The Job - The Offer, Tips & Professional Conduct. ENGT-2000 Professional Development

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Beverly Green
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1 The Job - The Offer, Tips & Professional Conduct ENGT-2000 Professional Development 1

2 You Got an Offer!! Now what? An initial contact (verbal offer) may be made by phone informing you that an offer will be extended to you. Some details such as wages, benefits, start date and location may be discussed. Written offers may either be in the form of a letter in the mail/fedex or an attachment. Additional paperwork may also be included (drug testing, background checks, right to work, etc.) 2

3 Considerations What should you consider when deciding upon an offer. Salary, benefits, relocation assistance, other perks Office location (Cost of living, traffic, etc.) Position duties Ability to move up in company Make a plus/minus listing of everything!!! Seek other opinions about the offer. 3

4 Negotiations Co-ops don t have much leverage Entry-level grads have a bit more Can t get what you want unless you ask Larger companies may say take it or leave it! 4

5 Negotiations Never assume rules can t be bent: Relocation costs Right fit for position Can t start exactly when needed If company bends over backwards to address your concerns, be ready to accept the offer!!! 5

6 Turning Down an Offer If you have more than one you can t accept them all!! Be diplomatic! Don t burn bridges when saying no. Don t be too specific in your reason. The position didn t seem like a good fit. I need to delay my co-op for a term. I ve made another commitment. I need to take courses only offered next term. 6

7 Accepting an Offer Contact the company to alert them you have accepted and are returning the signed letter and other required info. Contact other firms who may have extended or shown interest in you to inform them that you are off the market. Get to work on any required testing, training, information items ASAP!!! 7

8 On the Job What Companies Want Companies aren t going to give you the keys to a new project and say Here you go! Companies don t expect a lot from co-ops Companies however do expect: -Positive Attitude -Confidence -Proficiency in Field of Study -Flexibility -Communication Skills (oral & written) -Interpersonal Skills -Teamwork -Critical Thinking and Problem Solving Skills -Self-motivation -Leadership 8

9 While on the Job Maintain a good attendance record Be on time and work required hours Orient yourself to the new environment as quickly as you can Learn how the system works and follow it Adapt to written and verbal communication styles Speak proper English avoid slang, etc. Learn safety rules and obey them 9

While on the Job Be able to take suggestions and criticism from people Establish good work habits Keep records of assignments given Pay special attention to detail A job well done is evidence of your

10 While on the Job Be able to take suggestions and criticism from people Establish good work habits Keep records of assignments given Pay special attention to detail A job well done is evidence of your ability and readiness for more complex tasks Excellence and enthusiasm balanced with the ability to learn through constructive criticism, usually result in assignments with increased responsibility 10

11 What NOT TO DO! DO NOT: Make personal phone calls while at work. Don t be a text-aholic. DO NOT: Search the internet - unless it is part of your job No obscene sites! DO NOT: Fall asleep at your desk DO NOT: Conduct yourself like a party animal during off hours. NEVER: Come to work intoxicated! DO NOT: Give the hint of being dishonest - it could ruin your career! 11

12 Expected Behavior BE RELIABLE Be to work on time, don t miss work If you are forced to miss work for some reason out of your control, call work ASAP BE WILLING TO WORK Do your job - go above and beyond what is asked of you Volunteer to do extra things to help everyone around you get the job done 12

13 Expected Behavior BE RESPECTFUL Show respect for company, boss and fellow employees KEEP JOB SEPARATE FROM SOCIAL AND PERSONAL LIFE Don t make dates in the office or take up your boss s or co-workers time with discussions of your personal life 13

14 Safety in the Workplace Follow company policies regarding safety in the workplace Wear safety glasses, hearing protection, protective clothing, gloves, hats, lab coats, etc. Stay clear distance from dangerous equipment and machinery Do not put hands where they shouldn t be! Not even as a joke! If there is a safety violation, you must bring to supervisor s attention ASAP! 14

15 Safety in the Workplace Safety is very important for a number of reasons: Your health and well-being are the most important! Violations could result in fines to your company. Every day there are thousands of lawsuits filed by individuals and companies regarding safety - or lack of safety in the workplace. We need you to be very cognizant of this important issue. Be Safe!!!!! 15

$Expected Behavior and Co-op Violation of any of the co-op guidelines may result in a no credit grade for your co-op experience if the violation is serious If the infraction is severe, you may not be$

16 Expected Behavior and Co-op Violation of any of the co-op guidelines may result in a no credit grade for your co-op experience if the violation is serious If the infraction is severe, you may not be allowed to co-op again until remedial action is taken The student will be expected to write a letter of apology to the company if the infraction involved inappropriate behavior University conduct policies apply to students out on co-op 16

17 Expected Behavior & Full-time Work When you take a full-time position things are more serious. Violation of any of these guidelines could result in: Discipline Loss of work/pay Termination 17

18 Become an Outstanding Employee - Start Early After you accept an offer, contact your future boss before your start date: Ask if there are any skills or tools you can learn prior to your arrival Ask if there is a project you can prepare for by reading plans, specs or manuals It shows initiative Allows you to hit the ground running 18

19 Become an Outstanding Employee Aim to be better than regular employees Don t act like an assistant, co-op or entrylevel employee. As far as you feel comfortable try to act like a full-time employee. Make every effort to stand on your own as you complete your assignments 19

20 Become an Outstanding Employee Look Organized & Professional Show up on time Stay groomed and professionally dressed Keep your work area organized & clean Document your work efforts keep a work diary/time log of what you have accomplished on a daily basis. Be productive by getting things done!! 20

21 Become an Outstanding Employee Remember Names You can greet people as you walk around Use names immediately that you learn It helps expand your circle of colleagues beyond your immediate work connections The more people you know, the better chance you have to get your next co-op or entry-level job. 21

22 Become an Outstanding Employee Take Responsibility Engineers manage their time by ignoring requests. If you are looking for help, don t wait for it to come to you. After a contact for help, follow up! Get your contact to help you, delegate it or say they can t help. Don t get strung along. Try different communication modes. You can t use someone else s excuses for your excuse to not get your work completed. 22

23 Co-op: The Exit Interview Both you and your supervisor will fill out an evaluation form based on your co-op experience The forms are available online at the UT ECDC website Make copies for yourself for reference This must be done in the weeks before you complete your co-op assignment 23

24 Co-op: The Exit Interview Be professional in any writing: Student quote from evaluation, I can t wait to get the heck away from this dumb company, these stupid people, and this awful town. In a professional environment, one dumb sentence could ruin it for you It could also be a violation of the Co-op Behavior Policy 24

25 Things to Remember You are representing YOURSELF as well as the UNIVERSITY of TOLEDO! YOUR REPUTATION as well as the University of Toledo's REPUTATION will be on the line if you do not succeed! People read what you write and it is important that you be professional in all communications and circumstances Make yourself proud! Be a great representative for UT! Do a good job! Learn a lot! 25

26 Cell Phone Break One minute text message break 26

Starting Your New Job Like a Rock Star: The Unwritten Rules. Lisa Holmstrom Former People Manager, Roche, San Francisco, CA

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