AGENDA Special Council Meeting Wednesday, April 12, 2017 Council Chambers 7:00 PM

Transcription

1 1. 2. CALL TO ORDER ADOPTION OF THE AGENDA AGENDA Special Council Meeting Wednesday, April 12, 2017 Council Chambers 7:00 PM BE IT RESOLVED THAT the Special Council Meeting agenda of April 12, 2017, be adopted as circulated. Page DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF BUSINESS 4.1 Eastern Ontario Regional Network (EORN) Presentation - High Speed Broadband Mr. David Fell, Chief Executive Officer Ms. Lisa Severson, Communications / Stakeholder Relations Officer Ms. Paula Preston, Access Engineer BE IT RESOLVED THAT the presentation by Mr. David Fell, Ms. Lisa Severson and Ms. Paula Preston of the Eastern Ontario Regional Network, be received DR RFPs Public Final LH RFP Public Final Technology Primer v2 CLOSED SESSION BE IT RESOLVED THAT Council move into a Closed Session at PM to address a matter in accordance with Section 239(2) of the Municipal Act, 2001 pertaining to: (2) A meeting or part of a meeting may be closed to the public if the subject matter being considered is: Page 1 of 37

2 (a) the security of the property of the municipality or local board; (b) personal matters about an identifiable individual, including municipal or local board employees; (c) a proposed or pending acquisition or disposition of land by the municipality or local board; (d) labour relations or employee negotiations; (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (g) a matter in respect of which a council, board, committee or other body may hold a closed meeting under another Act. 2001, c. 25, s. 239 (2); regarding: Correspondence from Mr. Jim Ayres, James M. Ayres / Scott G. Lemke, Barristers & Solicitors regarding the Canadian Nuclear Laboratory Near Surface Disposal Facility Environmental Impact Study, and Negotiations and Interest Arbitration between the Town of Deep River and the Deep River Professional Firefighters Association, Grievances and Organizational Structure, 5.1 Correspondence from Mr. Jim Ayres of James M. Ayres / Scott G. Lemke, Barristers & Solicitors regarding the Canadian Nuclear Laboratory Near Surface Disposal Facility Environmental Impact Study. (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose. 5.2 Negotiations and Interest Arbitration between the Town of Deep River and the Deep River Professional Firefighters Association, Deep River Fire Association Grievances, and Deep River Fire Organizational Structure. (a) the security of the property of the municipality or local board; (b) personal matters about an identifiable individual, including municipal or local board employees; and (d) labour relations or employee negotiations MATTERS FROM CLOSED SESSION CONFIRMATORY BY-LAW 7.1 By-law Number BE IT RESOLVED THAT the following by-law be read a first, second and third time, numbered, passed, signed by the Mayor and the Clerk and the Seal of the Corporation be affixed thereto; By-law Number A by-law to confirm the proceedings of the Council of the Town of Deep River at the Special Meeting held on April 12, Confirmatory By-law - April 12, 2017 Page 2 of 37

3 ADJOURNMENT BE IT RESOLVED THAT Council hereby adjourns the Special Council Meeting held this 12th day of April, 2017 at PM. Page 3 of 37

4 Town of Deep River Broadband & Wi-Fi RFP Recommendations Public April 12, 2017 Final Page 4 of 37

5 RFP Objective Original direction from Councils: THAT Council authorizes EORN to issue a Request for Proposal for a Public-Private Partnership for the Provision of High Speed Internet Services throughout the Town of Deep River Page 5 of 37 Similar Direction from Town of Laurentian Hills

6 RFP Objective - Broadband Joint RFP with Town of Deep River and the Town of Laurentian Hills Broadband Internet to the Town of Deep River and neighbouring communities in Laurentian Hills Aspirational 200/200 Mbps At least 50/10 Mbps (CRTC objective by 2021) Technology neutral Page 6 of 37 Focus Deep River Chalk River 5 sub-divisions McKee Gutzman-Legere Mountainview Miller Road Chalk River N Ottawa St

7 Procurement - Broadband Responses received from: Cogeco North Frontenac Telephone Company North Renfrew Telephone Company Analyzed by the EORN review team, with questions submitted to all proponents All proponents were interviewed February Page 7 of 37

8 Scoring Methodology - Broadband All proponents were evaluated and then scored using the scoring matrix as published in the RFP Category Weighting Company Qualifications 10 Technical 45 Financial 30 Customer Service 15 Total 100 Page 8 of 37

9 Municipal Wi-Fi RFP Separate RFP initiated as part of the Council Directive provision of high speed services throughout the Town of Deep River Objectives Select proponent to provide public Wi-Fi to the downtown core and Town Hall offices Understand the requirements to scope additional services to other public areas in the town such as the arena complex Page 9 of 37

10 Procurement Muni Wi-Fi Responses received from: Cogeco Integra Storm WCCT Page 10 of 37 Analyzed by the EORN review team, with questions submitted to all proponents All proponents were interviewed February 13 & 14

11 Scoring Methodology Muni Wifi All proponents were evaluated and then scored using the scoring matrix as published in the RFP Category Weighting Company Qualifications 10 Technical 35 Financial 30 Design & Operations Support 25 Total 100 Page 11 of 37

12 Results Results and recommendations to be discussed in camera Thankyou Page 12 of 37

13 Laurentian Hills Broadband RFP Recommendations Public April 12, 2017 Final Page 13 of 37

14 RFP Objective Original direction from Council: THAT Council authorizes EORN to issue a Request for Proposal for a Public-Private Partnership for the Provision of High Speed Internet Services throughout the Town of Laurentian Hills Page 14 of 37 Similar Direction from Town of Deep River

15 RFP Objective - Broadband Joint RFP with Town of Deep River and the Town of Laurentian Hills Broadband Internet to the Town of Deep River and neighbouring communities in Laurentian Hills Aspirational 200/200 Mbps At least 50/10 Mbps (CRTC objective by 2021) Technology neutral Page 15 of 37 Focus Deep River Chalk River 5 sub-divisions McKee Gutzman-Legere Mountainview Miller Road Chalk River N Ottawa St

16 Procurement - Broadband Responses received from: Cogeco North Frontenac Telephone Company North Renfrew Telephone Company Analyzed by the EORN review team, with questions submitted to all proponents All proponents were interviewed February Page 16 of 37

17 Scoring Methodology - Broadband All proponents were evaluated and then scored using the scoring matrix as published in the RFP Category Weighting Company Qualifications 10 Technical 45 Financial 30 Customer Service 15 Total 100 Page 17 of 37

18 Results Results and recommendations to be discussed in camera Thankyou Page 18 of 37

19 Technology Primer Introduction to Broadband Technologies March 2017 Page 19 of 37

20 Page 20 of 37 Technology Primer

21 Global Internet Growth Page 21 of 37 Canadian growth tracks global demand

22 Speed Descriptions Download Speed Types of Usage Page 22 of Mbps Single User Basic Service Web Browsing Music Streaming 6-10 Mbps Online Gaming (1-2 users) Mbps Basic Family 2-3 users High Def TV Streaming Mbps Multi-Use & More Typical Urban Speeds 50+ Mbps Urban Objectives 200 Mbps Symmetrical Project Objective File Sharing (small) Internet TV (1 user) Video Streaming (1-2 users 2-3 higher demand users Smart Home Applications (surveillance etc) Higher Upload Speeds (sending from your home) Future Proof ( 15 year window?????)

23 Technology Primer Service Technology Description Speeds Characteristics Mobile Wireless (Cell) Radio from tower to mobile device such as Cell Phone Generally 5-10/0.5 Mbps on LTE Up to 25 Mbps Very dependent on number of users on the local tower Fixed Wireless Radio from tower to fixed device (antenna/modem) Line of sight 1.5/0.2 to 25/5 Mbps depending on radio technology Dependent on # of users on tower Modem & tower radio locked to same frequency WiFi - Home Wireless router in your home services PCs, tablets & enabled devices Limited by speed of internet service Limited to 50 meter radius generally Unlicensed spectrum of 2.4 or 5 GHz Page 23 of 37 WiFi - Municipal Multiple Radios services PCs, tablets & enabled devices in Public spaces Determined by Municipal Strategy Uses same technology as Home Wifi but equipment engineered for public use

24 Technology Primer Service Technology Speeds Characteristics DSL - ADSL - VDSL Uses copper telephone wires 1.5/0.2 to 50/10 Mbps Speed varies based on distance to Equipment (either CO or remote) Fibre to the Home (FTTH) End to end fibre to house or business Up to 1 Gbps Fully scalable no loading issues Hybrid Fibre Coax Fibre to neighbourhood pedestal shared coax cable to house or businesses Up to 60/10 Mbps Possibly higher Speed will vary based on load/number of users on shared cable Satellite Radio from satellite to dish on house or business 300/100 kbps to? 25/10 Mbps - Speed varies based on number of users on satellite - Currently over capacity Page 24 of 37

25 Mobile Radios Fibre PoP Page 25 of 37 Radio Backhaul Fibre Transport to Internet

26 Fixed Wireless Radio Radios Could utilise silos, water towers, and other infrastructure Subscriber Fibre PoP Page 26 of 37 Radio Backhaul Fibre Transport to Internet

27 Coax or Fibre FIBRE CABLE multi strand Page 27 of 37

28 Page 28 of 37 Fibre to the X

29 Fibre to the Home GPON Internet CO GPON Dedicated lines Easily scalable to meet load Page 29 of 37 Can offer 1 Gbps speeds

30 Coax distribution not a symmetric service, but typically 60/10 available Page 30 of 37 Shared amongst the subdivision, can be split into smaller groups

31 Wi-Fi Internet Service from a Provider Internet Modem Wireless Router or Access Point Page 31 of 37 Modem and router are often combined in residential deployments Ceiling mounted

32 How Wi-Fi works A good analogy is a cordless phones. Telephone Internet Company Page 32 of 37 A gateway to the Telephone System Internet. Its allows free two-way communication Communication type: One to one device Many devices. Connectivity depends on distance from Phone base. Access Point (Wi-Fi base).

33 Evolution from Cordless Phones More than one radio/antenna. Allows different types of communication: Voice call. Videoconference. Browsing. 5 Ghz 2.4 Ghz Internet Page 33 of 37 Access Point (AP)

34 Wi-Fi gear and devices Access Points Indoor or outdoor Wi-Fi Devices Security/Traffic Cameras Outdoor AP 5 Ghz Weather Stations 2.4 Ghz Any Type of Sensors Page 34 of 37 Internet Indoor AP More APs & Devices = Increase Internet connection Residents & Visitors

35 Wi-Fi Radios Wi-Fi APs can have radios in 2.4 and/or 5 Ghz bands. A radio has an associated name. Pipes are a good analogy for Wi-Fi radios. A 2.4 pipe carries less water flow capacity than a 5 pipe. Wi-Fi APs could work simultaneous in both bands. 2.4 Ghz radios could serve 15-25* concurrent devices. 5 Ghz radios could serve 40-70* concurrent devices. * Reference only, configuration depended. 2/3 of certified devices work in both bands. (Source: Wi-Fi Alliance) 2.4 Ghz band is crowded, so More radio interference with: Microwaves Old Cordless Phones. Less Water Flow Capacity = Lower download speed. 5 Ghz 2.4 Ghz Access Point (AP) Page 35 of 37 Trend is to use 5Ghz band that allows higher speeds.

36 Wi-Fi What is? is a family standards maintained by IEEE (Institute of Electrical, and Electronics Engineers). In simple terms standard defines: Band(s) of operation. Speed. Range. Page 36 of n & ac are currently used in Public Wi-Fi deployments ac is preferable but more expensive to deploy.

37 BY-LAW NUMBER A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL OF THE TOWN OF DEEP RIVER AT THE SPECIAL MEETING HELD ON APRIL 12, WHEREAS Subsection 5(1) of the Municipal Act, 2001, S.O. 2001, Chapter 25, as amended, provides that the powers of a municipal corporation are to be exercised by its Council; AND WHEREAS Subsection 5(3) of the said Municipal Act provides that the powers of every Council are to be exercised by by-law; AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of Deep River at this meeting be confirmed and adopted by by-law; NOW THEREFORE BE IT RESOLVED THAT THE COUNCIL OF THE CORPORATION OF THE TOWN OF DEEP RIVER ENACTS AS FOLLOWS: 1 The actions of the Council of the Town of Deep River in respect of each motion passed and other actions taken by the Council of the Town of Deep River at this meeting are hereby adopted and confirmed as if all such proceedings were expressly embodied in this by-law. 2 The Mayor and Councillors of the Town of Deep River are hereby authorized and directed to do all things necessary to give effect to the actions of the Council of the Town of Deep River referred to in the preceding section. 3 The Mayor and the Clerk are hereby authorized to execute all documents necessary on behalf of the Council and to affix thereto the corporate seal of the Town of Deep River. 4 This by-law comes into force upon adoption by Council of the Town of Deep River. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 12 TH, DAY OF APRIL, JOAN LOUGHEED, MAYOR RICHARD MCGEE, CLERK Page 37 of 37