Productivity Bootcamp!

Transcription

1 Productivity Bootcamp!

2 What You ll Learn During This Workshop How to increase your productivity exponentially How to get more done in less time How I ve managed to build successful companies working part-time hours

3 Why Learn From Me? I am Leonie Dawson Australian Business Woman of the Year finalist Ausmumpreneur of the Year finalist Owner of three successful companies Homeschooler

4 How to get the most out of this workshop... Multi-tasking is a fallacy Solo focus Take notes on pen and paper Give yourself actionables with a deadline DO SOMETHING WITH THE INFORMATION IN THIS.

5 1. Set your goals. Keep them front of mind.

6 KNOW YOUR GOALS Use your workbook! Keep your business goals front of mind. Have a big goal (or three) that you have for that goal that you know off by heart. Have a big WHY: it will keep you going when things get tough (because they will!)

7 2. Know what you need to do to achieve your goal

8 KNOW WHAT YOU NEED TO DO Braindump EVERYTHING in your head out. Pen and paper works best for me. You can add into a digital list later if you need to.

9 KNOW WHAT YOU NEED TO DO: BUT DON T DO IT ALL DELETE This is the most important one of all, and needs to be undertaken FIRST. Does the task REALLY need to be done? Does it create profit? Does it fit with your business goals? Is it mission critical? If not DELETE. RELATED: Having work boundaries. Saying NO in order to stay focussed on your Hedgehog Concept. (See: Boundaries Bootcamp + Jim Collins Good To Great

10 KNOW WHAT YOU NEED TO DO: BUT DON T DO IT ALL AUTOMATE Can you use software to automatically (or semi-automatically) complete the task? Examples: Shopping cart provider (i.e. e-junkie or Infusionsoft) to automagically deliver e-products or provide info about products Zapier Use pre-existing reporting Social media scheduler (i.e. Meet Edgar) Calendar scheduler Have people contact you using forms with required information

11 KNOW WHAT YOU NEED TO DO: BUT DON T DO IT ALL SYSTEMATE Have written process of how to complete tasks so that you create standard service, it is faster to execute + you can easily delegate. Examples: Canned responses in FAQs on Contact Us page Every time a question comes up, pre-answer it on your website + add to your FAQs as well Treating yourself like a VA if you don t have one Recommended Course: Standard Operating Procedures

12 KNOW WHAT YOU NEED TO DO: BUT DON T DO IT ALL DELEGATE The very last option don t delegate things that can be deleted or automated! It costs MONEY to delegate - so make sure those tasks are absolutely critical to your business. Someone who doesn t require a learning curve VA s which charge in smaller blocks of time Know how long things take so you can measure it s on target! Recommended Course: Six Figure Team System

13 ONCE YOU VE KILLED OFF, AUTOMATED OR DELEGATED TASKS... Prioritise (highlighter) Add deadlines for each task Digitise if you need to Know exactly what you need to do next.

14 You have to slow down to speed up.

15 Create a system where you capture to do s as they come up. i.e. Notes on Phone or in your journal with a regular weekly calendar task to capture them. If you find yourself getting overwhelmed, go back through the same process of braindump, delete, systemate, automate, delegate + prioritise. If you still don t know what to prioritise, ask an accountability buddy if you can brainstorm it with them - it will become clear.

16 3. Kill off all distractions

17 KILL OFF DISTRACTIONS DO NOT DISTURB ZONE If you ve got kids, get yourself time when you are not interrupted. I used to go sit up a tree in the park with my laptop to get away from mine for an hour or two! Lock the door or escape to a cafe. Turn off your phone. Get rid of anything that stops you from mono-focussing.

18 KILL OFF DISTRACTIONS NO INTERNET Stop yourself from checking Facebook constantly by blocking internet (or parts of the internet) from your computer. Self Control app (Mac) Cold Turkey app (Windows) Going to a place that doesn t have wi-fi!

19 Declutter for focus

20 If you find yourself distracted or lacking focus - check your work place. Does it need decluttering or organising? Sometimes spending 5 minutes decluttering makes the rest of the hour more productive. DO NOT USE DECLUTTERING AS A DISTRACTION HOWEVER.

21 4. Create a prioritised to do list for each work session

22 DAILY TO DO LIST Prioritise your top 3 with a highlighter and number their order Find your sweet spot of the length of your list. I find I need a longer list to do more, even if I don t get through it. A short list bores me. A long list may overwhelm you or bore you self-awareness is key!

23 5. Use your Four Tendencies strengths.

24 FOUR TYPES OF PEOPLE Obligers Upholders Meet outer expectations, but struggle to meet expectations they impose on themselves. Respond readily to outer and inner expectations. Rebels Resist all expectations, outer and inner alike. Questioners Question all expectations; they ll meet an expectation if they think it makes sense--essentially, they make all expectations into inner expectations.

25 HOW TO WORK YOUR TENDENCY Obligers Upholders Outer accountability (i.e. mastermind, buddy or coach) Set clear goals, and redirect if things don t go to plan. Rebels Remind yourself of your big why + your decision to pursue the goal. Questioners Set deadlines or limitations around researching options.

26 Take the quiz.

27 6. Wild Donkey Technique

28 Wild Donkey Technique Set projects with short, sharp deadlines. Pour everything you have into it until it s done + out. Example: DYB was created in 2 months, 3000 words a day.

29 7. Do NOT spend your time second-guessing yourself.

30 STOP WASTING YOUR TIME SECOND-GUESSING It s not your job to second-guess yourself. Your job is to create, share + build your business. Anything else is an ineffective use of your time.

31 8. Take time off.

32 WANT TO DO MORE? Have boundaries Have no work times each day Practice Sabbath/take a weekend Have hobbies outside of business Take holidays Get a fucking life.

33 ROUNDING IT UP

34 PRODUCTIVITY BOOTCAMP CHECKLIST Set your goals Know what you need to do Delete, automate, systemate, delegate Prioritise + deadline Kill off all distractions Create a prioritised to do list for each work session Use your Four Tendencies strengths Wild Donkey technique Do NOT spend your time second-guessing yourself

35 Thanks! Any AHA! moments? Share it in the Facebook group!