Letters of Introduction (i.e. Resume Cover Letters)

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1 Letters of Introduction (i.e. Resume Cover Letters) Who Needs a Cover Letter? Everyone who sends out a resume does! Even if the cover letter never "came up" in conversation or wasn't mentioned in an advertisement, it's expected that you will write one. Don't give the person screening the resumes a second to entertain the thought: "But how can this person help US?" Your cover letter will answer that question in your own words. Your resume will also answer that question but in a somewhat more rigid format. A cover letter can make or break the possibility that your resume will be read. If it s sloppy or not appropriate, your resume will not be read (no matter how good it is or how qualified you are for the job). What Makes a Good Cover Letter? No more than 3-5 paragraphs long and to the point. No spelling or typing errors. Not even one. One that is tailored to the specific company and job (if possible). Address it to the person who can hire you. Resumes sent to the personnel department may get lost in a pile. If you can find out (through networking and researching) exactly who is making the hiring decision, address the letter to that person. Be sure the name is spelled correctly and the title is correct. A touch of formality is good too: address the person as "Mr.," "Ms.," "Mrs.," "Miss," "Dr.," or "Professor." Write it in your own words so that it sounds like you--not like something out of a book. Employers are looking for knowledge, enthusiasm, focus. Show that you know something about the company and the industry. This is where your research comes in. Don't go overboard--just make it clear that you didn't pick this company out of the phone book. You know who they are, what they do and that you have chosen them! Should not just repeat the information in your resume. Give your employer the reasons why they should hire you in your own words. What Else Should I Remember? If you write at the end of the letter that you will follow up, then follow up! This shows followthrough and lets an employer know that you will keep your promise. Don t get fancy with fonts and graphics. Keep it simple and professional, just like your resume. Get someone else to look at it and proofread for content and grammar/spelling. Keep it upbeat and positive!

2 Note on this template: you may choose to format your resume and letter in the same general style so that they look like they belong together. Cover Letter Template Your name Mailing address City, state, and zip Telephone number(s) address Today s date Kesha Moody Program Coordinator Apple Inc. Volt Technical Resources 2911 Laguna Boulevard MS 217-VLT Elk Grove, California, Dear Mrs. Moody Start your letter with an attention grabber a statement that establishes a connection with your reader. Briefly say what job you are applying for. The mid-section of your letter should be one or two short paragraphs that make relevant points about your qualifications. You should not summarize your resume! You may incorporate a column or bullet point format here. Your last paragraph should initiate action by explaining what you will do next (e.g., call the employer) and/or encourage the reader to contact you to set up an interview. Close by saying thank you. Sincerely yours, Your handwritten signature Your name (typed) Enclosure: resume

3 Cover Letter Samples for Discussion Dear Madam/Sir: I read with interest your advertisement seeking an advertising sales professional, as I believe I possess the attributes necessary to make the role a success. As you will see from my resume, I have a proven track record in advertising sales as well as selling to all levels of management in the tourist/hospitality/travel sector in 14 different countries. Adept at leading a team or working as part of a team, I am also an enthusiastic self-starter able to work from home. I have initiative and loads of drive. My personal motto is: "Never give up". Technical skills include telephone and face-to-face selling, Word, Outlook and Excel software proficiency and strong communication skills. I hope to have an opportunity to meet with you to discuss how I could contribute to your team. Yours sincerely, Bill Smith Dear Mrs. Davidson, I am writing in response to your advertisement seeking a customer services manager to run XYZ Car Dealership's service center. As you will see from my enclosed/accompanying resume, my skills and experience are a good match for the position you are now trying to fill. Of particular relevance is my five years experience working in a similar role and the award I received for excellence in customer service. I'm aware of the high value XYZ Car Dealership places on service and believe I share the same philosophy on customer care. I look forward to having an opportunity to meet with you to discuss how I could contribute to your team. Yours sincerely, Jason Brown

4 Dear Mr. Randall, There s a reason why: Friends hand me the dinner bill to divvy up My checkbook always balances at the end of each month My three kids are never late for events Community groups look to me to organize events I m a detail person the kind of person you need as your administrative assistant. For the last five years, I ve handled all the scheduling, finances, and logistics for my family of five. It s time for me to get back into the corporate work force and put my organizational talents to use there. I ll contact you in the next few days to see if you or one of your associates needs an assistant. Thank you! Kimberly Lee Enclosure: resume Dear Mr. Mitchell, As an avid skater on both blades and wheels, I can t imagine a better job than sharing my enthusiasm with your customers. When I saw your ad in the Boise News for a junior sales associate, I immediately put together the attached resume to send you. Please consider me for the position. I am available for interviews any day during spring break next week. I ll give you a call to see when you can meet with me. Thank you! Andrew Parsons Enclosure:resume

5 Creating a Cover Letter-Evaluation Rubric Use this rubric as a self assessment tool. Evaluate your Cover Letter using these descriptions. Cover letter should get you the interview. GOOD JOB! 3 Cover letter could land you an interview. This is an average letter (borderline case.) 2 Cover letter needs significant improvement and would be discarded during screening 1 Business format and overall quality of writing ability This letter uses correct business format with date and addresses at the top, and a signature at the bottom. This letter is clear and concise, and grammatically correct. There are no spelling errors. This letter uses correct business format with date and addresses at the top, and a signature at the bottom. There are minimal grammar and spelling errors. This letter is decent in content but does not convince an employer to call. Business formatting is not used in this letter. There is no address or date at the top. This letter is not signed. There are multiple grammar and spelling errors. The content of this letter does not make sense to the reader. Section 1: Introduction This section identifies the position you are applying for. You have described how you heard about the opening. This section identifies why you are interested in this job. Wording is creative and catches an employer s attention quickly. This section identifies the position you are seeking. This letter does not describe how you heard about the opening. You vaguely describe why you are interested in this job. This section is bland and might not catch someone s attention fast enough. This section does not clearly identify what position you are seeking. There is no description of how you heard about the position or why you are interested. This letter definitely will not grab an employer s attention and keep them reading. Section 2: Identification of skills and experiences as related to position This letter identifies one or two of your strongest qualifications and clearly relates how these skills apply to the job at hand. This letter explains specifically why you are interested in this position and this type of job, company, and/or location. This letter identifies one of your qualifications but it is not related to the position at hand. This letter restates what is on your resume with minimal additional information. You explain why you are interested in this position but you are still too vague. This letter does not discuss any relevant qualifications. You have not related your skills to the job you are applying for. This letter does not state why you are interested in this position, company, and/or location. Section 3: Closing This letter refers the reader to your resume or any other enclosed documents. This letter thanks the reader for taking time to read this letter. You are assertive as you describe how you will follow up with the employer in a stated time period. You thank the reader for taking time to read this letter. You do not refer the reader to your resume or application materials. This letter assumes that the employer will contact you to follow up. This letter does not thank the reader for taking time to review this letter. There is no reference to a resume or other materials. This letter does not mention any plan for follow up.

3 Thank them for their time State enthusiasm to have an interview Specify how to reach you, cell or . Cover Letter Guide. Paragraph.

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