. 1

3 Chair Roepstorff welcomed new Trustee Blake Gable and asked him if he would like to say a few words. Trustee Gable provided brief remarks regarding his recent appointment to the Board and stated he is looking forward to working with all of the Trustees. 3. Consent Agenda Chair Robbie Roepstorff Chair Roepstorff introduced the Consent Agenda for consideration. Minutes of Meeting on September 17, 2013 (Addendum A) Minutes of Conference Call Meeting on October 24, 2013 (Addendum B) Minutes of Conference Call Meeting on December 12, 2013 (Addendum C) Resolution of Appreciation for Outgoing Trustee Scott Lutgert (Addendum D) A motion was made by Trustee Catti to approve the Consent Agenda. Motion was seconded by Trustee Wells. Motion carried. 4. Presentation of Resolution of Appreciation to Outgoing Trustee Scott Lutgert Chair Robbie Roepstorff and President Wilson Bradshaw Ms. Evans read the Resolution of Appreciation to Outgoing Trustee Scott Lutgert into the record. Chair Roepstorff and President Bradshaw presented the Resolution of Appreciation to Mr. Lutgert. Scott Lutgert thanked Trustees, President Bradshaw, Susan Evans and others for their assistance over the years he served as Chair and Trustee. 5. Call for Executive Session on Matters of Litigation Pursuant to (8), F.S. Vice President and General Counsel Vee Leonard Ms. Leonard stated she is requesting an Executive Session for the purpose of discussing strategy in settlement of two cases - the first is Claudine Brown as personal representative of the Estate of Joel Johnson versus Florida Gulf Coast University and the second case is Pamela Dong versus Florida Gulf Coast University. The meeting was adjourned at 8:46 a.m. 6. Regular Meeting Resumes Chair Robbie Roepstorff The Regular Meeting resumed at 9:40 a.m. At this time Chair Roepstorff called on President Bradshaw to introduce standing reports and provide his President s Report. 7. Standing Report from FGCU Staff Advisory Council (SAC) President Sal Catalfamo 8. Standing Report from FGCU Student Government President Juan Cubillo Trustee Cubillo updated trustees regarding recent Student Government activities. Mr. Catalfamo provided a report regarding SAC activities this fall and upcoming events this spring. 9. Standing Report from FGCU Faculty Senate President Shawn Felton 2

4 Trustee Felton provided an update regarding Faculty Senate accomplishments and activities. 10. Standing Report from FGCU Foundation Board of Directors- Vice President for University Advancement and Foundation Executive Director Chris Simoneau for Chair Charles Winton. Mr. Simoneau provided a report on behalf of Chair Charles Winton of the FGCU Foundation Board s accomplishments. 11. Report from FGCU Financing Corporation Board of Directors Financing Corporation Executive Director Curtis Bullock for Chair Dick Ackert Mr. Bullock provided a report regarding the FGCU Financing Corporation Board of Directors on behalf of Chair Ackert who was not able to attend the meeting. Mr. Bullock answered questions posed by various trustees regarding details of the function of the Financing Corporation Board of Directors. 12. President s Report President Wilson Bradshaw FGCU Board of Trustees (BOT) Meeting Tuesday, January 21, 2014 President s Report I. Welcome to Trustee Blake Gable, and Thank You to Trustee Scott Lutgert II. Financing Corporation Board of Directors Report at FGCU BOT Meetings III. Proposal to Host 2014 Gubernatorial Debate presented by Leadership Florida and Florida Press Association IV. Howard Lecture Series Program V. Upcoming 2014 Legislative Session VI. 2 Recent FGCU Points of Pride VII. Board of Governors Meeting at FGCU VIII. Presentation on FGCU Enrollment I. Welcome to Trustee Blake Gable, and Thank You to Trustee Scott Lutgert: Trustee Gable, I, too, want to welcome you to the University s Board. I appreciate the time you and I already have spent together, and I look forward to working with you. I also would like to acknowledge and thank Trustee Scott Lutgert for his longstanding service to FGCU. It was wonderful earlier today to participate in the presentation of a Resolution of Appreciation to Trustee 3

5 Lutgert. He has been a valued advisor to me over the years, and I really appreciate all he has done for FGCU. We look forward to a continuing relationship with Scott, even though he no longer will be serving on the Board. II. Financing Corporation Board of Directors Report at FGCU BOT Meetings I m pleased that we have added the new standing report for Board meetings specifically, a report by the FGCU Financing Corporation Board of Directors. Chair Dick Ackert had a schedule conflict today, but we appreciate Executive Director Curtis Bullock making today s report. III. Proposal to Host 2014 Gubernatorial Debate presented by Leadership Florida and Florida Press Association: As you all know, the University has made a proposal to Leadership Florida and the Florida Press Association to host this year s Gubernatorial Debate. We believe FGCU is especially qualified to host the event, given our experience hosting high profile individuals such as Laura Bush, Colin Powell, and Mikhail Gorbachev. Equally important is the University s longstanding commitment to service learning by our students, faculty and staff. We will keep you posted as the site selection process continues. IV. Howard Lecture Series Program: The Lutgert College of Business presented its popular Tommy Howard Lecture Series annual program in November, with a program entitled, Growing an Entrepreneurial Economy: The Role of Venture Capitalist and New Venture Creation. The keynote speaker was Mr. Mark Levine, Managing Director of Core Capital. It was another outstanding program in the Howard Lecture Series, and Trustee Hamilton, greatly appreciated as a signature FGCU program in memory of your Dad. V. Upcoming 2014 Legislative Session: The 2014 Legislative Session is quickly approaching, and I want to share with you what we have been doing over the past few months to advocate for the University. I ve been meeting with members of FGCU s legislative delegation both as individual legislators and at delegation hearings. Additionally, I ll be meeting with legislative leadership in the House and the Senate in the coming weeks. 4

6 Trustees, I encourage you to join me in these meetings with legislators and legislative staff. Just let Susan know if you can be in Tallahassee at any points during the session. Director of Government Relations Jennifer Goen will present the 2014 Legislative Priorities later in today s meeting. We will be asking you to again be involved in our legislative advocacy efforts, and I hope you ll be able to join us at the Eagle Advocacy Kick- Off on Wednesday, January 29 at 5:30 p.m. in this room. VI. 2 Recent FGCU Points of Pride: As we meet with legislators and legislative staff, it s effective to have compelling examples of FGCU s continuing rise as a significant member of the State University System. We ve been sharing a couple of FGCU points of pride, and I want to briefly touch on them. FGCU Economic Impact Study: In November, Dr. Gary Jackson conducted the University s Annual Economic Impact Study for the academic year I think all of you know Dr. Jackson, but if not, he is the Director of the Regional Economic Research Institute in the Lutgert College of Business. The results of FGCU s economic impact on Southwest Florida for this ONE year alone are very impressive: 1.$422 Million Dollars in Overall Expenditures, 2.3,723 Jobs Created On and Off Campus, and 3.$154 Million Dollars in related Labor Income. FGCU Performance Funding Award: The other point of pride that makes a compelling case for continued state investment is FGCU s recent Performance Funding Award from the Board of Governors. In a few minutes, I ll talk about the new performance metrics for this year but I wanted to remind everyone how FGCU fared in the first year of performance funding. FGCU was awarded $2.17 million dollars in performance funds from an available pool of $20 million. A point system was used to determine the allocations. FGCU scored 5 points, which of all the state universities was exceeded ONLY by UCF and USF, which each scored 6 points. The metrics included: 1.The percentage of graduates who found jobs and/or continued their education in Florida; 5

7 2.The median wages of graduates in full-time jobs within Florida; and 3.The average institutional cost to produce a bachelor s degree. Again, this is a strong point of pride for FGCU signifying wise investment in our University by the state. VII. Board of Governors Meeting at FGCU: We were pleased to host the Board of Governors meeting on our campus last week. As Chair Roepstorff said earlier, we again received very positive feedback about the University and our campus during the two-day meeting. We were especially pleased to host the first BOG meeting for Chancellor Marshall Criser in his new role as Chancellor. I appreciated his willingness to spend an hour with me for a private meeting and a campus tour before the BOG meeting got under way. You have seen a couple of BOG press releases from the meeting. One announced the performance funding metrics for this year, and the other was the text of BOG Chair Mori Hosseini s State of the System address. As to the performance funding metrics, we have done the calculations, and at this point it appears FGCU will be in an excellent position to receive performance funding. Of course there are still unknowns moving into the legislative session, but we are optimistic that FGCU s performance in the specified indicators will have a very positive result. Chair Hosseini s State of the System was an inspiring introduction to his new term as BOG Chair. We look forward to working with Chair Hosseini, and I share his philosophy that the universities must continually find ways to be better in all that we do. Under New Business, Chair Roepstorff will make some additional remarks about BOG Chair Hosseini s call for a special committee on each of the universities board of trustees. VIII. Presentation on FGCU Enrollment: The last thing on my list is to make a few brief remarks about today s upcoming presentation on FGCU enrollment. As you know, FGCU has enjoyed unprecedented national exposure as a result of our men s basketball team and the NCAA tournament last year. We anticipated this exposure would have a positive impact on student applications and admissions, and this certainly is the case. I asked our Director of Admissions Marc Laviolette to make a presentation today to share this information as we look to this fall for the start of the academic year. Madame Chair and Trustees, this concludes my report. I will be happy to answer any questions you may have. 6

8 13. Presentation on University Enrollment Director of Admissions Marc Laviolette President Bradshaw introduced Mr. Laviolette who presented an update regarding University Enrollment. A question and answer period followed this presentation. 14. Finance & Administration Committee Meetings Chair Robb Wells Information Only: Finance/Budget Update Vice President for Administrative Services and Finance Steve Magiera (Addendum E) Action Items: 2014 FGCU Legislative Priorities Director of Government Relations Jennifer Goen (Addendum F) Motion was made by Trustee Priddy to approve 2014 FGCU Legislative Priorities. Motion was seconded by Trustee Catti. Motion carried. Audited University Financial Statements for Fiscal Year Ended June 30, 2013 Vice President for Administrative Services and Finance Steve Magiera (Addendum G) Motion was made by Trustee Hamilton to approve Audited University Statements for Fiscal Year Ended June 30, Motion was seconded by Trustee Spilker. Motion carried. Florida Gulf Coast University Foundation Independent Auditor s Report ( ) Vice President for Administrative Services and Finance Steve Magiera (Addendum H) Motion was made by Trustee Catti. Motion was seconded by Trustee Hamilton. Motion carried. Florida Gulf Coast University Financing Corporation Independent Auditor s Report ( ) Vice President for Administrative Services and Finance Steve Magiera - (Addendum I) Motion was made to approve Florida Gulf Coast University Financing Corporation Independent Auditor s Report by Trustee Felton. Motion was seconded by Trustee Cubillo. Motion carried. Regulation FGCU-PR9.005 Possession of Firearms and Weapons on University Property Vice President for Administrative Services and Finance Steve Magiera (Addendum J) Vice President Leonard stated that recently there was a lawsuit involving the University of North Florida, and the Appellate Court ruled that universities do not have the authority to regulate guns in vehicles. Therefore, our Regulation is being amended to be consistent with the law because that is the only opinion at the Appellate Court, we are bound to follow that and so we have stricken the one sentence in this Regulation that speaks to the possession of firearms in vehicles. Motion was made by Trustee Goodlette to approve Regulation FGCU-PR9.005 Possession of Firearms and Weapons on University Property. Motion was seconded by Trustee Catti. Motion carried. 15. Audit Committee Meeting Chair Robbie Roepstorff Action Item: Florida Gulf Coast University Operational Audit Report (No ) for Fiscal Year Ended June 30, 2013 Vice President for Administrative Services and Finance Steve Magiera (Addendum K) Motion was made by Trustee Little to approve Florida Gulf Coast University Operational Audit Report (No ) for Fiscal Year Ended June 30, Motion was seconded by Trustee Wells. Motion carried. 7

9 16. Old Business Chair Robbie Roepstorff There was no old business to come before the Board. 17. New Business Chair Robbie Roepstorff Chair Roepstorff stated that at the Board s December 12 conference call meeting, she appointed an Officers Nominating Sub-Committee for the purpose of bringing to the full Board a recommended slate of officers of Chair and Vice Chair for the term February 1, 2014 through January 31, She stated the members of the Officers Nominating Sub-Committee were Chair Ann Hamilton and Trustees Joe Catti, Shawn Felton, Dorene McShea and Russell Priddy. She then called on Sub-Committee Chair Hamilton for a report with the recommended slate of officers. Information Only: Report and Recommendation of FGCU Board of Trustees Officers Nominating Sub- Committee Sub-Committee Chair Ann Hamilton Chair Hamilton stated that Trustee Catti who has so ably served as Vice-Chair informed the Nominating Sub-Committee that current demands on his time necessitate his request to not be considered for reelection as a Board of Trustee Officer. Sub-Committee Chair Hamilton expressed the Board s appreciation to Trustee Catti for having served so capably as Vice Chair of our Board. She stated that the Sub-Committee voted unanimously to recommend Trustee Robbie Roepstorff as Board of Trustee Chair and Trustee Dudley Goodlette as Vice- Chair. Action Item: Election of Chair and Vice Chair for Term (February 1, 2014 through January 31, 2016) Chair Robbie Roepstorff Motion was made by Trustee Priddy to approve the Nominating Sub-Committee recommendation. Motion was seconded by Trustee Catti. Motion carried unanimously. 18. Appointment of Committee Chairs for Terms (February 1, 2014 through January 31, 2016) Chair Roepstorff Chair Roepstorff stated that in accordance with the Board s Bylaws, at this time the new Chair makes the Committee appointments. Chair Roepstorff stated that she would like to re-appoint Trustee Ann Hamilton as Chair of the Academic/Student/Faculty Affairs Committee and Trustee Rob Wells as the Chair of the Finance and Administration Committee. She asked that Trustee Little continue as liaison to the Foundation Board and that Trustee Priddy continue as liaison to the Financing Corporation. She stated our Board s Bylaws designate the Board Chair as the Chair of the Audit Committee, so she will continue in that position. President Bradshaw thanked the Board and congratulated the new slate of officers, and stated that the continuity of this action is very helpful. 19. Ms. Leonard stated that based on the information received in the Executive Session this morning she would like to recommend settlement of the Pamela Dong case in the amount of $150,000 and that President Bradshaw is authorized to execute a settlement agreement to that 8

10 effect. Motion was made by Trustee Klaas to approve the recommendation of settlement of the Pamela Dong case. Motion was seconded by Trustee Catti. Motion carried. Chair Roepstorff stated under New Business she would like to follow up on President Bradshaw s earlier remarks about last week s Board of Governors meeting. She stated that during Chair Hosseini s opening remarks, he announced a special initiative to ensure the wellplanned coordination and operation of the State University System. She stated to that end he asked each university board of trustees to create a special committee to conduct a stress test of the university s operations. She stated Chair Hosseini said that the BOG will be providing the boards of trustees with additional information on the stress test. Further, each university board will be reporting the results of the stress test to the BOG this fall. Chair Roepstorff stated that although we don t have all the details of the stress test at this time, she wants our Board to be ready to work. To this end, Chair Roepstorff stated she would like to as the following trustees if they would be willing to serve on the special Committee for the stress test: Trustee Goodlette, Trustee Hamilton, Trustee Wells, Trustee Felton, Trustee Priddy, and Trustee Spilker. All trustees asked accepted the request. Chair Roepstorff stated that she and President Bradshaw have discussed this matter, and agreed that Vice President and Chief of Staff Susan Evans should staff the Committee in her role as Board Liaison. Trustee Klaas stated that we have wonderful staff at FGCU and asked if we should supply the staff with more of the Board s view and thoughts on a regular basis. He asked if we should look at more committees such as long range planning. He would like to look at a dialogue regarding forming more committees. President Bradshaw stated we are here to assist with the Board s wishes. Trustee Little suggested the use of more workshops to enhance communications. Chair Roepstorff asked that staff members look at what we do now and how we might look at our Work Plan to see what is possible regarding this request. President Bradshaw stated we can accommodate any structure needed for committees and subcommittees. Trustee Wells suggested the use of workshops on the same day as we hold board meetings once a year. 20. Chair s Closing Remarks & Meeting Adjournment Chair Robbie Roepstorff Chair Roepstorff stated the next meeting is Tuesday, April 15. Meeting adjourned at 11:52 a.m. 9

11 ADDENDUMS: A. Minutes of Meeting on September 17, 2013 B. Minutes of Conference Call Meeting on October 24, 2013 C. Minutes of Conference Call Meeting on December 12, 2013 D. Resolution of Appreciation for Outgoing Trustee Scott Lutgert E. Finance/Budget Update F FGCU Legislative Priorities G. Audited University Financial Statements for Fiscal Year Ended June 30,2013 H. Florida Gulf Coast University Foundation Independent Auditor s Report ( ) I. Florida Gulf Coast University Financing Corporation Independent Auditor s Report ( ) J. Regulation FGCU-PR9.005 Possession of Firearms and Weapons on University Property K. Florida Gulf Coast University Operational Audit Report (No ) for Fiscal Year Ended June 30,

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