MDI/ESTATE/PGPM HOSTEL FURNITURE/ , May Sub: Supplying of Furniture for PGPM Student Hostel at MDI Campus, Gurgaon
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1 MDI/ESTATE/PGPM HOSTEL FURNITURE/ , May 2015 Dear Sir, Sub: Supplying of Furniture for PGPM Student Hostel at MDI Campus, Gurgaon Sealed quotations are invited for supplying of wooden furniture for PGPM Student Hostel at MDI Campus, Gurgaon. The quotations should be submitted in a sealed cover addressed to: The Resident Engineer Management Development Institute Mehrauli Road Sukhrali Gurgaon, Haryana On or before 1500 hrs. on the 19 th May The rates quoted should be inclusive of all labour material, Octroi, Cartage etc. Brief specification and schedule of quantities are enclosed at Appendix A. 2. Terms & conditions are as under: (i) (ii) (iii) (iv) (v) (vi) (vii) The rates quoted should be inclusive of all types of taxes. No Forms C or D Forms shall be supplied by the Institute. The furniture will be supplied at MDI Campus and nothing extra shall be paid for the cartage, packing, forwarding, Octroi etc. All the furniture ordered will be supplied within 60 days of the confirmed order in writing by the Institute. One sample furniture (before and after polish) shall be got approved from the Institute before taking up bulk manufacturing of furniture. s should be quoted for items as per schedule of quantities enclosed at Appendix 'A'. Noting extra shall be paid for placing of furniture at site. Earnest money deposit of Rs.25, 000 / - (Rs. Twenty Five thousand only) favoring Management Development Institute through Demand Draft payable at Delhi or Gurgaon shall be enclosed with the quotation (cheques shall not be accepted and party's tender / quotation shall be rejected forthwith with out EMD). The earnest money deposit of the successful supplier will be retained by MDI as security deposit which will only be released after 90 days of receipt of the full supply ordered.
2 (viii) (ix) (x) (xi) (xii) (xiii) No advance payment / mobilization advance for the supply of furniture will be paid by the Institute. However, running account payment shall be considered on submission of bill by the supplier. In case the full quantity of furniture is not supplied within the date stipulated penalty shall be imposed Rs / - each day of delay subject to a maximum of Rs. 50, 000 / - (Rs fifty thousand only). However, Director, MDI shall be empowered to grant extension of time on valid grounds. Before quoting the rate, the supplier may ascertain the requirement(s) and design of furniture (sample available in the Institute) for the purpose supplier may visit the MDI Campus. The quoted price shall be firm throughout the currency of the supply and is not subject to escalation due to any reason whatsoever. In case any item is found to be defective / substandard, the same shall be rejected and shall not be paid for such items shall be removed from the site immediately. 80% (eighty percent) of the value of items supplied shall be paid on delivery of items in the campus and 10% of supply value on completion of laying / placing in position. Balance 10% of supply value shall be released after 30 days on satisfactory commissioning of all items. 3. Technical Specifications (i) (ii) (iii) (iv) (v) (vi) (vii) (viii) (ix) The MDI would like to have the facility to move the furniture in the lecture halls to be able to make different sitting arrangements. The Caster wheels should be heavy duty to be able to sustain the weight furniture and should have guarantee of free replacement for 5 years. A sample of every item of furniture shall be submitted for approval before bulk manufacturing. Approved samples shall be used as standard of finish and workmanship. Good quality teak wood timber shall only be used for the furniture to be supplied. It shall be best of its kind as set out in section - carpentry and joinery well seasoned and kiln dried with a moisture content of 12 A nominal A + 2% for teak wood. It shall be matched for colour and grain free from work holes, loose or dead knots or other defects and sawn die square. Plywood / block shall be of premium quality, resin bonded CWR brand, weather proof, close grained plywood suitable for veneering, painting or bonding plastic laminate as require. Exposed edges of plywood block boards shall be finished with a strip of solid wood, tongued and grooved and glued. The ply board shall be of brand name DURIAN / NATIONAL / MYSORE. LAMINATION SHALL BE FORMICA / DECOLUM / GREENLAM / NEOLUXE BRAND of 1.00 mm thickness. Grain directions of wood grain laminated sheeting shall be as follows. Length wise on horizontal surfaces. Vertical on vertical surface. Horizontal on edges top surfaces and shelves. All joints shall be standard mortise and tenon, dowel, overall cross halved, mitered tongue and grooved and rebated. Nailed butt joints will not be permitted. ISI approved adhesives shall be used for the carpentry and joinery work. Timber veneers shall be finished by the application of two coats of an acid catalyzed clear melamine. The finish shall be a satin, semi gloss finish. The lacquer shall be applied evenly by spraying to give an even coat to the veneer surface. Cushion vents shall be provided at the back or underside of all seat cushions in sufficient number to allow air to escape easily and prevent from scams. Stained spirit polish with melamine finish for wood work shall be carried out wherever polishing is specified.
3 (x) (xi) (xii) MDI shall have the right to expose the furniture for inspection purpose. Supplier has to repair the same at his own cost. Supplier shall make all arrangements for inspection at their workshop as and when asked by MDI. All hardware fittings, knob, ball catcher brass should be Haffle / Godrej / door set The quantities indicated in the schedule of quantities are approximate only. The quantities can be increased or decreased or totally deleted while placing order by the Institute. Payment shall be made to the actual quantity of furniture supplied at site. 4. MDI reserve the right to accept or reject any or all the quotations without assigning any reason whatsoever. Thanking you, Yours faithfully, Encl: Annexure (Subhash Chand) Resident Engineer
4 Annexure A I SCHEDULE OF QUANTITIES OF FURNITURE FOR PGPM Student Hostel S.No BRIEF SPECIFICATION Qty. Uni t Wooden Bed 1. Supplying of single beds of size 6'-4 1/2" X 3' -0" made of 1-1/2" X 1-1/2" teak wood legs with 1" X 5" cross members, 2-1/2" X 1-1/2" hard wood spanning members (3 ) fixed with 19 mm thick 160 commercial ply on the top. The head board to have 19 mm thick OST ply as in fill, 1-1/2" X 1-1/2" curved teak wood member on head rest board. The entire unit to be polished with French polish melamine finish. 2 Study Table Supplying of study table of size 3'-6" X 2'-0"X 2'-6" with 19 mm thick commercial board faced with 1.00 mm thick laminate of choice shade with 2" x 3/4" teak wood border/moulding all around the top with foot rest 2-1/2" X 1"and 2 drawers with 19 mm OST board ( 2 small and 1 big), 2 Godrej drawer locks and two wooden knobs. One sliding tray for key board of computer 26 long and one open box above foot rest for placing the CPU also to be made. The entire unit to be finished in French polish with melamine finish 3 Study Chair Supplying of study chair of approx. size 18-1/2" X 19" without arm consisting of 3-3/4 " X 1" thick good quality teak wood members with (4") or 10 mm thick foam cushion to be fixed inside the seat frame of 3-3/4" X 1" upholstered with cloth fabric of rate not less than Rs.150 to Rs.200 per meter, fixed on 12 mm commercial ply. All the teak wood exposed members to be French polished with melamine finish. 4 Book Shelf Supplying book shelf of size of 3'X2' X 6-3/4" made out of 19 mm thick OST board with center shelf of 19 mm thick commercial board with front open 6 mm thick commercial ply fixed on its back side. Teak wood lipping 19 mm X 2 mm to be fixed on exposed edges. All exposed surface to be French polished with melamine finish. 5 Key Board Supply of key board open type without shutter of size 4-0 X 3-6 with 60 key hooks. TOTAL ( Rs.) Amount (Signature of Contractor)
5 Annexure A II Providing & Installation of Curtains in PGPM Student Hostel SL Drapery Rod BRIEF SPECIFICATION Qty. Unit Providing and fixing of drapery rod of 25 mm dia of make. Vista Cloth Curtain Providing and fixing of cloth curtains of good quality design including plastic rings/runners etc. complete basic rate of curtain cloth shall not be less than Rs.200/-mtr. And cloth should be got approved before stitching. only 300 mtr. Mtr Mtr Amount (for one curtain piece, standard width of 1.20 mtr. May be assumed while quoting) only finished length shall be measured for payment. (Signature of Contractor)
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