Planning Your Communications

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1 Planning Your Communications How the ICS-217A and the ICS-205 work together to make Incident Communications run smoothly. 18 th Annual MI Section Family Outing July 9, 2016 Chuck Cribley, WA8LQD and Dave Wallick, N8LBF

2 ICS Forms? Huh?? NIMS / ICS Common terminology Concise & clear exchange of information We need a 201 (what s going on?), a 202 (what are your objectives?), a 207 (how is the response organized?), and a 205 (how are you communicating?). 201 Incident Briefing form 202 Incident Objectives 207 Incident Organization Chart 205 Incident Radio Communications Plan 7/6/2016 2

3 ICS Communications Documents ICS-217A Communications Resource Availability Worksheet ICS-205 Incident Radio Communications Plan working together 7/6/2016 3

4 ICS 217A Comms Resource Availability Worksheet Maintained by each County; input to County TICP Consists of all radio comms resources available Law Enforcement Fire EMS DNR and more 7/6/2016 4

5 Radio Communications Resources Public Works Parks & Rec 911 Dispatch Hospitals Schools Mosquito Control Facilities Mgmt County/City Jail Airports TV Broadcasters (PBS) Industrial & Utility Operations Federal Interoperability Frequencies Amateur Radio (ARES/RACES) 7/6/2016 5

6 Spanning Radio Technology Bands/Frequency complexities: HF, VHF, UHF, 800 MHz, 700 MHz (First Net digital) propagation System complexities: Repeaters (linked, IP networked, gateway systems) Simplex / Direct Digital (voice and data) Channelized radios 7/6/2016 6

7 Preparing and Updating the 217A Status of County 217A managed by County EMC Amateur Radio contribution is only part of 217A, but an important part 217A may be considered sensitive information Some frequency assignments not widely known Offer your assistance to EMC to update County 217A Annual updates to Amateur Radio contribution to County 217A recommended Familiarize ARES/RACES leadership with County 217A Use the Amateur Radio contribution to the 217A for ARES/RACES TT exercises and drills 7/6/2016 7

8 ICS 205 Incident/Event Radio Communications Plan Incident or Event Comms Plan Midland Schools Balloon Launches, June 2016 Provides one central location for documentation of radio frequency assignments for each Op Period Requires entry of: Incident Name Date/Time Prepared Operational Period Part of ICS Incident Action Plan (ICP) Updated and distributed for each new Op Period as incident or event progresses 7/6/2016 8

9 Incident Radio Communications Plan (ICS 205) 1. Incident Name: Midland Balloon Launch MHS+NEMS East Recovery Zone 4. Basic Radio Channel Use: 2. Date/Time Prepared: Date: 6/1/2016 Time: Operational Period: Date From: 6/17/2016 Date To: 6/17/2016 Time From: 0800 Time To: 1600 Zone Grp. East 1 East 2 East 3 East 4 East 5 East 6 East 7 East 8 Ch # Function Channel Name Assignment Ground Coordination Ground Coordination Ground Coordination Ground Coordination Balloon Tracking Balloon Tracking Balloon Tracking Ground Coordination Bay City Repeater Saginaw Repeater Hemlock Repeater Midland Repeater MHS Balloon Fox Beacon NEMS Balloon Fox Beacon RX Freq N or W RX Tone/NAC TX Freq N or W TX Tone/NAC Ops/Recovery A Ops/Recovery Ops/Recovery Ops/Recovery Ops/Recovery Ops/Recovery APRS Signal Ops/Recovery Launch Team Travel Comms Ops/Recovery Mode (A, D, or M) A A A D D D A Remarks 300 mw output power 300 mw output power 500 mw output power; APRS designate N8ERF-11 (NEMS balloon), W8MHS-11 (MHS balloon) simplex 5. Special Instructions: Use broad area coverage Bay City repeater, (131.8), unless notified otherwise. Open net will be run by Net Control Station (NCS), KB8UIH call, providing command and control instructions, and safety oversight 6. Prepared by (Communications Unit Leader): Name: Dave Wallick, N8LBF Signature: ICS 205 IAP Page Date/Time: 5/20/ :53 AM 7/6/2016 9

10 ICS 205 Incident/Event Radio Communications Plan Prepared by Communications Unit Leader (ComL or designate), and forwarded to Planning Section Chief for inclusion in IAP. 205 requires input from ARES/RACES leaders Pre-planned 205 prepared for potential emergency response situations Midland County - Dam Failure and Wildfire scenarios 205 prepared from 217A! Think restaurant menu, filing cabinet, encyclopedia Peacetime ops continue while wartime ops are active. Use 217A as a catalog of available comms resources to avoid radio interferences and provide additional comms resources for wartime 205 Comms Plan 7/6/

11 Resources ICS 217A forms - fillable Complete a 217A (Amateur Radio contribution) worksheet for your County; share results with your EMC ICS fillable Table Top Exercise Use your 217A to complete a 205 for an emergency scenario Copies from presenter for use with your ARES/RACES groups 7/6/

12 TableTop Exercise - Amateur Radio Incident Communication Plan Scenario: An explosion of unknown origin has just taken out your collocated County EOC, 911 PSAP, and main Public Safety radio antenna tower. Residents in homes around the vicinity of the explosion have been evacuated by police. The cell phone towers are overloaded and not available for incident communications. Public Safety radio communications, using remote radio towers, is spotty and unreliable. The possibility of additional explosions has been threatened to target other area communications towers (ie, Amateur Radio repeater towers), so we cannot rely on the area 2m repeater. You, as County ARES/RACES on-scene leader, have been tasked by the Incident Commander with setting up: communications between mobile ICC (Incident Communications Center) and the Downtown Fire Station communications to pass traffic between the ICC & State EOC communications to pass traffic between the ICC and the Red Cross shelter housing evacuated residents. A ComL has arrived at the ICC and wants to know your Amateur Radio comms plan to support response and recovery efforts. Your task: Working from your County Amateur Radio Communications Resource Availability Worksheet (ICS-217A), draft the Amateur Radio portion of the Incident Communication Plan (ICS-205). 7/6/

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